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Personnel Committee

February 9 @ 19:00 - 21:00

 

Agenda & meeting papers can be accessed in the PDF pack above when available.

Minutes of the Personnel Committee meeting 09 February 2022 held in the Function Room, Marshalls Sports Ground, Middlefield Lane, Gainsborough

Councillors Present

Sally Loates Denise Schofield (vice chairman)
Richard Craig
Tim Davies Kenneth Wooley

 

Councillors Absent

Matt Boles Pat O’Connor (Chairman) Baptiste Velan
Keith Panter

 

In attendance:

Belina Boyer- Town Clerk (TC)

 

Also present: Two members of the public.

Agenda no Agenda item title Resolution Action Power
PC22/013 To note apologies for absence.

 

The committee noted apologies for absence from Cllrs Boles, O’Connor, Panter and Velan Local Government Act 1972, s85 (1)

& Sch 12, p40.

PC22/014 To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.

 

There were none. Localism Act 2011, s31.
PC22/015 To consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded. There were none. Localism Act 2011, s33.
PC22/016 To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. (Recommended for items 21-23.) There were none. Public Bodies (Admissions to Meetings) Act 1960 1 (2)
PC22/017 Minutes of the previous meeting(s)

To receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s).

Paper A – Personnel Committee 12 January 2022

 

The committee resolved to approve the minutes of the Personnel Committee Meeting 12 January 2022 and sign these as a true record of that meeting. ASO to publish.

 

Local Government Act 1972, Sch 12, p41 (1). 
PC22/018 To agree the members of the shortlisting panel for the two current vacancies and dates for virtual shortlisting meetings and face to face interviews. The committee nominated Cllrs Schofield and Woolley to be on the shortlisting and interview panels. TC to prepare shortlisting and interview meetings 25 February and 01 March.

 

Local Government Act 1972, s.112
PC22/019 To consider the purchase of HR software to facilitate more time efficient HR management.

Paper B

The committee deferred to a future meeting. None Local Government Act 1972, s.112
PC22/020 To consider progressing the re-evaluation of post grading for the grounds maintenance team, the cleaner/caretaker positions and the Admin Support Assistant Role and approve any potential expenditure.

Paper C

 

The committee resolved to appoint a sector specific HR consultant to carry out the regrading for the grounds maintenance team, the cleaner/caretaker positions and the Admin Support Assistant Role and approved the cost of approximately £500. TC to make the necessary arrangements and facilitate the process. Local Government Act 1972, s.112
PC22/021 To receive the sickness absence and holiday report and consider any potential action required.

(Exclusion of Public and Press recommended due to personal nature of report.)

Paper D

 

The committee resolved to require all staff to book leave in every quarter throughout the year. TC to write to staff and draft a policy for the next meeting. Local Government Act 1972, s.112
PC22/022 To receive and note the most recent staff appraisals and consider any action resulting from these.

(Exclusion of Public and Press recommended due to personal nature of report.)

Paper E

 

The committee resolved to note the staff appraisal report. Recent professional development of the staff appraised was seen as particularly encouraging. TC to update personnel file Local Government Act 1972, s.112
PC22/023 To consider the report of the probationary review panel and make the necessary recommendations to Full Council.

(Exclusion of Public and Press recommended due to personal nature of report.)

Paper F

The committee resolved to accept the report of the appraisal panel and recommended to transfer the Town Clerk to the permanent establishment.   Local Government Act 1972, s.112
PC22/024 To consider amending the current policy and practice to deduct training costs from final staff salaries

Paper G

 

The committee resolved that training costs for “ordinary on-the-job” training would not be deducted from final salaries to encourage continuous professional development. It asked the Clerk to draft a suitable training and development policy. TC to draft training and development policy. Local Government Act 1972, s.112
PC22/025 To consider “Accessible Word Documents” training for all staff producing documents for the website.

Paper H

The committee resolved to authorise “Accessible Word Documents” for 3 members of staff producing documents to be published online at £30 per person. TC to book relevant training. Local Government Act 1972, s.112
PC22/026 To receive any items for notification to be included on a future agenda – for information only.

 

·         Update on staff recruitment

·         Update on re-grading

TC to add to agenda N/A
PC22/027 To note the date and time of the next Personnel Committee Meeting scheduled for 09 March 2022 at 19.00.

 

The committee noted the date and time of the next Personnel Committee Meeting scheduled for 09 March 2022 at 19.00.   Local Government Act 1972, Sch 12, p10 (2)(a)

The meeting closed at 19.42.

Signed as a true record of the Meeting:_______________________________   Dated______________

Presiding chairman of approving meeting

Details

Date:
February 9
Time:
19:00 - 21:00
Event Category:

Venue

Marshalls Sports Ground and Community Hall

Organiser

Town Clerk