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Agenda & meeting papers can be accessed in the PDF pack above once available. 

Council meetings will be held in the Ceremony Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend.

To: All Members of Gainsborough Town Council:

Notice is hereby given that a meeting of the Council which will be held on Tuesday 7 November 2023 commencing at 7:00pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business.

AGENDA

Open Forum      Public Participation
(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.

Recording, including filming, audio recording, taking photographs, blogging, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy.

FC24/102  Groundwork presentation
To receive a presentation from Groundwork regarding Tesco Stronger Starts Grants https://tescostrongerstarts.org.uk/

FC24/103  Apologies for Absence
To note apologies for absence.

FC24/104  Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.

FC24/105  Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.

FC24/106  Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.

FC24/107  Minutes of the Previous Meeting
To receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 3 October 2023 (pages 4 to 6)

FC24/108  Committee Meeting Minutes
To note receipt of the draft minutes of the Committee meetings and the decisions contained therein.
Paper B – Property and Services Committee, Tuesday 10 October 2023 (pages 7 to 10)
Paper C – Personnel Committee, Wednesday 11 October 2023 (pages 11 to 13)
Paper D – Finance and Strategy Committee, Tuesday 17 October 2023 (pages 14 to 16)
Paper E – Planning Committee, Tuesday 24 October 2023 (pages 17 to 23)

FC24/109  Committee / Working Group Vacancies
 To consider making appointments to vacancies on committee / working groups
X2 Neighbourhood Plan Working Group

FC24/110  Recommendations made by Committees
To consider the following recommendation from Property & Services Committee held 10 October 2023 (PS24/085):
RESOLVED to RECOMMEND to FULL COUNCIL:

1. That contractor A be appointed as soon as possible to undertake the works to repair the windows to the first floor (£13,920 plus VAT) as soon as the weather and their work schedule permits.
2. That contractor A be appointed as soon as possible to undertake the works to paint the first floor and ground floor windows and doors (i.e., the entire house), (£10,060 plus VAT) as soon as the weather and their work schedule permits.
3. That a 10% discretion (£2,398) be given to the Operations Manager to allow for any price fluctuations or unforeseen works.
4. That the necessary funds come from the Richmond House Reserve.
5. The budget be adjusted accordingly.

FC24/111  AGAR 2022/23
To note the outcome of the completed review of the Annual Governance & Accountability Return (AGAR) for Gainsborough Town Council for the year ended 31 March 2023.
Paper F (pages 24 to 30)

FC24/112  Parish Council Engagement Session – Lincoln and West Lindsey – 14th December 2023
To appoint Member to attend the Parish Council Engagement Session with Lincolnshire Police.
Paper G (pages 31 to 34)

FC24/113  January Meetings
To consider putting all January meeting back one week.
Paper H (pages 35 to 36)

FC24/114 Rotary Christmas Celebration and Fireworks Event
To consider an application by the Gainsborough Rotary Club to use Marshall’s Sports Field for a Rotary Christmas Celebration Fireworks Event and determine the fee to be charged. This is to replace the postponed event due to take place on Saturday 4 November 2023.
Paper I (pages 37 to 43)

FC24/115  Hedge Cutting
To consider quotations received for hedge cutting at Marshalls Sports ground (plus dyke / ditch clearance), Love Lane Allotments, North Warren Allotments, Spital Hill Allotments, Foxby Hill Allotments and Richmond Park.
Exclusion of public and press recommended due to time sensitive commercial sensitivity.
Paper J (pages 44 to 46)

FC24/116  Interim Town Clerks Report
To receive and note the Town Clerk’s report (for information only).
Paper K (pages 47 to 71)

FC24/117  Correspondence
To note the correspondence previously circulated by email (for information only).
Paper L (pages 72 to 73)

FC24/118  Time and Date of Next Meeting
To note the date and time of the next Full Council meeting is scheduled for Tuesday 5 December 2023 at 7:00pm.

Rachel Allbones
Interim Town Clerk
Richmond House
Gainsborough
Thursday, 02 November 2023