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Full Council Meeting

June 15 @ 19:00 - 21:00

2022-06-15 Papers as sent

Agenda & meeting papers can be accessed in the PDF pack above once available. 

Council meetings will be held in the Function Room at Marshalls Sports Ground, Middlefield Lane, Gainsborough. Public and press are welcome to attend.

You are hereby invited to attend a meeting of the Full Council which will be held on Wednesday 15 June 2022 at 7.00pm at Marshalls Sports Ground, Middlefield Lane, Gainsborough.

The business of the meeting is set out in the agenda below.

Belina Boyer
Town Clerk

Agenda no Agenda item title Power
Open Forum (Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details.

Recording, including filming, audio recording, taking photographs, blogging, tweeting and the use of other social media websites is permitted at council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the council’s  Filming and Recordings of Meetings Policy.

Public Bodies (Admissions to Meetings) Act 1960, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014, s3
FC23/032 To note apologies for absence. Local Government Act 1972, s85 (1) & Sch 12, p40.
FC23/033 To receive any declarations of interest in accordance with the requirements of the Localism Act 2011. Localism Act 2011, s31.
FC23/034 To consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded. Localism Act 2011, s33.
FC23/035 To receive and note the Town Clerk’s report (for information only) N/A
FC23/036 To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. Public Bodies (Admissions to Meetings) Act 1960 1 (2)
FC23/037 Minutes of the previous meeting(s)

To receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s).

Paper B – Full Council 04 May 2022
Paper C – Extraordinary Full Council 24 May 2022

Local Government Act 1972, Sch 12, p41 (1). 
FC23/038 To note the draft minutes of the committee meetings and the decisions contained therein.

Paper D – Property and Services Committee, 10 May 2022 
Paper E – Personnel Committee, 11 May 2022
Paper F – Extraordinary Personnel Committee, 17 May 2022 
Paper G – Finance and Strategy Committee, 17 May 2022 
Paper H – Planning Committee, 24 May 2022

Local Government Act 1972, s 112 
FC23/039 To receive the recommendation of the Finance and Strategy Committee (FS23/010)

To consider approval of the end of year accounts for the 2021/22 financial year, which consist of the following documents:

Paper I Consolidated Balance Sheet
Paper J Income and Expenditure Account Report
Paper K Income and Expenditure Account Analysis Report
Paper L Income and Expenditure by Budget Headings Report
Paper M Trial Balance

 
FC23/040 To consider appointing to vacancies on committees

a)    One vacancy Finance and Strategy Committee

N/A
FC23/041 Updated Model Standing Order 19 (financial controls and procurement) to bring it into line with the procurement position post-Brexit.
Paper N
 
FC23/042 To note the the Final Internal Audit report 2021-22 and the completed AGAR: Annual Internal Audit Report and to consider any matters arising. Paper O  
FC23/043 To consider the nine individual statements of the AGAR: Section 1 – Annual Governance Statement preceded by the following assertion:

“We acknowledge as the members of Gainsborough Town Council our responsibility for ensuring that there is a sound system of internal control, including arrangements for the preparation of the Accounting Statements. We confirm, to the best of our knowledge and belief, with respect to the Accounting Statements for the year ended 31 March 2022.”
Paper P

 
FC23/044 To note any background information and to consider approval of Section 2 – Accounting Statements of the AGAR in the following manner:

i.   Consideration of the Accounting Statements;

ii.   approval of the Accounting Statements through a resolution, and;

iii.   sign and date Accounting Statements.

Paper Q

 
FC23/045 To note the correspondence previously circulated by email – for information only.
Paper R
N/A
FC23/046 To note the date and time of the next Full Council Meeting scheduled for 06 July 2022 at 19.00. Local Government Act 1972, Sch 12, p10 (2)(a)

Details

Date:
June 15
Time:
19:00 - 21:00
Event Category:

Venue

Marshalls Sports Ground and Community Hall

Organiser

Town Clerk