Agenda & meeting papers can be accessed in the PDF pack above once available. 

Committee meetings will be held in the Reading Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend.

Committee members:
Councillor Nicholas Coxon, Councillor Richard Craig, Councillor Dennis Dannatt, Councillor Caz Davies, Councillor Paul Hooton, Councillor Paul Key, Councillor Stuart Morley, Councillor James Plastow, Councillor Kenneth Woolley

Notice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 10 September 2024 commencing at 6:30pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business.

AGENDA

PS25/050  Apologies for Absence
To note apologies for absence.

PS25/051  Public Participation Period
Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.

PS25/052  Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.

PS25/053  Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.

PS25/054  Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.

PS25/055  Minutes of the Previous Meeting
To receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 9 July 2024 (pages 4 to 7)

PS25/056  Matters Arising Schedule
To note current position of previously agreed actions as at 5 September 2024.
Paper B (pages 8 to 16)

PS25/057  Allotment Officer Report
To note the update report from the Allotments Officer and the use of the delegated functions.
Paper C (pages 17 to 23)

PS25/058  Animal on Allotment Policy Update
To review and adopt the updated Animal on Allotment Policy.
Paper D (pages 24 to 38)

PS25/059  Allotment Tenancy Breaches
To consider and approve termination of tenancies under the Tenancy Breach Policy.
Exclusion of public and press recommended due to confidential nature.
Paper E (pages 39 to 44)

PS25/060  Love Lane Allotment Dyke
To consider quotation received to clean/dig out the dyke on Love Lane Allotments.
Exclusion of public and press recommended due to time sensitive commercial sensitivity.
Paper F (pages 45 to 46)

PS25/061  Bus Shelter Audit
To receive an audit of the 17 bus shelters owned by Gainsborough Town Council and consider any actions required.
Paper G (pages 47 to 65)

PS25/062  Community Grant Applications
To consider grant applications received.
i. Lincoln and Lindsey Blind Society – £300 Paper H (pages 66 to 72)
ii. Stepping Stone Theatre for Mental Health – £300 Paper I (pages 73 to 78)
iii. Disability Social Network – £872 Paper J (pages 79 to 84)
iv. Greener Gainsborough – £1,000 Paper K (pages 85 to 90)

To note that the following Community Grant funds are available:
£0 in 2024 / 2025 budget
£1,514.97 in earmarked reserves
Paper L (pages 91 to 96)

PS25/063  Gainsborough & District Heritage Association Signage
To consider approving a letter of support to Gainsborough & District Heritage Association in obtaining brown heritage signage.
Paper M (pages 97 to 98)

PS25/064  Citizen of the Year Award 2024
To consider and approve who, if any, to award the Citizen of the Year 2024 to.
Exclusion of public and press recommended due to the confidential nature.
Paper N (pages 99 to 103)

PS25/065  General Cemetery Memorial Tributes
To consider complaints regarding memorial tributes.
Exclusion of public and press recommended due to confidential nature.
Paper O TO FOLLOW (pages 104 to ??)

PS25/066  Items for Notification
To receive any items for notification to be included on a future agenda (for information only)
i. Levellings Dog Walk Footpath – October
ii. 2025/26 Budget – October
ii. General Cemetery Trees – October
iv. Tree Safety Survey report – October
v. Exhumation Policy Review
vi. Memorial Safety Policy Review
vii. Guidance Notes on Practices and Regulations within Gainsborough Town Councils Cemeteries Review
viii. Marshalls Boiler
ix. Richmond House Conservatory Replacement
v. General Cemetery Extension
vi. General Cemetery potential carpark area
vii. General Cemetery Chapel
viii. Richmond House Fire Risk Assessment review

PS25/067  Time and Date of Next Meeting
To note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 8 October 2024 at 6:30pm.

Rachel Allbones
Town Clerk & RFO
Richmond House
Gainsborough

Thursday, 05 September 2024