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Full Council
March 5 @ 19:00 - 21:00
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Open in new tab Agenda & meeting papers can be accessed in the PDF pack above once available.
Council meetings will be held in the Ceremony Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend.
To: All Members of Gainsborough Town Council:
Notice is hereby given that a meeting of the Council which will be held on Tuesday 5 March 2024 commencing at 7:00pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business.
AGENDA
Open Forum Public Participation
(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.
Recording, including filming, audio recording, taking photographs, blogging, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public. Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s Filming and Recordings of Meetings Policy.
FC24/159 Apologies for Absence
To note apologies for absence.
FC24/160 Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.
FC24/161 Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.
FC24/162 Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.
FC24/163 Minutes of the Previous Meeting
To receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 6 February 2024 (pages 4 to 7)
FC24/164 Committee Meeting Minutes
To note receipt of the draft minutes of the Committee meetings and the decisions contained therein.
Paper B – Property and Services Committee, Tuesday 13 February 2024 (pages 8 to 13)
Paper C – Personnel Committee, Tuesday 14 February 2024 (pages 14 to 17)
Paper D – Finance and Strategy Committee, Tuesday 20 February 2024 (pages 18 to 23)
Paper E – Planning Committee, Tuesday 27 February 2024 (pages 24 to 29)
FC24/165 Announcements
To receive and note updates from: –
i. Chairman of Council
ii. Leader of Council
iii. Interim Town Clerk
Paper F (pages 30 to 33)
FC24/166 Recommendations made by Committees
To consider the following recommendation from Property and Services Committee held 13 February 2024 (PS24/162 Memorial Testing):
RESOLVED: to RECOMMEND to FULL COUNCIL:
- That the Operations Manager, in consultation with the Interim Town Clerk, monitor the progress of inspections and expenditure on a weekly basis with a firm ceiling spend capped at £15,100.
- That the quotation £2.45 + VAT per inspection and £25 + VAT to make safe from contractor B be accepted.
- That the contractor be appointed as soon as possible to undertake the works starting in April 2024 and finishing in June 2024
- That the budget be adjusted accordingly.
FC24/167 Marshalls Sports Ground Lamppost Removal
To consider and approve quote to remove the redundant lamppost at Marshalls Sports Ground.
Paper G (pages 34 to 35)
FC24/168 Mobile Phones
To consider and approve costs of providing x4 PAYG mobile phones for Grounds Maintenance Operatives.
Paper H (pages 36 to 38)
FC24/169 Correspondence
To note the correspondence previously circulated by email (for information only).
Paper G (pages 39 to 40)
FC24/170 Items for Notification
To receive any items for notification to be included on a future agenda (for information only)
FC24/171 Time and Date of Next Meeting
To note the date and time of the next Full Council meeting is scheduled for Tuesday 2 April 2024 at 7:00pm.
Rachel Allbones
Interim Town Clerk
Richmond House
Gainsborough
Wednesday, 28 February 2024