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Remote Full Council Meeting
January 5, 2021 @ 19:00 - 21:00
Agenda and meeting papers can be accessed in the PDF pack above.
MINUTES of a REMOTE Meeting of Council held on Tuesday 5 January 2021 at 7:00pm
Present:
Councillor Keith Panter (Chairman)
Councillor Matt Boles
Councillor Liz Clews
Councillor Richard Craig
Councillor Dennis Dannatt
Councillor Tim Davies
Councillor David Dobbie
Councillor Paul Key
Councillor Chris Lambie
Councillor Sally Loates
Councillor Pat O’Connor
Councillor James Plastow
Councillor Denise Schofield
Councillor Kenneth Woolley
In Attendance:
Tom Clay Town Clerk
Rachel Allbones Deputy Clerk / RFO
Sean Alcock Operations Manager
1. TO RECEIVE APOLOGIES FOR ABSENCE
Council noted the unprecedented situation caused by the Covid 19 pandemic. Accessing meetings over the course of the last year has been challenging for some Members.
RESOLVED to suspend Standing Order 3.e until the Annual Meeting on Tuesday 4 May 2021 to allow apologies for non-attendance to be accepted.
Councillor Sean Brennan
Councillor Harry Clarke
Councillor Baptiste Velan
Councillor James Ward
RESOLVED to accept apologies received and reason given.
2. PUBLIC QUESTION TIME
None received.
3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION
None declared.
4. MINUTES OF THE PREVIOUS MEETING (Paper A)
Meeting of Council held on Tuesday 1 December 2020
RESOLVED that the minutes of the meeting held on Tuesday 1 December 2020 be approved and signed as a correct record.
Note: Councillors Boles, Clews, Craig and Dannatt abstained from voting on the above resolution.
5. TO RECEIVE THE DRAFT MINUTES OF COMMITTEE MEETINGS (Paper B)
RESOLVED to NOTE draft minutes.
6. TOWN CLERKS REPORT (Paper C)
RESOLVED to NOTE the report.
7. COMMITTEE PLACES
Council to make appointments to vacancies on committees / working groups.
X1 Planning and Development Committee
RESOLVED to appoint Councillor Craig onto the Planning and Development Committee.
8. COMMITTEE ON STANDARDS IN PUBLIC LIFE CONSULTATION (Paper D)
Council noted that the Committee on Standards in Public Life have set a deadline of 29 January 2021 to respond to a consultation relating to Standards Matters. NALC has set a deadline for its response to Friday 15 January 2021.
RESOLVED that individual Members submit their responses to the Town Clerk prior to 15 January 2021 in order for him to collate and respond as a collective from the Council.
9. REVIEW OF MEETINGS (Paper E)
Council considered the review into the holding of meetings and considered the options in relation to the holding of physical and remote meetings.
RESOLVED to:
i. Note the contents of appendix A;
ii. Approve the updated meeting timetable at appendix B;
iii. Continue with remote meetings until at least the Annual Meeting of Council to be held on Tuesday 4 May 2021;
iv. Keep open the option of returning to physical meetings if the situation dramatically improves, and;
v. Hold a further review at the end of April with consideration of the matter at the Annual Meeting of the Town Council.
10. 2020 / 2021 BUDGET (Paper F)
Council noted the recommendation made by the Management and Finance Committee at its meeting held on Tuesday 15 December 2020 the Committee approved the charges and fees, accepted amendments and:
RESOLVED TO RECOMMEND TO FULL COUNCIL to agree the proposed budget and an increase 3% precept level for 2021 / 2022.
RESOLVED to approve the proposed budget and request of £527,860 which is required by Gainsborough Town Council for the 2021/22 precept. This is equivalent to a Parish Council Tax of £113.53 per band D property, an increase of 3% from 2020/22.
11. OFFICE PHONES (Paper G)
Council noted the issues set out in the report and considered the options that would help resolve them.
RESOLVED to approve option 1 of moving the office phone to a VOIP system, and;
i. allocate a provisional budget
ii. in the first-year one off expenditure of up to £2,200 will be required. This would be on top of the normal annual cost. This could be for handsets; set-up costs and costs relate to the current agreement.
iii. in future years a provisional budget of £1,550 will be required.
iv. delegate power to the Town Clerk, the Chairman of Management and Finance Committee and the Chairman of the Town Council to finalise the arrangements within the provisional budget.
Note: Councillor Key voted against the above resolution.
Meeting concluded at 7.55pm