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Property and Services Committee

March 12 @ 19:00 - 21:00

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2024-03-12 Public Papers as sent PS

Agenda & meeting papers can be accessed in the PDF pack above once available. 

Committee meetings will be held in the Reading Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend.

Committee members:
Councillor Nigel Bowler, Councillor Caz Davies, Councillor Richard Craig, Councillor Dennis Dannatt, Councillor Paul Key, Councillor Keith Panter, Councillor James Plastow, Councillor James Ward, Councillor Harry Warriner

Notice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 12 March 2024 commencing at 7:00pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business.


PS24/173  Apologies for Absence
To note apologies for absence.

PS24/174  Public Participation Period
Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.

PS24/175  Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.

PS24/176  Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.

PS24/177  Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.

PS24/178  Minutes of the Previous Meeting
To receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 13 February 2024 (pages 4 to 9)

PS24/179  Matters Arising Schedule
To note current position of previously agreed actions as at 7 March 2024.
Paper B
(pages 10 to 21)

PS24/180  Allotment Secretaries
To consider gratitude letters of gratitude for current Allotment Secretaries and upcoming Allotment Secretary elections.
Paper C (pages 22 to 24)

PS24/180  Love Lane Allotment Pond
To note the update of the developments of the Love Lane Pond.
Paper D (pages 25 to 26)

PS24/181  Allotment Garden Application
To consider application for an allotment garden.
Exclusion of public and press recommended due to the confidential nature.
Paper E (pages 27 to 29)

PS24/182  Allotment Garden Reallocation
To consider reallocation of a plot holder on Love Lane Allotments.
Exclusion of public and press recommended due to the confidential nature.
Paper F (pages 30 to 31)

PS24/183  Community Grant Applications
To consider grant applications received.
1) Hillcrest Early Years Academy – £1,000 Paper G (pages 32 to 37)
2) Morton Feastival – £730 Paper H (pages 38 to 44)

To note that the following Community Grant funds are available:

  • £4,840 in earmarked reserves


PS24/184  Revised Operations Team Working – Equipment
To consider quotations received for the purchase of a compact tractor.
Exclusion of public and press recommended due to time sensitive commercial sensitivity.
Paper I (pages 45 to 49

PS24/185  General Cemetery Extension Plans
To consider potential cemetery extension plans following the drop-in session and instruct Officers on next steps.
Paper J (pages 50 to 63)

PS24/186  Childrens Cricket Sessions
To consider request from Gainsborough Cricket Club to use the cricket field free of charge.
Paper K (pages 64 to 65)

PS24/187  Remembrance Sunday      
To consider outcome of debrief meeting with All Saints Parish Church and RBL.
Paper L (pages 66 to 67)

PS24/188  Illuminate, GO Festival and Town Centre Bunting        
To consider financial contributions to Illuminate, GO Festival and the Town Centre bunting.
Paper M (pages 68 to 69)

PS24/189  Tim Davies Commemoration
To consider options/ways to commemorate the life of Tim Davies and his service to the community.

PS24/190  Items for Notification
To receive any items for notification to be included on a future agenda (for information only)

  • General Cemetery extension
  • Richmond House conservatory replacement
  • Play Area RoSPA Safety Inspection Reports, remedial update
  • Richmond House Fire Risk Assessment review

PS24/191  Time and Date of Next Meeting
To note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 9 April 2024 at 7:00pm.


Rachel Allbones
Interim Town Clerk
Richmond House

Thursday, 07 March 2024


March 12
19:00 - 21:00
Event Category:


Richmond House
Richmond House, Richmond Park
GAINSBOROUGH, Lincolnshire DN21 2RJ United Kingdom
+ Google Map


Deputy Clerk