Full Council March 2020

FC - Tuesday 3 March 2020

Present:

Councillor Keith Panter (Chairman)

Councillor Harry Clarke

Councillor Liz Clews

Councillor Dennis Dannatt

Councillor Tim Davies

Councillor David Dobbie

Councillor Paul Key

Councillor Chris Lambie

Councillor Sally Loates

Councillor James Plastow

Councillor Kenneth Woolley

 

 

In Attendance:

 

Tom Clay                                Town Clerk

Rachel Allbones                      Deputy Clerk / RFO

Sean Alcock                            Operations Manager

 

 

 

1. TO RECEIVE APOLOGIES FOR ABSENCE

 

Councillor Matthew Boles

Councillor Richard Craig

Councillor Pat O’Connor

Councillor Denise Schofield

Councillor Baptiste Velan

Councillor James Ward

 

2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION

           

Councillor Panter declared a non pecuniary interest in agenda item 10 as a Member of Morton Parish Council.

 

 

3. PUBLIC QUESTION TIME

           

None received.

 

4. MINUTES OF THE PREVIOUS MEETING (Paper A)

 

1. Meeting of Council held on Tuesday 4 February 2020

 

RESOLVED that the minutes of the meeting held on Tuesday 4 February 2020 be approved and signed as a correct record.

  

5. TO RECEIVE SUCH COMMUNICATIONS AS THE PERSON PRESIDING MAY WISH TO LAY BEFORE THE COUNCIL (Paper B)

 

RESOLVED to note the Mayors Diary.

 

6. TO RECEIVE THE DRAFT MINUTES OF COMMITTEE MEETINGS (Paper C)

 

RESOLVED to NOTE draft minutes.

 

7. TO RECEIVE AND CONSIDER MOTIONS OR RECOMMENDATIONS

 

RESOLVED under Standing Order 10.a.xi to exclude the press and public from the meeting in respect of confidential or other information which is prejudicial to the public interest.

 

1. Recommendation from Management and Finance Committee (Paper D)

 

RESOLVED TO RECOMMEND TO FULL COUNCIL to accept the quotation from Continental Landscapes for 10 cuts of the highway verges for 2020, additional funds to be taken from General Reserves.

 

RESOLVED That Council: –

• agree to increase the grass verge cuts to 10 for the 2020/21 season
• increase the budget by £690 from general reserves
• approve the quotation from Continental Landscapes of £15,309.50

 

1. Recommendation from Management and Finance Committee (Paper E)

 

RESOLVED TO RECOMMEND TO FULL COUNCIL to make a virement of £1,100 from the General Fund Reserve to Valuations (2060/3) to carry out insurance reinstatement costs for building on the following sites, Roses, Marshalls, Levellings, General Cemetery and Richmond Park, and accept the quotation from Drewery and Wheeldon.

 

RESOLVED to make a virement of £1,100 from the General Fund Reserve to Valuations (2060/3) to carry out insurance reinstatement costs for building on the following sites, Roses, Marshalls, Levellings, General Cemetery and Richmond Park, and accept the quotation from Drewery and Wheeldon.

 

RESOLVED to revoke Standing Order 10.a.xi and allow press and public to re-join the meeting.

 

iii.         Recommendation from Planning and Development Committee (Paper F)

 

RESOLVED TO RECOMMEND TO FULL COUNCIL to make a virement of £5,000 from the General Fund Reserve to the Neighbourhood Plan reserve.

 

Council to note that as part of the Neighbourhood Plan process several matters have been raised by statutory consultees. The issues raised will require additional work from the consultant appointed by the Town Council to work with the steering group.

  

Council to also note that currently the remaining budget set aside for the Neighbourhood Plan amounts to £4,035.87 (which includes £2,500 of grant funds). It is estimated however that the new work will lead to expenditure in the region of £9,000.

 

Council to further note that any unspent funds in the Neighbourhood Plan reserve at the end of the project could be returned to the General Fund Reserve.

           

            At the request of Councillor Dobbie and Key a recorded voted was taken as follows: –

 

For: – Clarke, Clews, Dannatt, Davies, Dobbie, Lambie, Loates, Panter, Plastow, Woolley

 

Against: – Key

 

RESOLVED to make a virement of £5,000 from the General Fund Reserve to the Neighbourhood Plan reserve.

 

1. Recommendation from Personnel Committee (Paper G)

 

RESOLVED TO RECOMMEND TO FULL COUNCIL to adopt the Adoption Policy.

 

RESOLVED to adopt the Adoption Policy.

 

8. SEALING AND SIGNING OF DOCUMENTS (Paper H)

 

RESOLVED to: –

• adopt the Common Seal and instruct the Clerk to purchase the Seal and associated stationary
• approve the list of signatories who are authorised to sign legal documents, such as, deeds, contracts

The list be comprised of the Town Clerk (currently Tom Clay), the Deputy Clerk and RFO (currently Rachel Allbones) and those members on the Town Council’s bank mandate, which currently are as follows:

• Councillor Paul Key
• Councillor Matt Boles
• Councillor Keith Panter

 

Note: Councillor Key voted against the above resolution.

 

9. WEST LINDSEY PARISH CHARTER (Paper I)

 

RESOLVED that Council notes the draft Parish Charter, that members had no specific comment to make and that the Town Clerk be instructed to inform West Lindsey of Council’s position.

 

Note: Councillors Clarke and Key voted against the above resolution.

 

Note: Councillors Dobbie and Plastow abstained from voting on the above resolution.

 

10. DRAFT MORTON NEIGHBOURHOOD PLAN (Paper J)

 

RESOLVED that Councillor Loates stand in as Chairman for this agenda item as Councillor Panter had declared an interest and did not wish to lead discussion.

 

RESOLVED that Council note the formal consultation (Neighbourhood Planning (General) Regulations 2012 (Regulation 14)) for the draft Morton Neighbourhood Plan and that the following feedback be given:

It is recognised that St Paul’s is outside the Morton Parish Council boundary. However, town councillors felt that the Draft Morton Neighbourhood Plan could have given the Parish Church greater prominence within the plan.

  

11. COMMITTEE VACANCIES

 

No Members present wished to fill the vacancies on Management and Finance Committee or Planning and Development Committee.

 

12. REPORT FROM THE LEADER OF THE COUNCIL

 

No report was received due to the Leader not being present at the meeting.

 

13. REPORT FROM THE CLERK TO THE COUNCIL

 

Members NOTED the report from the Town Clerk

 

Meeting concluded at 8.04pm