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Personnel Committee
January 12, 2022 @ 19:00 - 21:00
Agenda & meeting papers can be accessed in the PDF pack above.
Minutes of the Personnel Committee meeting 12 January 2022
held in the Function Room, Marshalls Sports Ground, Middlefield Lane, Gainsborough
Councillors Present
| Denise Schofield (chairing) | ||
| Baptiste Velan | ||
| Tim Davies | Keith Panter |
Councillors Absent
| Matt Boles | Sally Loates | |
| Richard Craig | Pat O’Connor (Chairman) | Kenneth Wooley |
In attendance:
| Belina Boyer- Town Clerk (TC) | Rachel Allbones (DTC/RFO) | Sean Alcock (OM) |
Also present: Two members of the public.
| Agenda no | Agenda item title | Resolution | Action | Power |
| In the absence of the chairman to this committee, The meeting resolved to elect Cllr Schofield to chair this meeting only. | ||||
| PC22/001 | To note apologies for absence.
|
The committee noted apologies for absence from Cllrs Boles, Craig, Loates, O’Connor and Woolley | Local Government Act 1972, s85 (1)
& Sch 12, p40. |
|
| PC22/002 | To receive any declarations of interest in accordance with the requirements of the Localism Act 2011. | There were none. | Localism Act 2011, s31. | |
| PC22/003 | To consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded. | There were none. | Localism Act 2011, s33. | |
| PC22/004 | To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. | There were none. | Public Bodies (Admissions to Meetings) Act 1960 1 (2) | |
| PC22/005 | To receive the minutes of the previous Personnel Committee Council meeting(s) and resolve to sign these as a true record of the meeting(s).
Paper A – Personnel Committee 15 December 2021
|
The committee resolved to approve the minutes of the Personnel Committee Meeting 15 December 2021 and sign these as a true record of that meeting. | ASA to publish.
|
Local Government Act 1972, Sch 12, p41 (1). |
| PC22/006 | To elect a Vice Chairman to this committee. | The committee resolved to elect Cllr Schofield as the Vice-Chairman to the committee. | ASA to update lists.
|
|
| PC22/007 | To consider the Town Clerk’s declaration of secondary employment with the Society of Local Council Clerks and formally approve the additional employment.
Paper B |
The committee resolved to approve the Town Clerk’s secondary employment with the Society of Local Council Clerks. | None | Local Government Act 1972, s.112 |
| PC22/008 | To consider and decide on replacing the cleaner post recently vacated by a member of staff with a caretaker/cleaner position before engaging in the recruitment process.
Paper C |
The committee resolved to create a caretaker/cleaner post to replace the cleaner post recently vacated and start the recruitment process using the recruitment pack presented. | Clerk and ASA to advertise post at the earliest opportunity. | Local Government Act 1972, s.112 |
| PC22/009 | To consider and decide on the job description, person specification and other peripherals to start the recruitment process to the current staff vacancy.
To be tabled if available |
The Operations Manager reported that there was no need to update the current job description and other post details.
The committee resolved to advertise the vacancy utilising the 2021 job details. |
Clerk and ASA to advertise post at the earliest opportunity. | Local Government Act 1972, s.112 |
| PC22/010 | To consider three quotes for HR advice provision and appoint a new provider for either 3 or five years – exclusion of public and press recommended due to time sensitive commercial interests of the council.
Paper D |
The committee resolved to continue with the current provider and engage in a three-year contract with them. | DC/RFO to confirm appointment at the terms as quoted. | Local Government Act 1972, s.112 |
| PC22/011 | To receive any items for notification to be included on a future agenda – for information only. | · Continuous professional development of council staff (Cllr Schofield) | N/A | |
| PC22/012 | To note the date and time of the next Personnel Committee Meeting scheduled for 09 February 2022 at 19.00. | The date of the next Personnel Committee Meeting was confirmed for 09 February 2022 at 19.00 | Local Government Act 1972, Sch 12, p10 (2)(a) |
The meeting closed at 19.20.
Signed as a true record of the Meeting:_______________________________ Dated______________
Presiding chairman of approving meeting