Full Council November 2018

8. FC - Tuesday 6 November 2018

Present:

Councillor Richard Craig (In the Chair)

Councillor Matthew Boles

Councillor Harry Clarke

Councillor Neil Cook

Councillor Tim Davies

Councillor David Dobbie

Councillor Michael Hopper

Councillor Paul Key

Councillor Keith Panter

Councillor Denise Schofield

Councillor Steven Ward

 

 

In Attendance:

 

Rachel Allbones                      Deputy Clerk to the Council

Sean Alcock                            Operations Manager

 

 

Also Present:                         X1 Member of the public

Claire Hill                                Appointed Clerk to the Council (start date 26^th November)

 

 

Also In Attendance:             

 

Eve Fawcett-Moralee              Executive Director of Economic and Commercial Growth

 

 

 

1. TO RECEIVE APOLOGIES FOR ABSENCE AND REASONS GIVEN

 

Councillor Liz Clews

Councillor Caz Davies

Councillor Cynthia Isherwood

Councillor Sally Loates

Councillor Kenneth Woolley

 

RESOLVED to receive the apologies for absence and accept the reasons given with the exception of Councillor Isherwood who didn’t advise of a reason for absence.

 

 

2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION

           

            Councillor Craig declared a non-pecuniary interest in agenda item 5 as he is known to Anna Scott

 

Councillor Boles declared a non-pecuniary interest in agenda item 9i as he is related to the business owner.

3. PUBLIC QUESTION TIME

           

A gentleman questioned what the status of the maintenance works on the wall at Showfield Allotments was as it had been 18months since he had highlighted the safety issues.

 

Councillor Key advised that he was yet to receive any correspondence from LCC regarding the matter.

 

Members agreed for the matter to be discussed again at Management and Finance in hope that Councillors Boles and Key will have had correspondence from LCC by then.

 

Note: The Member of the public left the meeting.

 

 

4. COUNCIL MINUTES (Paper A, B, C & D)

 

RESOLVED under Standing order 14n to exclude the press and public.

 

 

1. Extraordinary Meeting of Council held on Tuesday 14 August 2018

 

RESOLVED that the minutes of the meeting held on Tuesday 14 August 2018 be approved and signed as a correct record.

 

Note: Councillors Davies, Key and Schofield abstained from voting on the above resolution.

 

                       

                        RESOLVED to allow press and public back into the meeting.

 

 

1. Meeting of Council held on Tuesday 4 September 2018

 

RESOLVED to defer the approval of the minutes of Tuesday 4 September 2018 due to them still being incomplete due to the Chairman not being forthcoming with the minutes of item 4i when Officers left the meeting.

 

 

• Meeting of Council held on Tuesday 2 October 2018

 

RESOLVED that the minutes of the meeting held on Tuesday 2 October 2018 be approved and signed as a correct record.

 

Note: Councillors Dobbie and Ward abstained from voting on the above resolution.

 

 

1. Extraordinary Meeting of Council held on Friday 19 October 2018

 

RESOLVED to defer the approval of the minutes of Friday 19 October 2018 until the next meeting as they had not been distributed.

 

 

5. MAYFLOWER 400

 

Dr Anna Scott, Heritage Consultant for WLDC was not in attendance (the Deputy Clerk later realised Dr Anna Scott was scheduled to attend in December).

6. GAINSBOROUGH TOWN CENTRE

 

Members received a presentation from Eve Fawcett-Moralee, Executive Director of Economic and Commercial Growth for WLDC regarding Gainsborough’s Town Centre Development Programme.

 

Councillor Boles questioned about parking in the market place and advised the Highway Manager and portfolio holder want to see parking in the Town Centre again.

Eve advised she would pick up the subject with the Chief Executive at LCC.

Councillor Dobbie advised he wouldn’t want the Heritage Lottery Funding compromised if town centre parking was agreed.

 

Eve questioned if the Town Council would support the market with funding. She advised she would be pitching for a further £30,000 from WLDC at a Member workshop tomorrow evening.

 

Note: Councillor Key declared a non-pecuniary interest as a WLDC employee.

 

Note: Councillor Panter left the meeting at 8.13pm.

 

Note: Eve Fawcett-Moralee left the meeting.

 

 

7. TO RECEIVE SUCH COMMUNICATIONS AS THE PERSON PRESIDING MAY WISH TO LAY BEFORE THE COUNCIL (Paper E)

 

                        RESOLVED to note the Mayors Diary

 

 

8. TO RECEIVE THE DRAFT MINUTES OF COMMITTEE MEETINGS (Paper F)

 

RESOLVED to NOTE draft minutes.

 

 

9. TO RECEIVE AND CONSIDER MOTIONS OR RECOMMENDATIONS

 

1. Recommendation from Community Services Committee (Paper G)

 

RESOLVED TO RECOMMEND TO FULL COUNCIL to accept the quotation received from A Price Electrical Ltd to carry out and issue certification for fixed electrical testing. To cover Richmond Park, Marshalls, Roses, Levellings and General Cemetery, subject to the budget being increased to accommodate the quotation.

 

RESOLVED to allow Claire Hill to remain in the meeting once Standing Order 14n is implemented due to it being prudent for her future role.

 

RESOLVED under Standing Order 14n to exclude public and press.

 

RESOLVED to accept the quotation received from A Price Electrical Ltd to carry out and issue certification for fixed electrical testing. To cover Richmond Park, Marshalls, Roses, Levellings and General Cemetery, and increased the budget from the Marshalls Pavilion Maintenance ear marked reserve.

 

Note: Councillors Boles and Clarke abstained from voting on the above resolution.

 

1. Recommendation from Management & Finance Committee (Paper H)

 

RESOLVED TO RECOMMEND TO FULL COUNCIL to accept a quotation for Marshalls Sports Ground ditch dredging works, subject to a budget being created, an additional quote being sought, and boundary confirmation being provided.

 

Boundaries and the hedge and ditch rule – The Rule states that when land of adjoining owners is separated by a hedge alongside a ditch then, in the absence of any evidence to the contrary, both hedge and ditch will belong to the owner of the land on the same side as the hedge.

Please look up Hedge and Ditch Presumption

 

RESOLVED to accept the quotation from Croft Drainage for Marshalls Sports Ground ditch dredging works on the condition no remedial works are carried out prior to quotations being sought. Budget to be taken from General Reserves.

 

Note: Councillor Clarke voted against the above resolution.

 

 

10. ROSES SPORTS GROUND (Paper I)

 

Members considered sub-leasing Roses Sports Ground for a minimum of 25 years to Gainsborough Trinity Foundation.

 

It was proposed and seconded that Gainsborough Town Council agree in principle to a 25 year sub-lease of Roses Sports Ground to Gainsborough Trinity Foundation subject to legal advice on terms, current sub-leases remain and Gainsborough RUFC potential sub-lease be looked into and finalised if they so wish.

 

At the request of Councillor Dobbie a recorded vote was taken as follows: –

 

For: –   Councillors Boles, Cook, Craig, T Davies, Dobbie, Hopper, Schofield, Ward

Against: – Councillors Clarke, Key

 

 

RESOLVED that Gainsborough Town Council agree in principle to a 25 year sub-lease of Roses Sports Ground to Gainsborough Trinity Foundation subject to legal advice on terms, current sub-leases remain and Gainsborough RUFC potential sub-lease be looked into and finalised if they so wish.

 

 

RESOLVED to allow press and public back into the meeting.

 

Note: Councillors Clarke and Key voted against the above resolution.

 

 

11. MARSHALLS YARD EVENT (Paper J)

 

Members considered a request from Marshalls Yard for funding support for the Coca Cola truck visit.

 

It was proposed and seconded to provide funding support to the sum of £736 for the first aid cover.

 

An amendment was proposed and seconded to provide funding support to the sum of £500.

 

A vote was taken on the amendment as follows: –

 

For: –               3

Against: –         5

Abstained: –     2

 

A vote was taken on the original proposal as follows: –

 

For: –               6

Against: –         4

 

RESOLVED to provide funding support to Marshalls Yard to the sum of £736 from General Reserves for the first aid cover for the Coca Cola truck visit.

 

 

12. SHOWFIELD ALLOTMENT WALL

 

Councillors Boles and Key advised that it was currently still in the Officers hand at LCC.

 

Councillor Hopper was of the view that if the wall is dangerous remedial works need to be carried out.

 

Councillor Boles requested that Heras fencing be placed temporarily in front of the wall in case of further movement.

 

RESOLVED that Members liaise with the Operations Manager to organise a site visit of Showfield Allotment wall ahead of it being discussed again at Management and Finance Committee and for the Operations Manager to look at the structure to make the site safe.

 

 

13. COMMITTEE VACANCIES

 

x2 Management and Finance Committee

x1 Community Services Committee

x1 Planning and Development Committee

x1 Remembrance Sunday & Armed Forces Day Working Group

x1 Roses Sports Ground – Sub Lease and Management Devolution Working Group

 

 

RESOLVED to appoint the following: –

Councillor Schofield on to the Management and Finance Committee

Councillor Schofield on to the Planning and Development Committee

Councillor Dobbie on to the Roses Sports Ground – Sub Lease and Management Devolution Working Group

 

           

14. NEIGHBOURHOOD PLAN

 

Councillor Mike Hopper gave members a brief update in relation to the Neighbourhood Plan progress, advising they are in the final stages and just finalising planning rules and will be looking at a March / April referendum.

 

Councillor Boles thanked Councillor Hopper and the Working Group for all their work and advised that Neighbourhood Plans really do carry weight when making planning decisions.

 

 

            RESOLVED under Standing Order 14s to allow the meeting to extend after 9:30pm.

 

Note: Councillor Clarke voted against the above resolution.

 

15. REPORT FROM THE CLERK TO THE COUNCIL

 

The Deputy Clerk distributed Clerks report and presented same to members accordingly.

 

The Deputy Clerk requested confirmation on item 11 as to what they would like PCC Marc Jones’ to give a presentation about when he attends Full Council in January.

 

Members agreed for him to address the Council regarding his role & remit as PCC and ask a senior police officer to attend (subject to their availability) to respond to the local operational policing points you raise.

 

 

Members formally gave a vote of thanks to the Deputy Clerk and Operations Manager for keeping the Council running smoothly whilst without a Clerk.

 

Meeting concluded at 9.36pm