Full Council May 2018

1. AGM - Tuesday 1 May 2018

Present:

Councillor Sally Loates (In the Chair)

Councillor Harry Clarke

Councillor Liz Clews (arrived at 7:15)

Councillor Neil Cook

Councillor Caroline Davies

Councillor Tim Davies

Councillor David Dobbie

Councillor Sharon Hopkinson

Councillor Michael Hopper

Councillor Paul Key

Councillor Keith Panter

Councillor Denise Schofield

Councillor Steven Ward

 

 

In Attendance:

Rachel Allbones                      Deputy Clerk to the Council

Sean Alcock                            Operations Manager

 

1. TO ELECT A CHAIRMAN / MAYOR FOR THE ENSUING YEAR

 

The Chairman opened the meeting and requested nominations for Chairman.

 

Councillor Hopkinson was proposed and seconded.

Councillor Craig was proposed and seconded.

 

At the request of Councillor Dobbie a recorded vote was taken as follows: –

 

Councillor Hopkinson

For                   Councillors: – C Davies, T Davies, Hopkinson, Hopper, Schofield

 

Councillor Craig

For                   Councillors: – Clarke, Cook, Dobbie, Key, Loates, Panter, Ward

 

RESOLVED that the 2018 / 2019 Chairman / Mayor is Councillor Craig.

 

 

2. TO RECEIVE DECLARATION OF ACCEPTANCE OF OFFICE OF CHAIRMAN / MAYOR OF GAINSBOROUGH TOWN COUNCIL

 

Councillor Craig was absent from the meeting. Members agreed to receive the Mayors Declaration of Acceptance at the next meeting.

 

Note: Councillor Clews arrived at the meeting.

 

 

3. TO ELECT A VICE CHAIRMAN / DEPUTY MAYOR FOR THE ENSUING YEAR

 

The Chairman requested nominations for Vice Chairman.

Councillor Panter was proposed and seconded.

Councillor T Davies was proposed and seconded.

 

At the request of Councillor Dobbie a recorded vote was taken as follows: –

 

Councillor Panter

For                   Councillors: – Clarke, Clews, Cook, Dobbie, Key, Loates, Panter, Ward

 

Councillor T Davies

For                   Councillors: – C Davies, T Davies, Hopkinson, Hopper, Schofield

 

RESOLVED that the 2018 / 2019 Vice Chairman / Deputy Mayor is Councillor Panter.

 

 

4. TO RECEIVE DECLARATION OF ACCEPTANCE OF OFFICE OF CHAIRMAN / MAYOR OF GAINSBOROUGH TOWN COUNCIL

 

Councillor Panter signed and read the Declaration of Acceptance of Office.

 

Councillor Panter took the Chair and presented the outgoing Mayor with a Past Mayors Medal.

 

 

5. TO RECEIVE APOLOGIES FOR ABSENCE AND REASONS GIVEN

 

Councillor Richard Craig

Councillor Cynthia Isherwood

Councillor Aaron Taylor

Councillor Kenneth Woolley

 

RESOLVED to accept apologies for Councillors Craig, Isherwood and Woolley,

 

Note: Councillors Clarke, Dobbie and Schofield abstained from voting on the above resolution.

 

Members NOTE Councillor Taylors apologies as not enough detail was provided to accept them.

 

Note: Councillors Clarke and Dobbie abstained from voting on the above resolution.

 

 

6. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION

 

Councillor Key declared a non pecuniary interest in agenda item 8 as Barry Coward is known to him as a friend.

 

Councillor Panter declared a non pecuniary interest in agenda item 8 as the Deputy Chair of the West Lindsey Area Community Rail Partnership.

 

 

7. TO APPOINT THE LEADER OF THE COUNCILThe Chairman requested nominations for Leader.

RESOLVED that the 2018 / 2019 Leader of the Council is Councillor Boles.

8. TO RECEIVE PRESENTATION FROM BARRY COWARD REGARDING APPOINTMENT OF A COMMUNITY RAIL PARTNERSHIP OFFICER FOR THE NORTH NOTTS & LINCS COMMUNITY RAIL PARTNERSHIP (Paper A)

Members received a presentation from Barry Coward regarding the Community Rail Partnership and employment of a Community Rail Partnership Officer.

Members asked various questions which were answered by Barry Coward.

 

RESOLVED to refer the matter to Management and Finance Committee for further discussion.

 

Note: Councillor T Davies and Key abstained from voting on the above resolution.

 

9. PUBLIC QUESTION TIME

 

No questions received.

 

10. TO APPOINT MEMBERS TO SERVE ON THE FOLLOWING COMMITTEES AND WORKING GROUPS

 

1. Management and Finance Committee

 

RESOLVED that the following members be appointed to the Management and Finance Committee for 2018 / 2019, Councillors – Clarke, Dobbie, Key, Panter, Ward

 

Note: Councillors C Davies, T Davies, Hopper and Schofield abstained from voting on the above resolution.

 

 

1. Community Services Committee

 

The below Members had been proposed and seconded, and a vote was taken as follows: –

 

Councillor Clarke        6 votes for

Councillor Clews         10 votes for

Councillor Cook          10 votes for

Councillor C Davies    8 votes for

Councillor T Davies    7 votes for

Councillor Hopkinson  10 votes for

Councillor Panter        12 votes for

Councillor Schofield    8 votes for

 

RESOLVED that the following members be appointed to the Community Services Committee for 2018 / 2019, Councillors – Clews, Cook, C Davies, T Davies, Hopkinson, Panter, Schofield

 

 

iii.         Planning and Development Committee

 

RESOLVED that the following members be appointed to the Planning and Development Committee for 2018 / 2019, Councillors – Cook, Dobbie, Hopper, Panter, Taylor

 

Note: Councillors C Davies and T Davies voted against the above resolution

 

Note: Councillor Loates left the meeting

1. Personnel Committee

 

RESOLVED that the following members be appointed to the Personnel Committee for 2018 / 2019, Councillors – T Davies, Key, Loates, Ward, Woolley

 

Note: Councillor C Davies abstained from voting on the above resolution.

 

 

1. Allotments Sub-Committee

 

RESOLVED that the following members be appointed to the Allotments Sub-Committee for 2018 / 2019 Councillors – Clarke, Clews, Dobbie, Panter, Taylor

 

 

1. Neighbourhood Plan Working Group

 

RESOLVED that the following members be appointed to the Neighbourhood Plan Working Group for 2018 / 2019 Councillors –Hopkinson, Hopper, Schofield

 

 

vii.        Cemeteries Working Group

 

RESOLVED that the following members be appointed to the Cemeteries Working Group for 2018 / 2019 Councillors – T Davies, Hopkinson, Panter

 

 

viii.       Policy Review Working Group

 

RESOLVED that the following members be appointed to the Policy Review Working Group for 2018 / 2019 Councillors – T Davies, Dobbie, Hopper

 

 

1. Remembrance Sunday and Armed Forces Day Working Group

 

RESOLVED that the following members be appointed to the Remembrance Sunday and Armed Forces Day Working Group for 2018 / 2019 Councillors – Clews, C Davies, T Davies, Hopkinson, Panter

 

 

1. War Memorial Working Group

 

RESOLVED that the following members be appointed to the War Memorial Working Group for 2018 / 2019 Councillors – Clews, C Davies, T Davies, Panter

 

 

1. Levellings Improvement Working Group

 

The below Members had been proposed and seconded, and a vote was taken as follows: –

 

Councillor Boles          6 votes for

Councillor T Davies    6 votes for

Councillor Key             9 votes for

Councillor Schofield    10 votes for

 

            A further vote was taken as follows

 

Councillor Boles          6 votes for

Councillor T Davies    6 votes for

 

The Chairman had the casting vote and voted for Councillor T Davies

 

RESOLVED that the following members be appointed to the Levellings Improvement Working Group for 2018 / 2019 Councillors –T Davies, Key, Schofield

 

 

xii.        Roses Sports Ground – Sub Lease and Management Devolution Working Group

 

RESOLVED that the following members be appointed to the Roses Sports Ground – Sub Lease and Management Devolution Working Group for 2018 / 2019 Councillors – T Davies, Hopkinson, Key, Schofield, Ward

 

 

xiii.       Health and Safety Working Group

 

RESOLVED to leave in abeyance until the Structure and Function Review was complete.

 

 

xiv.       Communications Working Group

 

RESOLVED to leave in abeyance until the Structure and Function Review was complete.

 

 

11. TO APPOINT REPRESENTATIVES TO OUTSIDE BODIES

 

RESOLVED that the following members be elected to the Outside Bodies for 2018 / 2019

 

1. West Lindsey CAB             Councillor Cook
2. Gainsborough Adventure Playground Association             Councillor Dobbie

iii.         Friends of Richmond Park                                                      Councillors C & T Davies

1. Christmas Market Committee Councillor Hopkinson and Councillor

T Davies as reserve

1. Gainsborough Rail and Bus User Group             Councillor Panter
2. First Aid Champion             Councillor Loates & Woolley

vii.        Safeguarding Champion       Councillor Schofield

 

 

12. COUNCIL MINUTES

          

1. Meeting of Council held on Tuesday 3 April 2018 (Paper B)

 

RESOLVED that the minutes of the Meeting of Council held on Tuesday 3 April 2018 be confirmed and signed as a correct record.

 

 

13. TO RECEIVE SUCH COMMUNICATIONS AS THE PERSON PRESIDING MAY WISH TO LAY BEFORE THE COUNCIL (Paper C)

RESOLVED to note Paper C.

    

14. TO RECEIVE THE DRAFT MINUTES OF COMMITTEE MEETINGS (Paper D)

 

RESOLVED that the draft minutes of the Committees be received.

 

15. CHEQUE SIGNATORIES

 

Councillor Craig advised he no longer wished to be a cheque signatory.

 

RESOLVED that the cheque signatories for 2018 / 2019 be Councillors Key, Panter and Ward

Note: Councillor T Davies voted against the above resolution.

 

16. 2018 / 2019 MEETING CALENDAR (Paper E)

 

RESOLVED to approve the 2018 / 2019 meeting calendar apart from May 2019 which will be decided nearer the time due to it being election year.

Note: Councillor Key abstained from voting on the above resolution.

 

 

18. REPORT FROM THE CLERK TO THE COUNCIL (Paper F)

 

Members noted the report submitted by the Clerk.

 

The meeting concluded at 8:51pm.