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Councillor Matt Boles – ex officio (Chairman)
Councillor Harry Clarke
Councillor Richard Craig
Councillor David Dobbie
Councillor Chris Lambie
Councillor Keith Panter – ex officio
Councillor Denise Schofield
Councillor Baptiste Velan
Claire Hill Town Clerk
Rachel Allbones Deputy Clerk / RFO
Also Present: Councillor Paul Key
Councillor James Plastow
Councillor Lesley Rollings
RESOLVED that the minutes of the Management and Finance Committee meeting held on Wednesday 28 August 2019 be confirmed and signed as a correct record.
Note: Councillors Clarke, Craig and Schofield abstained from voting on the above resolution.
Members considered at length Paper B & Paper B Revised.
RESOLVED that Members accept the transactions in Paper B Revised – Unpaid Expenditure Transactions for 18 September 2019.
Note: Councillor T Davies arrived at the meeting at 7.08pm
Members considered Paper C.
RESOLVED that Members note Paper C – Cashbook Summary (including due and unpaid transactions) for 11 September 2019.
iii. Budget Comparison Report (including due and unpaid transactions) for 11 September 2019 (Paper D)
Members considered Paper D.
RESOLVED that Members note Paper D Budget Comparison Report (including due and unpaid transactions) for 11 September 2019.
Note: Councillors Davies and Plastow left the meeting at 7.14pm
RESOLVED to accept and sign off the Bank Reconciliation for 31 August 2019.
Members NOTED the report received from the Clerk.
Members considered changing the date of the December meeting as the RFO is unable to attend on Wednesday 18 December.
RESOLVED to change the December meeting date to Tuesday 17th December 2019 at 7pm.
Members considered quotations received for the repairs to the sash windows at Richmond House.
RESOLVED to: –
Members historic papers, emails and reports relating to the General Cemetery extension. Members considered the quotation for assessing the site for crucial environmental compliance for planning requirements but noted the quotation was received in 2017, a revised quotation had been requested but yet to be received.
RESOLVED to bring the revised quotation for assessing the site for crucial environmental compliance to the next meeting, and ask Gary Reevell from WLDC to either attend the meeting or provide a guide as to the next steps once a ground audit is complete.
The Deputy Clerk informed Members that the Council Office IT is less that adequate and currently not compliant to GDPR regulations.
Members were advised the item was just for noting but quotations for new IT will be presented to the next meeting for discussion.
The meeting concluded at 7.56pm