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Full Council Meeting
June 15, 2022 @ 19:00 - 21:00
Agenda & meeting papers can be accessed in the PDF pack above.
Minutes of the Full Council meeting 15 June 2022 held in the Function Room, Marshalls Sports Ground, Middlefield Lane, Gainsborough
Councillors Present
| Tim Davies | Sally Loates | Keith Panter | ||
| James Plastow | Kenneth Woolley | |||
| Dennis Dannatt | Paul Key | Julie Musonda | ||
| Caz Davies | Pat O’Connor |
Councillors Absent
| Matt Boles | David Dobbie | Liam Muggeridge | Baptiste Velan | |
| Richard Craig | Chris Lambie | Denise Schofield | ||
| Aaron Taylor |
In attendance:
| Rachel Allbones (DC) | Sean Alcock (OM) |
| Agenda no | Agenda item title | Resolution | Action | Power |
| Open Forum | (Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details.
Recording, including filming, audio recording, taking photographs, blogging, tweeting and the use of other social media websites is permitted at council meetings which are open to the public. Anyone wishing to do so MUST adhere to the protocol laid out in the council’s Filming and Recordings of Meetings Policy. |
No public present
|
N/A | Public Bodies (Admissions to Meetings) Act 1960, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014, s3 |
| FC23/032 | To note apologies for absence. | Cllrs Dobbie, Lambie and Craig. | Local Government Act 1972, s85 (1) & Sch 12, p40. | |
| FC23/033 | To receive any declarations of interest in accordance with the requirements of the Localism Act 2011. | None received. | Localism Act 2011, s31. | |
| FC23/034 | To consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded. | None received. | Localism Act 2011, s33. | |
| FC23/035 | To receive and note the Town Clerk’s report (for information only) | No report was presented. | N/A | |
| FC23/036 | To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. | There were none. | Public Bodies (Admissions to Meetings) Act 1960 1 (2) | |
| FC23/037 | Minutes of the previous meeting(s)
To receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). Paper B – Full Council 04 May 2022 Paper C – Extraordinary Full Council 24 May 2022 |
The Council resolved to sign the minutes of the meeting 04 May 2022 as true record of that meeting.
The Council resolved to sign the minutes of the meeting 24 May 2022 as true record of that meeting. Cllr Loates abstained from voting. |
ASO to publish approved minutes | Local Government Act 1972, Sch 12, p41 (1). |
| FC23/038 | To note the draft minutes of the committee meetings and the decisions contained therein.
Paper D – Property and Services Committee, 10 May 2022 Paper E – Personnel Committee, 11 May 2022 Paper G – Finance and Strategy Committee, 17 May 2022 Paper H – Planning Committee, 24 May 2022. |
The Council noted the draft minutes of the committees. | Local Government Act 1972, s 112 | |
| FC23/039 | To receive the recommendation of the Finance and Strategy Committee (FS22/042) and resolve to approval of the end of year accounts for the 2021/22 financial year, which consist of the following documents:
Paper I Consolidated Balance Sheet Paper J Income and Expenditure Account Report Paper K Income and Expenditure Account Analysis Report Paper L Income and Expenditure by Budget Headings Report Paper M Trial Balance |
The Council resolved to approve end of year accounts for year-end 31st March 2022. | ||
| FC23/040 | To consider appointing to vacancies on committees
a) One vacancy Finance and Strategy Committee |
The Council resolved to appoint Cllr Panter to the Finance and Strategy Committee. | DC to update records. | |
| FC23/041 | Updated Model Standing Order 19 (financial controls and procurement) to bring it into line with the procurement position post-Brexit. Paper N |
The Council resolved to update Standing Order 19 (financial controls and procurement) to bring it into line with the procurement position post-Brexit. | DC to update SO.
ASO to update the website. |
|
| FC23/042 | To note the completed AGAR: Annual Internal Audit Report and to consider any matters arising. Paper O | The Council resolved to note the completed AGAR: Annual Internal Audit Report. | DC to progress completion of the AGAR | |
| FC23/043 | To consider the nine individual statements of the AGAR: Section 1 – Annual Governance Statement preceded by the following assertion:
“We acknowledge as the members of Gainsborough Town Council our responsibility for ensuring that there is a sound system of internal control, including arrangements for the preparation of the Accounting Statements. We confirm, to the best of our knowledge and belief, with respect to the Accounting Statements for the year ended 31 March 2022.” |
The Council resolved to complete Section 1 – Annual Governance Statement of the AGAR for 2021/22 as follows: –
sections 1-8 with the answer YES to the statements, and N/A to the statement in section 9.
|
DC to progress completion of the AGAR. | |
| FC23/044 | To note any background information and to consider approval of Section 2 – Accounting Statements of the AGAR in the following manner:
i. Consideration of the Accounting Statements; ii. approval of the Accounting Statements through a resolution, and; iii. sign and date Accounting Statements. Paper Q |
The Council resolved to approve Section 2 – Accounting Statements of the AGAR for 2021/22. | DC to progress completion of the AGAR. | |
| FC23/045 | To note the correspondence previously circulated by email – for information only.
Paper R |
The Council noted the correspondence as previously circulated. | N/A | |
| FC23/046 | To note the date and time of the next Full Council Meeting scheduled for 06 July 2022 at 19.00. | The Council noted the date and time of the next Full Council Meeting scheduled for 06 July 2022 at 19.00. | Local Government Act 1972, Sch 12, p10 (2)(a) |
The meeting closed at 19.19