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Management and Finance committee January 2020
January 21, 2020 @ 19:00
Councillor Matt Boles – ex officio (Chairman)
Councillor Harry Clarke
Councillor David Dobbie
Councillor Paul Key
Councillor Denise Schofield
Councillor Baptiste Velan
Tom Clay Town Clerk
Rachel Allbones Deputy Clerk / RFO
Sean Alcock Operations Manager
Also Present: WLDC Councillor Trevor Young
WLDC Councillor Jim Snee
2 Members of the Public
- APOLOGIES FOR ABSENCE
Councillor Chris Lambie
- TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION
- MINUTES FROM THE PREVIOUS MEETING (Paper A)
- Minutes of the meeting of Management and Finance Committee held Tuesday 17 December 2019
RESOLVED that the minutes of the Management and Finance Committee meeting held on Tuesday 17 December 2019 be confirmed and signed as a correct record.
Note: Councillors Dobbie, Key and Velan abstained from voting on the above resolution.
- ELECT A VICE CHAIRMAN
RESOLVED that Councillor Key be elected Vice Chairman of the Management and Finance Committee for 2019/20.
Note: Councillor Velan abstained from the above resolution.
- FINANCIAL REPORTS FOR DECEMBER 2019 & JANUARY 2020
- Unpaid Expenditure Transactions for 16 January 2020 (Paper B)
Members considered at length Paper B & Paper B Revised.
RESOLVED that Members accept the transactions in Paper B Revised – Unpaid Expenditure Transactions for 21 January 2020.
- Cashbook Summary (including due and unpaid transactions) for 16 January 2020 (Paper C)
Members considered Paper C.
RESOLVED that Members note Paper C – Cashbook Summary (including due and unpaid transactions) for 16 January 2020.
iii. Budget Comparison Report (including due and unpaid transactions) for 16 January 2020 (Paper D)
Members considered Paper D.
RESOLVED that Members note Paper D Budget Comparison Report (including due and unpaid transactions) for 16 January 2020.
- MONTHLY BANK RECONCILIATION SIGN OFF FOR DECEMBER (Paper E)
RESOLVED to accept and sign off the Bank Reconciliation for 31 December 2019.
- COMPLAINTS (Paper F – not issued)
No complaints received.
- COUNCILLOR KEY MOTION (Paper G)
Members considered aspects of Councillor Key’s motion to Full Council: –
- GTC Office premises and future of GTC at Richmond House
RESOLVED for Officers to investigate with WLDC the terms of the lease and legalities to pull out of the lease.
Note: Councillor Key abstained from voting on the above resolution.
- GTC Staff Structure (attached)
Some Members were of the view to maintain the staffing levels of Grounds Maintenance in order to invest time on sites.
Councillor Boles proposed to continue with the current staffing structure, seconded by Councillor Schofield.
At the request of Councillor Dobbie a recorded vote was taken as follows: –
Votes For: – Councillors Boles, Schofield
Votes Against: – Councillors Clarke, Dobbie, Key, Velan
Councillor Key proposed to find a piece of work carried out by a former Clerk in 2015/16 when looking at outsourcing grounds maintenance on how much each site costs for the Council to maintain, seconded by Councillor Velan.
Councillor Schofield proposed carrying out a full staffing review, no seconder was forthcoming.
A vote was taken on Councillor Keys proposal as follows: –
For: – 3 votes
Against: – 2 votes
Abstentions: – 1
PROPOSAL CARRIED to find a piece of work carried out by a former Clerk in 2015/16 when looking at outsourcing grounds maintenance on how much each site costs for the Council to maintain.
- 2020/2021 BUDGET (Paper H)
Members considered the draft budget for 2020/21.
Councillor Dobbie proposed to approve the 2020 / 2021 budget with a 3.75% increase, equating to £110.22 per Band D Property, an increase of £3.99 per annum, seconded by Councillor Velan.
A recorded vote was taken on the amendment as follows: –
Votes For: – Councillors Boles, Dobbie, Schofield, Velan
Votes Against: – Councillor Clarke, Key
CARRIED TO RECOMMEND TO FULL COUNCIL to approve the 2020 / 2021 budget with a 3.75% increase, equating to £110.22 per Band D Property, an increase of £3.99 per annum.
- ROSES SPORTS GROUND SUB-LEASE (Paper I)
RESOLVED under Standing Order 10.a.xi to exclude the press and public from the meeting in respect of confidential or other information which is prejudicial to the public interest.
Note: Councillor Key voted against the above resolution.
Note: Councillor Velan left the meeting at 8:27pm
RESOLVED to RECOMMEND TO FULL COUNCIL that the underlease be approved at the extraordinary meeting on Monday 27 January 2020, and receive clarification from the Solicitors if there is a break clause.
Note: Councillor Schofield voted against the above resolution.
Note: Councillors Boles and Key abstained from voting on the above resolution.
The meeting concluded at 8.31pm