Full Council July 2019

16. FC - Wednesday 3 July 2019

Present:

Councillor Keith Panter (In the Chair)

Councillor Harry Clarke

Councillor Richard Craig

Councillor Liz Clews

Councillor Dennis Dannatt

Councillor Tim Davies

Councillor Paul Key

Councillor Chris Lambie

Councillor Pat O’Connor

Councillor James Plastow

Councillor Lesley Rollings

Councillor Baptiste Velan

Councillor James Ward

 

 

In Attendance:

 

Claire Hill                                Town Clerk

Rachel Allbones                      Deputy Clerk to the Council

Sean Alcock                            Operations Manager

 

 

 

1. TO RECEIVE APOLOGIES FOR ABSENCE

 

Councillor Matthew Boles

Councillor David Dobbie

Councillor Sally Loates

Councillor Denise Schofield

Councillor Kenneth Woolley

 

 

2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION

           

None declared.

 

 

3. PUBLIC QUESTION TIME

           

None received.

 

 

4. MINUTES OF THE PREVIOUS MEETING (Paper A)

 

1. Meeting of Council held on Wednesday 5 June 2019

 

RESOLVED that the minutes of the meeting held on Wednesday 5 June 2019 be approved and signed as a correct record.

 

Note: Councillors Craig and Rollings abstained from voting on the above resolution.

 

 

5. TO RECEIVE SUCH COMMUNICATIONS AS THE PERSON PRESIDING MAY WISH TO LAY BEFORE THE COUNCIL (Paper B)

 

RESOLVED to note the Mayors Diary.

 

 

6. TO RECEIVE THE DRAFT MINUTES OF COMMITTEE MEETINGS (Paper C)

 

RESOLVED to NOTE draft minutes.

 

 

7. TO RECEIVE AND CONSIDER MOTIONS OR RECOMMENDATIONS

 

1. Recommendation from Community Services Committee

 

RESOLVED TO RECOMMEND TO FULL COUNCIL to make a budget virement from General Reserves to the Ear Marked Reserve ‘General Green Waste Removal’ of £750 to increase the Ear Marked Reserve ‘General Green Waste Removal’ to £3,250.

 

RESOLVED to make a budget virement from General Reserves to the Ear Marked Reserve ‘General Green Waste Removal’ of £750 to increase the Ear Marked Reserve ‘General Green Waste Removal’ to £3,250.

 

Note: Councillors Clarke & Key voted against the above resolution.

Note: Councillor Davies abstained from voting on the above resolution.

 

 

1. Recommendation from Management and Finance Committee

 

RESOLVED TO RECOMMEND TO FULL COUNCIL that Gainsborough Town Council confirm that their position to West Lindsey District Council regarding Sandsfield Lane South Play area and South Parade play area is that they no longer wish to pursue transferring ownership to the Town Council and seek to cease ongoing interest in the sites seeking formal acknowledgement of such from West Lindsey District Council.

 

RESOLVED that Gainsborough Town Council confirm that their position to West Lindsey District Council regarding Sandsfield Lane South Play area and South Parade play area is that they no longer wish to pursue transferring ownership to the Town Council and seek to cease ongoing interest in the sites seeking formal acknowledgement of such from West Lindsey District Council.

 

 

• Recommendation from Management and Finance Committee

 

RESOLVED TO RECOMMEND TO FULL COUNCIL to make a budget virement from General Reserves to General Cemetery Memorial Testing of £2,565 to increase the annual Memorial Testing budget to £6,565, allowing for external testing of 1,500 memorials in addition to previously agreed software procurement and installation.

(Current budget including earmarked reserves is £4,000, which was set to meet the cost of associated software installation and training only, the additional funds are to commence external memorial testing).

Members are referred to Paper J of Management and Finance Committee of 19 June 2019.

 

RESOLVED to make a budget virement from General Reserves to General Cemetery Memorial Testing of £2,565 to increase the annual Memorial Testing budget to £6,565, allowing for external testing of 1,500 memorials in addition to previously agreed software procurement and installation.

 

 

1. Motion received from Cllrs Clarke, Davies, Key, Loates, Plastow, Schofield and Woolley

 

We propose a motion to reverse the resolution of Council on Tuesday 14^th May 2019 that all meetings on the proposed meeting calendar be moved a day ahead.

We propose that this be reversed, and the meetings return to the original calendar set out in Paper G App A of Tuesday 14^th May 2019. This will come into effect from 1^st September 2019.

Full Council to return to the 1^st Tuesday of the month, and all other committee meetings go back to the original days. Community Services 2^nd Tuesday, Management and Finance 3^rd Tuesday and so on.

This motion is proposed by Councillor Davies, seconded by Councillor Schofield

 

 

At the request of Councillor Davies a recorded vote was taken as follows: –

 

For: – Councillors Clarke, Davies, Key, O’Connor

Against: – Councillors Clews, Dannatt, Panter, Plastow, Rollings, Velan, Ward

Abstained: – Councillors Craig, Lambie

 

MOTION FAILED.

 

 

8. COMMITTEE VACANCIES

 

Councillor Key resigned from Management and Finance Committee due to being unavailable most Wednesdays.

 

x1 Community Services Committee

x1 Management and Finance Committee

x2 Planning and Development Committee

 

RESOLVED that Councillor Lambie be appointed to the Management and Finance Committee for 2019 / 2020.

 

Note: Councillor Clarke abstained from voting on the above resolution.

 

 

RESOLVED that Councillor Velan be appointed to the Community Services Committee for 2019 / 2020.

 

Note: Councillors Davies and Lambie abstained from voting on the above resolution.

 

 

RESOLVED that Councillor Ward be appointed to the Planning and Development Committee for 2019 / 2020.

           

Note: Councillor Lambie abstained from voting on the above resolution.

9. RICHMOND HOUSE CONSERVATORY (Paper D)

 

RESOLVED under Standing Order 10.a.xi to exclude the press and public from the meeting in respect of confidential or other information which is prejudicial to the public interest.

 

Members considered Heads of Term in relation to the sublease and principles of funding agreement.

 

RESOLVED that: –

• Members agree the HOT as set out at Appendix A.
• Members agree for technical assistance to be bought to support the drafting of the tender specification, quotations to be brought to a future meeting.
• Members agree the staged approach to funding as set out within the report.

 

 

10. ROSES SUB-LEASE (Paper E)

 

Note: Councillor Plastow declared a pecuniary interest as an employee of Gainsborough Trinity FC and left the meeting at 8.15pm

 

Members considered:

• Heads of Term in relation to the sublease,
• Position in relation to cricket renovations and associated Section 106 Agreement,
• Ongoing support to the site post sublease

 

 

RESOLVED that Members agree the principle that ongoing support to the site will not continue post sublease and approve the associated HOT as set out at Appendix B.

 

Note: Councillors Clarke & Key voted against the above resolution.

Note: Councillor O’Connor abstained from voting on the above resolution.

 

It was proposed and seconded to make a budget virement from general reserves to support the funding of the cricket renovation work at Marshalls Sports Ground to a maximum value of £15,000 and a further budget virement from general reserves of £1,000 to fund the S106 agreement.

 

At the request of Councillor Key a recorded vote was taken as follows: –

 

For: – Councillors Clews, Craig, Dannatt, Davies, Panter, Rollings, Velan, Ward

Against: – Councillors Clarke, Key

Abstained: – Councillors Lambie, O’Connor

 

            RESOLVED to make a budget virement from general reserves to support the funding of the cricket renovation work at Marshalls Sports Ground to a maximum value of £15,000 and a further budget virement from general reserves of £1,000 to fund the S106 agreement.

 

 

RESOLVED to revoke Standing Order 10.a.xi and allow press and public to re-join the meeting.

 

            Note: Councillor Plastow returned to the meeting at 8.43pm

11. NEIGHBOURHOOD PLAN

 

Members were advised that a Neighbourhood Plan Working Group had been called for Monday 22 July 2019 and an update would follow from that meeting.

 

 

12. ASSET MAP & SITE VISITS (Paper F)

 

Members received a map of Council assets and where asked to respond to the Operations Manager with regards to the timetable for site visits.

 

 

13. MAYORAL CHAINS

 

To consider Budget Virement from general reserves to purchase velvet collar for Mayoral Chains removing the need for ongoing clasp repairs, to protect the chain and the wearers clothing. Quotation of £280.00 including carriage for dispatch and return. Existing budget for civic regalia is at £80.00 therefore budget virement of £200.00 is required.

 

RESOLVED to make a budget virement of £200 from general reserves to purchase a velvet collar for the Mayoral chain.

 

Note: Councillor Clarke abstained from voting on the above resolution.

 

 

14. REPORT FROM THE LEADER OF THE COUNCIL

 

Due to the Leader not being in attendance the item was deferred until the next meeting

 

 

15. REPORT FROM THE CLERK TO THE COUNCIL (Paper G)

 

The Clerk distributed the report and presented same to members.

 

Meeting concluded at 8.54pm