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Management and Finance Committee May 2019
May 21, 2019 @ 19:00
Present:
Councillor Matt Boles (ex-officio) (In the Chair)
Councillor Harry Clarke
Councillor David Dobbie
Councillor Paul Key
Councillor Keith Panter (ex-officio)
Councillor Lesley Rollings
Councillor Batiste Velan
In Attendance:
Claire Hill Town Clerk
Rachel Allbones Deputy Clerk to the Council
Sean Alcock Operations Manager
Also Present: Councillor James Plastow
4 X Members of the Public
- APOLOGIES FOR ABSENCE
Councillor Richard Craig
Members NOTED the apologies received.
- ELECT VICE CHAIRMAN
RESOLVED that Councillor Craig be elected Vice Chairman of the Management and Finance Committee for 2019/20.
- TO DECIDE THE COMMENCEMENT TIME OF MEETINGS
RESOLVED that commencement time of scheduled Management and Finance Committee meetings in 2019/20 be 7:00pm.
- TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION
None received.
- MINUTES FROM THE PREVIOUS MEETING (Papers A)
- Minutes of the meeting of Management and Finance Committee held Tuesday 30 April 2019
RESOLVED that the minutes of the Management and Finance Committee meeting held on Tuesday 30 April 2019 be confirmed and signed as a correct record.
Note: Councillors Boles, Dobbie, Panter, Rollings and Velan abstained from voting on the above resolution.
- FINANCIAL REPORTS FOR APRIL & MAY 2019
- Unpaid Expenditure Transactions for 16 May 2019 (Paper B)
Members considered at length Paper B & Paper B Revised.
RESOLVED that Members accept the transactions in Paper B Revised – Unpaid Expenditure Transactions for 21 May 2019.
- Cashbook Summary (including due and unpaid transactions) for 16 May 2019 (Paper C)
Members considered Paper C.
RESOLVED that Members note Paper C – Cashbook Summary (including due and unpaid transactions) for 16 May 2019.
iii. Budget Comparison Report (including due and unpaid transactions) for 16 May 2019 (Paper D)
Members considered Paper D.
RESOLVED that Members note Paper D Budget Comparison Report (including due and unpaid transactions) for 16 May 2019.
- MONTHLY BANK RECONCILIATION SIGN OFF FOR APRIL (Paper E)
RESOLVED to accept and sign off the Bank Reconciliation for 30 April 2019.
- COMPLAINTS (Paper F)
Members NOTED the report received from the Clerk.
- PUBLIC SPACE PROTECTION ORDERS (Paper G)
The Chairman invited Members of the public to make representation to the Committee under Standing Order 3f.
A Member of the public advised that during the petition process the public response has been for a total dog ban at the General Cemetery.
The Chairman provided Members with the history of the issue with dogs at the General Cemetery and a full discussion ensued.
Councillor Key suggested not banning dogs initially from the General Cemetery.
RESOLVED to submit an application requesting the following Public Space Protection Orders on Gainsborough Town Council sites to WLDC: –
| Site Name/Description | Address | Postcode | B1
Dog Fouling |
B2
Dogs on lead |
B3
No dogs |
B4
No alcohol |
B5
No Quadbikes, motorbikes, unauthorised vehicles |
| Aisby Walk Playing Fields/Play Areas | off Middlefield Lane, Gainsborough, Lincolnshire | DN21 1UL | Yes | Yes | No | Yes | Yes |
| Danes Road Play Park | Danes, Road, Gainsborough, Lincolnshire | DN21 1RX | Yes | N/A | Yes | Yes | Yes |
| General Cemetery | Coxs Hill Gainsborough Lincolnshire | DN21 1HH | Yes | N/A | Yes | Yes | Yes |
| Hickman Bacon Memorial Park (commonly known as Levellings) | Love Lane, Gainsborough, Lincolnshire | DN21 2SG | Yes | Yes | Yes (in certain areas) | Yes | Yes |
| Marshalls Sports Ground | Middlefield Lane, Gainsborough, Lincolnshire | DN21 1XR | Yes | Yes | No | Yes | Yes |
| Mayflower Close Play Park | Mayflower Close, Gainsborough, Lincolnshire | DN21 1AX | Yes | N/A | Yes | Yes | Yes |
| North Warren Cemetery | Ropery Road, Gainsborough, Lincolnshire | DN21 2NT | Yes | Yes | No | Yes | Yes |
| Richmond Park Gardens and Play Park | Richmond House, Richmond Park, Morton Terrace, Gainsborough, Lincolnshire | DN21 2RJ | Yes | Yes | Yes (in certain areas) | Yes | Yes |
| Roses Sports Ground | North Warren Road, Gainsborough, Lincolnshire | DN21 2TU | Yes | Yes | No | Yes | Yes |
| Sandsfield Lane North Play Park | behind Enderby Crescent, Gainsborough, Lincolnshire | DN21 1DA | Yes | Yes | No | Yes | Yes |
| Sandsfield Lane South former Play Park Site | Scouts Hill, Gainsborough, Lincolnshire | DN21 1XQ | Yes | Yes | No | Yes | Yes |
| South Parade former Play Park Site | South Parade, Gainsborough, Lincolnshire | DN21 1UQ | Yes | Yes | No | Yes | Yes |
| St Georges Play Park | Lindsey Close, Gainsborough, Lincolnshire | DN21 1YN | Yes | N/A | Yes | Yes | Yes |
Note: Councillors Dobbie and Key voted against the above resolution, as whilst they supported control measures in the cemeteries to ensure dogs are kept on a lead they were in objection to the No Dogs submission for these sites.
Note: 4 x Members of the Public and Councillors Panter and Plastow left the meeting at 7.56pm.
- INSURANCE RENEWAL FOR THE PERIOD 01 JUNE 2019 – 31 MAY 2020 (Paper H)
RESOLVED under Standing Order 10.a.xi to exclude the press and public from a meeting in respect of confidential or other information which is prejudicial to the public interest.
Members considered the Insurance renewal premium for 01 June 2019 to 31 May 2020.
RESOLVED TO RECOMMEND TO FULL COUNCIL to make a retrospective budget virement from general reserves to Insurance of £290.06 in order to accept the renewal quotation from Zurich for the period 01 June 2019 to 31 May 2020 ensuring there is no lapse in cover and extend insurance to include railings and gates at North Warren Cemetery.
- PURCHASE OF SAFETY GRAVE COVERS (Paper I)
Members considered the purchase of x2 safety grave covers for use in the General Cemetery.
RESOLVED to RECOMMEND TO FULL COUNCIL to purchase of 2 x secure grave covers at a total cost of £900.00 excluding VAT via a budget virement from general reserves.
- SANDSFIELD LANE (Paper J)
The Town Clerk informed Members she was awaiting further information from the Solicitors in relation to the current position of Sandsfield Lane lease arrangements following investigation in 2017/18.
RESOLVED to defer the item until the next meeting.
- TRINITY STREET METER
The Responsible Finance Officer updated Members in relation to ongoing dispute regards meter values and credit balance of the Trinity Street Electricity meters, advising that the former supplier had provided a wrong meter read for the meter when transferring the supply to Unicom. Unicom are now disputing this with the former supplier.
- ANCHOR POINT TESTING
Members considered the position in relation to retesting of anchor points.
- 20 anchor points tested in 2016 for banner
- 77 anchor points tested in 2017 for Christmas decorations
- 10 anchor pointed tested in 2017 for banners
Anchor points require testing every 3 years and require different tests for use for banners and Christmas decorations.
Marshalls Yard have requested use of anchor points that need retesting in June 2019.
RESOLVED that Marshalls Yard / WLDC can have the anchor points tested for use of banners in 2019 but at their own cost. Gainsborough Town Council will test all anchor points in 2020 for Christmas decorations and in specific locations for banners.
The meeting concluded at 8.20pm