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Full Council Meeting
April 6, 2022 @ 19:00 - 21:00
Agenda & meeting papers can be accessed in the PDF pack above once available.
Minutes of the Full Council meeting 06 April 2022 held in the Function Room, Marshalls Sports Ground, Middlefield Lane, Gainsborough
Councillors Present
| Matt Boles | James Plastow | |||
| David Dobbie | ||||
| Dennis Dannatt | Paul Key | Julie Musonda | ||
| Pat O’Connor |
Councillors Absent
| Tim Davies | Denise Schofield | Baptiste Velan | ||
| Richard Craig | Chris Lambie | Keith Panter | Aaron Taylor | Kenneth Woolley |
| Caz Davies | Sally Loates | Liam Muggeridge |
In attendance:
| Belina Boyer- Town Clerk (TC) | Sean Alcock (OM) |
Also present: 5 members of the public.
Agenda no |
Agenda item title |
Resolution |
Action |
Power |
| Open Forum | A member of the public queried what the Council’s thought’s were on the meaning of a final warning and what should happen to somebody who had broken the terms and conditions six times.
A member of the public expressed his disappointment that not all councillors had been available at the last Annual Town Meeting. They also expressed their disappointment that there was no Armed Forces day organised. |
The council send the question to P&S committee for consideration and reply.
The Council noted the comments and it was pointed out that Armed Forces day was an item on the agenda for decision. |
TC to add to P&S agenda. | Public Bodies (Admissions to Meetings) Act 1960, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014, s3 |
| FC22/058 | To note apologies for absence. | Cllrs Craig, Loates, Woolley, Schofield, C Davies, T Davies | Local Government Act 1972, s85 (1) & Sch 12, p40. | |
| FC22/059 | To receive any declarations of interest in accordance with the requirements of the Localism Act 2011. | There were none. | Localism Act 2011, s31. | |
| FC22/060 | To consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded. | There were none. | Localism Act 2011, s33. | |
| FC22/061 | To receive and note the Town Clerk’s report (for information only)
|
The council noted the Clerk’s report. | TC to re-circulate the slides of the planning training delivered 24 February. | N/A |
| FC22/062 | To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.
|
There were none. | Public Bodies (Admissions to Meetings) Act 1960 1 (2) | |
| FC22/063 | Minutes of the previous meeting(s)
To receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). Paper A – Full Council 02 March 2022
|
Subject to a correction that Cllr Musonda had not been present, the Council resolved to sign the minutes of the meeting 02 March 2022 as true record of that meeting. | ASO to publish approved minutes | Local Government Act 1972, Sch 12, p41 (1). |
| FC22/064 | To note the draft minutes of the committee meetings and the decisions contained therein.
Paper B – Property and Services Committee 10 March 2022 Paper C – Finance and Strategy Committee, 16 March 2022 Paper D – Planning Committee, 23 March 2022 Paper E – Personnel Committee, 30 March 2022
|
The Council noted the draft minutes of the committees. | Local Government Act 1972, s 112 | |
| FC22/065 | To receive the recommendation of the Finance and Strategy Committee (FS22/042) and resolve to adopt the new Local Government Association Code of Conduct in its entirety.
Paper F
|
The Council Resolved to adopt the new Local Government Association Code of Conduct in its entirety | TC to send hardcopy to each councillor.
All councillors to sign and return the confirmation of receipt and re-affirmation the Declaration of Acceptance of Office under the new Code. |
Localism Act 2011, s. 27 |
| FC22/066 | To consider adopting the Vision Statement as compiled at the visioning meeting 19 February and decide on the final wording of the Vision Statement itself.
Pager G |
The council resolved to adopt the 2nd version of the vision statement. Subject to the second and fourth item of the mission statement to merged into one statement the Council resolved to adopt the mission statement. | FC to publish online | |
| FC22/067 | To review the 2019 Rolling Project Plan and consider which items can be removed from the plan and what may need adding.
Paper H |
The Council resolved to defer the item to the Finance and Strategy Committee for detailed consideration and debate. | ||
| FC22/068 | To receive correspondence relating to Armed Forces Day and consider a motion by Cllr K Panter:
Proposal: That a working group be set up to organise the 2023 Armed Forces day Event and to delegate the drafting and approval of suitable Terms of Reference to the Finance and Strategy Committee. Paper I |
The Council resolved to support an Armed Forces Day Working Group. The group would be a community group of volunteers. Three members of the council, Cllrs Panter, Key, and Plastow volunteered to be part of the group and report back to the Property and Services Committee. | ||
| FC22/069 | To consider supporting requests for Lincolnshire County Council Highways department action:
a) A bus shelter at the Foxby Lane end of Park Fields Road b) Request for residents only parking on Acland Street c) To move a bus shelter at Ropery Road so a driveway can be created. Paper J |
Cllr Boles declared a personal interest in item FC22/069b) as a governor of a nearby school.
The Council resolved: a) To support the request for a bus shelter at the Foxby Lane end of Park Fields Road b) To support for residents only parking on Acland Street c) To refer the member of the public to their land lord ACIS in the first instance. |
ASO to write to ward councillor Young requesting his support for item b)
Cllr Boles to support item a) TC to write to members of the public.
|
Localism Act 2011, s.1-8 |
| FC22/070 | To consider appointing to vacancies on committees
a) One vacancy Finance and Strategy Committee b) One vacancy Property and Services Committee.
|
The Council resolved to appoint Cllr Musonda to both the Finance and Strategy Committee and the Property and Services Committee.
Cllr Dobbie left the meeting at 20.34 |
TC to amend meeting groups. | N/A |
| FC22/071 | To agree a sum to be spent on plants and decorations (flag, bunting) for the Platinum Jubilee celebrations in early June to decorate Richmond House and Park and possibly Marshalls.
Paper K |
The Council resolved to earmark £3,000 from the 2021/22 budget for the purchase of plants and bunting and a jubilee flag for the Platinum Jubilee celebrations in early June to decorate Richmond House and Park. | TC to purchase bunting etc. | N/A |
| FC22/072 | To review the “Protocol for the Death of a Senior Figure” and consider the role the town council, and the town’s mayor should play.
Paper L |
The Council resolved re-adopt its existing policy and procedure with a few minor changes as recommended. | TC to liaise with WLDC. | |
| FC22/073 | To note the correspondence previously circulated by email – for information only.
Paper M |
The Council noted the correspondence as previously circulated. | N/A | |
| FC22/074 | To note the date and time of the next Full Council Meeting scheduled for 04 May 2022 at 19.00. | The Council noted the date and time of the next Full Council Meeting scheduled for 04 May 2022 at 19.00. | Local Government Act 1972, Sch 12, p10 (2)(a) |
The meeting closed at 20.52
Signed as a true record of the Meeting:_______________________________ Dated______________
Presiding chairman of approving meeting