Community Services September 2019

16. Community Services - Wednesday 11 September 2019

Present:

Councillor Lesley Rollings (Chairman)

Councillor Matt Boles – ex officio

Councillor Liz Clews

Councillor Dennis Dannatt

Councillor Chris Lambie

Councillor Keith Panter – ex officio

Councillor James Plastow

Councillor Baptiste Velan

 

 

In Attendance:                      

 

Rachel Allbones                     Deputy Clerk / RFO

Sean Alcock                            Operations Manager

 

 

 

1. APOLOGIES FOR ABSENCE

 

Councillor James Ward

 

 

2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION

 

None received.

 

 

3. MINUTES OF THE PREVOUS MEETING (Paper A)

 

1. Minutes of the meeting of Community Services Committee held on Wednesday 10 July 2019

 

RESOLVED that the minutes of the Community Services Committee held on Wednesday 10 July 2019 be confirmed and signed as a correct record.

 

 

4. MAYFLOWER 400 (Standing Item)

 

Members received update on progress of the project:

 

Announcement on 28 August £100k ACE funding bid had been successful. GTC was mentioned as programme supporter as part of the publicity of the grant. Further information can be found on the link below:  https://www.mayflower400uk.org/news/2019/august/mayflower-pilgrim-events-receive-100-000-arts-council-funding/

The illuminate parade will as previously advised form part of the towns wider Christmas lights switch on events programme. Live dance performance by the Imagination Museum now confirmed at the United Reform Church on 28 November 2019.

 

                        RESOLVED to: –

• ask Anna Scott to attend a Community Services Committee meeting to update the committee on the progress of the project now the funding was secured.
• Remove the item as a standing item unless an update was available.

 

 

5. WAR MEMORIAL (Standing Item) (Paper B)

 

At its meeting of 9 August 2019 the Armed Forces Day, Remembrance Sunday and War Memorial Working Group RESOLVED that a recommendation for the cost of a Pre Application advice submission to WLDC be made to Community Services Committee.

 

Members were of the view that it would be wasting money applying for pre-application advice.

 

RESOLVED to not use the Pre Application advice submission, but to move straight to a full planning application to move the fence around the war memorial, and to contact WLDC regarding the trimming of the surrounding trees. Funds for the applications to be taken from the War Memorial ear marked reserve.

 

 

6. LEVELLINGS IMPROVEMENTS (Standing Item)

 

Focus to date has been on refurbishing / replacing existing equipment. Level of need for disabled play equipment is to be explored and external support for feasibility study to support applications for external funding. Draft Minutes of the last meeting (23 August 2019) were within the meeting pack to Council on 4 September 2019.

 

RESOLVED to ask the Levellings Improvements Working Group to prepare a report to present to the next Community Services Committee advising what their plans and visions are for the site, and where they are currently at with the project.

 

 

7. ARMED FORCES / COMMUNITY DAY (Standing Item) (Paper C)

 

Members received the evaluation report and financial position from 2019 event and considered proposals for 2020.

 

The issue with parking in the local area was a concern again.

 

Some Members felt some activities were expensive, and felt there was a need to readdress how much the Council pay for activities and how much the council charge for pitches.

 

The Operations Manager raised his concerns with regards to security and the sale of alcohol.

 

Members like the idea to possibly move the location of the event and make into a whole town event weekend.

 

Note: Councillor Panter left the meeting at 7:31pm.

 

RESOLVED to: –

• Defer the recommendation in the paper to the next meeting
• Ask the Admin Support Officer to attend the next meeting to provide her feedback of the 2019 Armed Forces day and to discuss her ideas for a 2020 event.

 

8. POPPY CASCADE AND BEACON LIGHTING (Standing Item)

 

The members of the Armed Forces Day, Remembrance Sunday and War Memorial Working Group organising this advised that discussions with LCC regards use of the Old Hall had been deferred due to the open consultation with English Heritage as to future control of the site. However as there is now clarity a meeting would be pursued, and should a cascade in this location not be possible then this would be created within the Church.

 

RESOLVED to remove the item from future meetings.

 

9. CHRISTMAS LIGHTS SWITCH ON (Standing Item)

 

Arrangements remain as per update to Committee 4 June 2019 (Paper C) – an expanded switch on event 15 to 17 November 2019.

 

 

10. CITIZEN OF THE YEAR 2019 (Paper D)

 

Note: Councillor Plastow declared a non-pecuniary interest as knowing one of the nominees.

 

RESOLVED under Standing Order 10.a.xi to exclude the press and public from the meeting in respect of confidential or other information which is prejudicial to the public interest.

 

Members discussed the nominees received.

 

RESOLVED to award Gill Gray the Citizen of the year Award 2019 for “amazing work as a rainbow leader, working tirelessly for the girls in her care, she is a dedicated commissioner for guiding and has already celebrated 40 years as a leader. She has always been there to support her girls and fellow guides, keeping a quiet and determined approach in all she does. Gill is the epitome of all that a guide is and should be honoured for her dedication to the movement and her commitment to developing the opportunities for girls in Gainsborough.”

 

RESOLVED to revoke Standing Order 10.a.xi and allow press and public to re-join the meeting.

 

 

11. COMMUNITY GRANTS (Paper E)

 

Members considered the application received from Hastings Centre for £200 towards purchasing sensory equipment.

 

RESOLVED to grant Hastings Centre £200 towards the purchase of sensory equipment.

 

 

12. ROSPA 2019 INSPECTION REPORTS (Paper F)

           

Members considered the summary report of items needing remedial tasks from the recent RoSPA inspections.

 

RESOLVED to NOTE the report and give the Operations Manager authority to obtain quotes and carry out repairs inline with Financial Regulations and in conjunction with the Chairman of Council or Community Services Committee.

13. POLICY REVIEW (Paper G)

 

Members considered the policy recommendation from Policy Working Group in relation to new policies for adoption

• Exhumation Policy

 

RESOLVED to RECOMMEND TO FULL COUNCIL to adopt the Exhumation Policy.

 

 

14. WILDFLOWER WORKING GROUP – DEFERRED FROM FULL COUNCIL FOR CLARITY (Paper D of Full Council 4 September, Paper H)

 

Discussion ensued and Members questioned what the plans for Gainsborough in Bloom were for the following year.

 

RESOLVED to invite Gainsborough in Bloom Committee to a meeting with the Wildflower Verges Working Group to discuss ideas and proposals for 2020 and report back to the next meeting.

 

RESOLVED TO RECOMMEND TO FULL COUNCIL to amend Structure and Functions to increase the membership of the Wildflower Verges Working Group to 3 Councillors.

 

 

15. MARSHALLS & ROSES SPORTS PAVILION SHUTTERS (Paper I)

 

Members considered quotations received for investigative / repair works for the shutters at Roses and Marshalls.

 

The Operations Manager informed Members of the history of the issues with the shutter and electrics at Marshalls.

 

RESOLVED to carry out repair works at Roses and for the Operations Manager to agree a contractor.

 

 

16. MARSHALLS CRICKET SQUARE IRRIGATION (Paper J)

 

Members considered quotations received to install a permanent irrigation system to water Marshalls cricket square.

 

RESOLVED to RECOMMEND TO FULL COUNCIL to agree the quotation received from Javelin to install a permanent irrigation system to water Marshalls cricket square. Additional funds required on to of the £2,906.25 agreed for hire of irrigation equipment from Fineturf will be taken from General Reserves.

The meeting closed at 8.32pm