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Minutes of the Full Council meeting
02 February 2022
held in the Function Room, Marshalls Sports Ground, Middlefield Lane, Gainsborough
|Matt Boles||Tim Davies||James Plastow|
|Richard Craig (Chairman)||Denise Schofield|
|Dennis Dannatt||Paul Key||Julie Musonda|
|Chris Lambie||Pat O’Connor||Keith Panter|
|David Dobbie||Liam Muggeridge||Baptiste Velan|
|Caz Davies||Kenneth Woolley|
|Belina Boyer- Town Clerk (TC)|
Also present: One member of the public.
|Agenda no||Agenda item title||Resolution||Action||Power|
|Open Forum||There were no questions from members of the public.||Public Bodies (Admissions to Meetings) Act 1960, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014, s3|
|FC22/024||To note apologies for absence.
|Apologies for absence had been received from Cllrs Woolley, Loates, C Davies and Velan||N/A||Local Government Act 1972, s85 (1)
& Sch 12, p40.
|FC22/025||To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.||Cllr Boles declared a non-pecuniary interest in item FC22/037 as both a district and county councillor.||N/A||Localism Act 2011, s31.|
|FC22/026||To consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.||None received.||N/A||Localism Act 2011, s33.|
|FC22/027||To receive and note the Town Clerk’s report (for information only)
|The Council resolved to note the Town Clerk’s report. The Clerk was asked whether an induction and training for new councillors would be offered.||Arrange inhouse training for new members. a||N/A|
|FC22/028||Minutes of the previous meeting(s)
To receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s).
Paper A – Full Council 05 January 2022
Paper B – Extraordinary Full Council 12 January 2022.
|The Council resolved to sign the minutes of the meeting 05 January 2022 as a true record of that meeting.
The Council resolved to sign the minutes of the extraordinary meeting 12 January 2022 as a true record of that meeting.
|ASO: Publish minutes
|Local Government Act 1972, Sch 12, p41 (1).|
|FC22/029||To note the draft minutes of the committee meetings and the decisions contained therein.
Paper C – Personnel Committee, 12 January 2022
Paper D – Property and Services Committee 13 January 2022
Paper E – Finance and Strategy Committee, 19 January 2022
Paper F – Planning Committee, 22 December 2021. and 26 January 2022
|The Council resolved to note the draft minutes of the Personnel Committee 12 January, Property and Services Committee 13 January, Finance and Strategy 19 January and two Planning Committee draft minutes from 22 December and 26 January.||Planning Committee agenda with to be sent to all councillors with all planning applications so that ward councillors have the opportunity to comment.||Local Government Act 1972, Sch 12, p41 (1).|
|FC22/030||To agree a date and format for the Annual Assembly of the Town Meeting which must assemble annually between 01 Mach and 01 June.
|The Council resolved that the date and time for the Annual Assembly of the Town Meeting shall be Friday, 06/05/2022||Local Government Act 1972, Sch 12, p14 (1)+(3).|
|FC22/031||To receive correspondence from Gainsborough in Bloom and consider how the group can be supported by the council.
|The Council resolved to note the correspondence from Gainsborough in Bloom.||Cllr Craig explained that he had already joint the group. Cllr Panter said that he would be supporting them. Cllr Boles offered to help the group with Social Media presence. The Clerk would ad a suitable post to the website and Facebook page.||Localism Act 2011, s.1-8|
|FC22/032||To receive a report regarding the Platinum Jubilee Preparations and decide what further action the Council will need to take.
|Deferred to next meeting.||TC to obtain additional information on “Beacon Trail” and ownership of the beacon.||Localism Act 2011, s.1-8|
|FC22/033||To receive correspondence from a member of the public requesting grit bin and pedestrian crossing and decide whether to support the request with Lincolnshire County Council.
|Following a detailed discussion during which Cllr Boles explained the procedure for gritbins and their maintenance at LCC, there was no support from Council for either a grit bin or a pedestrian crossing in the suggested locations.||The member of the public had explicitly asked not to be contacted.||N/A|
|FC22/034||To consider the replacement of both Lea Road bus shelters outside the train station to be funded by Lincolnshire County Council.
|The Council unanimously resolved to approve the purchase and installation of two new replacement bus shelters on Lea Road with costs covered by a grant from Lincolnshire County Council.||DTC/RFO to order shelters.||Localism Act 2011, s.1-8|
|The Council resolved to exclude Public and press from items FC22/035 to FC22/036 due to time sensitive commercial sensitivity.|
|FC22/035||To note the Richmond House Condition Report and Maintenance Plan received. (Exclusion of public and press recommended due to time sensitive commercial sensitivity)
|The Council resolved to note the Richmond House Condition Report and Maintenance Plan received.
The Council resolved to investigate the options for a “heritage partnership” or similar multi agency organisation to take on the maintenance and management of Richmond House.
|TC to report and recommend action.
Cllr Boles to make some enquiries with other Town Councils in Lincolnshire regarding heritage partnerships and report back.
|Localism Act 2011, s.1-8|
|FC22/036||To note the Richmond House Fire Safety Report received. (Exclusion of public and press recommended due to time sensitive commercial sensitivity)
|The Council resolved to note the Richmond House Fire Safety Report received.
The council would carry out another fire risk assessment once initial mitigating measures had been carried out.
|TC to report and recommend action.
|Localism Act 2011, s.1-8|
|FC22/037||To receive the recommendation of the Property and Services Committee:
a) To approve the continuation grass verge maintenance contract with Lincolnshire County Council 2022-23.
b) To decide on a suitable contractor to undertake to work. (Exclusion of public and press recommended due to time sensitive commercial sensitivity)
|a) The Council resolved to approve the continuation grass verge maintenance contract with Lincolnshire County Council 2022-23 excluding the Corringham and the Thorndyke Roundabouts.
b) The Council resolved to tender more contractors.
|TC to confirm and sign 2022-23 contract excluding the Corringham and the Thorndyke Roundabouts.
TC to send out tender/quote documents to contractors.
|Local Government Act 1984, s8(1)(i)
Financial Regulations 11.1, h)
|FC22/038||To consider to formally not oppose WLDC’s application to stop-up part of the public highway at the former South Parade.
|The Council resolved to formally not oppose WLDC’s application to stop-up part of the public highway at the former South Parade and instructed the Clerk to sign the relevant paperwork.||TC to send relevant paperwork.|
|FC22/039||To note the correspondence previously circulated by email – for information only.
|The Council resolved to note the correspondence previously circulated.||N/A|
|FC22/40||To note the date and time of the next Full Council Meeting scheduled for 02 March 2022 at 19.00.||The Council resolved to note the date and time of the next Full Council Meeting scheduled for 02 March 2022 at 19.00.||Local Government Act 1972, Sch 12, p10 (2)(a)|
Signed as a true record of the Meeting:_______________________________ Dated______________
Presiding chairman of approving meeting