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Personnel Committee
February 9, 2022 @ 19:00 - 21:00
Agenda & meeting papers can be accessed in the PDF pack above when available.
Minutes of the Personnel Committee meeting 09 February 2022 held in the Function Room, Marshalls Sports Ground, Middlefield Lane, Gainsborough
Councillors Present
| Sally Loates | Denise Schofield (vice chairman) | |
| Richard Craig | ||
| Tim Davies | Kenneth Wooley |
Councillors Absent
| Matt Boles | Pat O’Connor (Chairman) | Baptiste Velan |
| Keith Panter |
In attendance:
| Belina Boyer- Town Clerk (TC) |
Also present: Two members of the public.
| Agenda no | Agenda item title | Resolution | Action | Power |
| PC22/013 | To note apologies for absence.
|
The committee noted apologies for absence from Cllrs Boles, O’Connor, Panter and Velan | Local Government Act 1972, s85 (1)
& Sch 12, p40. |
|
| PC22/014 | To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.
|
There were none. | Localism Act 2011, s31. | |
| PC22/015 | To consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded. | There were none. | Localism Act 2011, s33. | |
| PC22/016 | To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. (Recommended for items 21-23.) | There were none. | Public Bodies (Admissions to Meetings) Act 1960 1 (2) | |
| PC22/017 | Minutes of the previous meeting(s)
To receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). Paper A – Personnel Committee 12 January 2022
|
The committee resolved to approve the minutes of the Personnel Committee Meeting 12 January 2022 and sign these as a true record of that meeting. | ASO to publish.
|
Local Government Act 1972, Sch 12, p41 (1). |
| PC22/018 | To agree the members of the shortlisting panel for the two current vacancies and dates for virtual shortlisting meetings and face to face interviews. | The committee nominated Cllrs Schofield and Woolley to be on the shortlisting and interview panels. | TC to prepare shortlisting and interview meetings 25 February and 01 March.
|
Local Government Act 1972, s.112 |
| PC22/019 | To consider the purchase of HR software to facilitate more time efficient HR management.
Paper B |
The committee deferred to a future meeting. | None | Local Government Act 1972, s.112 |
| PC22/020 | To consider progressing the re-evaluation of post grading for the grounds maintenance team, the cleaner/caretaker positions and the Admin Support Assistant Role and approve any potential expenditure.
Paper C
|
The committee resolved to appoint a sector specific HR consultant to carry out the regrading for the grounds maintenance team, the cleaner/caretaker positions and the Admin Support Assistant Role and approved the cost of approximately £500. | TC to make the necessary arrangements and facilitate the process. | Local Government Act 1972, s.112 |
| PC22/021 | To receive the sickness absence and holiday report and consider any potential action required.
(Exclusion of Public and Press recommended due to personal nature of report.) Paper D
|
The committee resolved to require all staff to book leave in every quarter throughout the year. | TC to write to staff and draft a policy for the next meeting. | Local Government Act 1972, s.112 |
| PC22/022 | To receive and note the most recent staff appraisals and consider any action resulting from these.
(Exclusion of Public and Press recommended due to personal nature of report.) Paper E
|
The committee resolved to note the staff appraisal report. Recent professional development of the staff appraised was seen as particularly encouraging. | TC to update personnel file | Local Government Act 1972, s.112 |
| PC22/023 | To consider the report of the probationary review panel and make the necessary recommendations to Full Council.
(Exclusion of Public and Press recommended due to personal nature of report.) Paper F |
The committee resolved to accept the report of the appraisal panel and recommended to transfer the Town Clerk to the permanent establishment. | Local Government Act 1972, s.112 | |
| PC22/024 | To consider amending the current policy and practice to deduct training costs from final staff salaries
Paper G
|
The committee resolved that training costs for “ordinary on-the-job” training would not be deducted from final salaries to encourage continuous professional development. It asked the Clerk to draft a suitable training and development policy. | TC to draft training and development policy. | Local Government Act 1972, s.112 |
| PC22/025 | To consider “Accessible Word Documents” training for all staff producing documents for the website.
Paper H |
The committee resolved to authorise “Accessible Word Documents” for 3 members of staff producing documents to be published online at £30 per person. | TC to book relevant training. | Local Government Act 1972, s.112 |
| PC22/026 | To receive any items for notification to be included on a future agenda – for information only.
|
· Update on staff recruitment
· Update on re-grading |
TC to add to agenda | N/A |
| PC22/027 | To note the date and time of the next Personnel Committee Meeting scheduled for 09 March 2022 at 19.00.
|
The committee noted the date and time of the next Personnel Committee Meeting scheduled for 09 March 2022 at 19.00. | Local Government Act 1972, Sch 12, p10 (2)(a) |
The meeting closed at 19.42.
Signed as a true record of the Meeting:_______________________________ Dated______________
Presiding chairman of approving meeting