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Full Council
September 3 @ 18:30 - 20:30
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Open in new tab Agenda & meeting papers can be accessed in the PDF pack above once available.
Council meetings will be held in the Ceremony Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend.
All Members of Gainsborough Town Council:
Notice is hereby given that a meeting of the Council which will be held on Tuesday 3 September 2024 commencing at 6:30pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business.
AGENDA
Open Forum Public Participation
(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.
Recording, including filming, audio recording, taking photographs, blogging, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public. Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s Filming and Recordings of Meetings Policy.
FC25/048 Apologies for Absence
To note apologies for absence.
FC25/049 Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.
FC25/050 Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.
FC25/051 Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.
FC25/052 Presentation from Jacqui Bunce, Programme Director – Strategic Partnerships, Planning & Estate at the NHS Lincolnshire Integrated Care Board
FC25/053 Minutes of the Previous Meeting
To receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 6 August 2024 (pages 4 to 8)
FC25/054 Committee Meeting Minutes
To note receipt of the draft minutes of the Committee meetings and the decisions contained therein.
i. Personnel Committee, Friday 9 August 2024 Paper B (pages 9 to 11)
ii. Planning Committee, Tuesday 20 August 2024 Paper C (pages 12 to 17)
iii. Finance and Strategy Committee, Tuesday 27 August 2024 Paper D (pages 18 to 21)
FC25/055 Announcements
To receive and note updates from: –
i. Chair of Council
ii. Leader of Council
iii. Representatives on Outside Bodies
iv. Town Clerk Paper E (pages 22 to 48)
FC25/056 Motion from Councillor Coxon
Gainsborough Big Clean Up
Lincolnshire Independent Gainsborough Town Councillors Coxon and Key had a walkaround on Friday 16/08/24 in the uphill area of Gainsborough. Attendees included the Police and Crime Commissioner Marc Jones, a representative of Acis, a PCSO Glen Pachett and WLDC Councillors Young and Rollings. This walkaround was organised by Cllr Nick Coxon.
After a measured walkaround, and discussion around who had responsibility for what areas and how to tackle them, some being really badly littered and fly-tipping on others.
We then discussed if there was a possibility of working together to tackle some of these issues, hence the Gainsborough Big Clean up tag.
We would ask this Council to support the GTC – WLDC – ACIS – PCC and the Police look into a Joint agreement to see if it can be achieved and what form it could take.
Also whilst we were talking to the PCC Marc Jones said he could inquire about getting some help from what used to be known as Community Payback Team, and we would seek to get the Public involved with volunteer Litter-picking.
Without Interest from GTC, we think that other entities will probably not support this proposal, we would hope to do most areas of Gainsborough. Timewise will depend on what the other entities can provide if they agree to participate.
Seconded Councillor Paul Key
FC25/057 AGAR 2023/24
To note the outcome of the completed review of the Annual Governance & Accountability Return (AGAR) for Gainsborough Town Council for the year ended 31 March 2024.
Paper F (pages 49 to 55)
FC25/058 Central Lincolnshire Design Code Parish/Town Council Event
To appoint a representative to attend the Central Lincolnshire Design Code event on Thursday 19th September 9:45am-12:00pm at West Lindsey District Council, Guildhall.
Paper G (pages 56 to 57)
FC25/059 Correspondence
To note the correspondence previously circulated by email (for information only).
Paper H (pages 58 to 59)
FC25/060 Items for Notification
To receive any items for notification to be included on a future agenda (for information only)
FC25/061 Time and Date of Next Meeting
To note the date and time of the next Full Council meeting is scheduled for Tuesday 1 October 2024 at 6:30pm.
Rachel Allbones
Town Clerk
Richmond House
Gainsborough
Thursday, 29 August 2024