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Personnel Committee

March 30 @ 19:00 - 21:00

2022-03-30 -PS public Papers

Agenda & meeting papers can be accessed in the PDF pack above.

Minutes of the Personnel Committee meeting 30 March 2022 held in the Function Room, Marshalls Sports Ground, Middlefield Lane, Gainsborough

Councillors Present

  Pat O’Connor (Chairman) Denise Schofield (vice chairman)
Richard Craig    
Tim Davies Keith Panter Baptiste Velan

 

Councillors Absent

Matt Boles Sally Loates  
    Kenneth Wooley

 

In attendance:

Belina Boyer- Town Clerk (TC)      

 

Also present: There was no public present.

Agenda no

Agenda item title

Decision

Action

Power

PC22/028 To note apologies for absence. Cllrs Boles, Loates and Woolley N/A Local Government Act 1972, s85 (1) & Sch 12, p40.
PC22/029 To receive any declarations of interest in accordance with the requirements of the Localism Act 2011. There were none.   Localism Act 2011, s31.
PC22/030 To consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded. There were none.   Localism Act 2011, s33.
PC22/031 To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. The Committee RESOLVED to exclude public and press for items 034 due to it being a personnel issue..   Public Bodies (Admissions to Meetings) Act 1960 1 (2)
PC22/032 Minutes of the previous meeting(s)

To receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s).

Paper A – Personnel Committee 09 February 2022

The Committee RESOLVED to sign the minutes of the meeting 09 February 2022 as a true record of that meeting. ASO to publish. Local Government Act 1972, Sch 12, p41 (1). 
PC22/033 To consider the purchase of HR software to facilitate more time efficient HR management.

Paper B

 

Cllr Velan had sourced free software supplied by NatWest Bank.

 

The committee RESOLVED to trial this and asked the clerk to report back at a future meeting.

TC to set up trial Local Government Act 1972, s.112
PC22/034 To receive a report from the external HR consultant contracted to review the post gradings for the grounds maintenance team, the cleaner/caretaker positions and the Admin Support Assistant Role and determine staff pay in accordance with delegated powers (Structures and Functions 7.14). The committee ascertained that the allocated staffing budget would suffice to accommodate the increased staffing costs.

The committee RESOLVED to re-grade staff pay as recommended in the report.

 

TC to inform staff and produce notes for personnel files.

RFO to amend payroll records.

Local Government Act 1972, s.112
PC22/035 To note 2021-22 National Salary Award

Paper D

The committee noted the National Salary Award and the need for backdated pay. RFO to amend payroll details. Local Government Act 1972, s.112
PC22/036 To consider weekend cemetery working

Paper E

 

The Committee RESOLVED to limit weekend interments to between the hours of 10.00 and 12.00 noon on a Saturday from April and staff to be paid 2 hours of overtime for each weekend interment. RFO to implement in payroll.

 

TC to investigate overtime payments for office staff.

Local Government Act 1972, s.112
PC22/037 To consider office working arrangements

Paper F

 

The Committee RESOLVED to continue with current “common sense approach” arrangements until a full risk assessment has been carried out following mitigating measures. TC to research access options such as intercom, electric doors etc within the limitations of the listed building status and bring to a future meeting.  
PC22/038 To receive update of recent recruitment for a Grounds Maintenance Operative and Cleaning Operative/Caretaker, consider when and how to re-advertise and delegate a shortlisting/interview committee with delegated powers to appoint a suitable candidate for each post.

Paper G

The Committee RESOLVED to re-advertise the current job vacancies at the new grades.

The Committee RESOLVED to delegate the appointment decision to the interview panel.

The Committee appointed Cllrs Davies and Schofield to the interview panel. The panel would also have line manager representation.

TC to re-advertise posts at new scales and oversee the recruitment process. Local Government Act 1972, s.112
PC22/039 To note the Annual HR Compliance Survey and consider any further action required.

Paper H

The Committee noted the report and concluded that no further action was required at this time as recommendations had already been implemented.   Local Government Act 1972, s.112
PC22/040 To consider and adopt the Council’s Wellbeing Policy as recommended by the Council’s HR consultant.

Paper I

The Committee RESOLVED to adopt the Wellbeing Policy.

It was noted that a similar policy should be available for councillors.

TC to look into Wellbeing policy for members.

TC to implement policy and ASO to publish.

Local Government Act 1972, s.112
PC22/041 To consider and adopt the Council’s Parental Bereavement Leave Policy as recommended by the Council’s HR consultant.

Paper J

The Committee RESOLVED to adopt the Parental Bereavement Leave Policy. TC to implement policy and ASO to publish. Local Government Act 1972, s.112
PC22/042 To receive any items for notification to be included on a future agenda – for information only. ·      Staff rewards or appreciation

·      Working through change training

TC to research add to agenda N/A
PC22/043 To note the date and time of the next Personnel Committee Meeting scheduled for 13 April 2022 at 19.00. The Committee noted the date and time of the next Personnel Committee Meeting as scheduled for 13 April 2022 at 19.00   Local Government Act 1972, Sch 12, p10 (2)(a)

The meeting closed at 19.42.

Signed as a true record of the Meeting:_______________________________   Dated______________

Presiding chairman of approving meeting

Details

Date:
March 30
Time:
19:00 - 21:00
Event Category:

Venue

Marshalls Sports Ground and Community Hall

Organiser

Town Clerk