Community Services July 2019

15. Community Services - Wednesday 10 July 2019

Present:

Councillor Lesley Rollings (Chairman)

Councillor Matt Boles – ex officio (arrived at 6.46pm)

Councillor Liz Clews

Councillor Dennis Dannatt

Councillor Chris Lambie

Councillor Keith Panter – ex officio

Councillor James Plastow

Councillor Baptiste Velan

Councillor James Ward

 

 

In Attendance:                      

 

Rachel Allbones                     Deputy Clerk / RFO

Sean Alcock                            Operations Manager

 

 

 

1. APOLOGIES FOR ABSENCE

 

None received.

 

 

2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION

 

None received.

 

 

3. MINUTES OF THE PREVOUS MEETING (Paper A)

 

1. Minutes of the meeting of Community Services Committee held on Wednesday 12 June 2019

 

RESOLVED that the minutes of the Community Services Committee held on Wednesday 12 June 2019 be confirmed and signed as a correct record.

 

 

4. MAYFLOWER 400 (Standing Item)

 

Members received update on progress of the project:

• • ACE bid ongoing.
  • WLDC have committed to support 4 key activities should the bid fail – Illuminate Nov 2019 to open, May 2020 Old Hall re-enactors, BBC radio podcast series, Nov 2020 closing event.

5. WAR MEMORIAL (Standing Item)

 

Advised the working group is now combined with wider activities – Armed Forces Day and Remembrance Sunday. Since the start of this civic year activity has been focussed on 29 June event delivery. Next meeting will look to pick up on this project which last met as a group in Feb 2018.

 

 

6. LEVELLINGS IMPROVEMENTS (Standing Item)

 

The working group met on 1 July 2019 – Minutes will be in the meeting pack to the next Full Council. Initial work is focussed on aspirations for the site and use of the space.

Councillors Craig, Lambie and Panter attended a site visit with the Operations Manager prior to the meeting.

 

 

7. ARMED FORCES / COMMUNITY DAY (Standing Item)

 

Verbal update given at Full Council 3 July 2019 as part of the Clerks report. Evaluation report and financial position to next meeting of Community Services once Working Group have met to review and formulate report.

Members received positive feedback from Members of the public and thought the day was well attended.

 

 

8. POPPY CASCADE AND BEACON LIGHTING (Standing Item)

 

No update to report.

Members were advised that the item would be discussed at the Working Group along with Remembrance Sunday. Members were happy for the community to facilitate and progress the projects.

 

 

9. CHRISTMAS LIGHTS SWITCH ON (Standing Item) (Paper B)

 

Councillor Lambie reiterated feedback from the Food and Garden Festival with regards accommodating the taxi drivers better and more information for the public advising where they are relocated. Members were advised that the information would be fed back to Marshalls Yard.

 

Members NOTED the update provided in relation to the switch on event.

 

Members considered investment in additional lights, noting the previous discussion regards review of options for future delivery.

 

RESOLVED TO RECOMMEND TO FULL COUNCIL to: –

• make a budget virement of £705.00 from General Reserves to New Christmas Lights
• Purchase additional light curtain for the Christmas tree incl the required 2m header bar with 19 sockets, 19 sets of 24v cool white mini bulbs on 10m cables and the necessary additional 150VA weatherproof transformer at a cost of £705 +VAT
• Do not purchase any new Icicle lights for the Market Square, placed around the square at the top of the buildings.

 

Note: Councillor Boles arrived at the meeting at 6.46pm

10. BUS STOP – CORRINGHAM ROAD / BOB RAINSFORTH WAY (Paper C)

 

Members considered request from a member of the public for an additional stop in the vicinity of Bob Rainsforth Way, between two existing stops.

 

The Chairman read out an email received from Councillor O’Connor in support of the additional stop.

 

RESOLVED that the Committee support the request to make a submission to Lincolnshire County Council requesting an additional bus stop is created in the vicinity of Bob Rainsforth Way, between the two existing stops.

 

 

11. MOSAIC RESTORATION ON THE RIVERSIDE (Paper D)

 

Councillor Dannatt informed Members that he had made a FOI request to WLDC regarding the mosaics and it is now apparent that they are a WLDC responsibility.

Councillor Young had advised Councillor Dannatt that he would fund the mosaic restoration from his Councillor Initiative Fund.

           

Members NOTED the update from Councillor Dannatt and would leave him to pursue the matter.

 

 

12. CITIZEN OF THE YEAR 2019 (Paper E)

 

RESOLVED to approve the press release and timeline.

 

 

13. RICHMOND PARK OUTSIDE TOILETS (Paper F)

 

The Operations Manager was asked to obtain official quotations for purchase and fitting of stainless steel furniture for Richmond Park outside toilets.

 

 

14. TREE MAINTENANCE (Paper G)

 

RESOLVED under Standing Order 10.a.xi to exclude the press and public from the meeting in respect of confidential or other information which is prejudicial to the public interest.

 

Members considered quotations received to tree works at Danes Road.

 

Members did question why tree works need to be put through the committee when there is a budget for the works.

 

            RESOLVED that: –

• Fenton Forestry quotation be approved to reduce the height of the hedge to fence height at a cost of £600 +VAT.
• Appointing a contractor for future tree works to be dealt with by the Operations Manager if within budget, quotations are still to be sought.

 

 

15. TREE SURVEY (Paper H)

 

Members considered their commitment to a tree inspection programme.

            RESOLVED to: –

• Accept the quotation from Richard Lancaster of £1,800 – £1,900 to complete a full tree safety survey of approx. 520 trees spread over approx. 7 sites and completion of a thorough and annotated report, with safety recommendations and management suggestions.
• Budget is to be taken from the Tree Maintenance Ear Marked Reserve
• RECOMMEND TO MANAGEMENT AND FINANCE COMMITTEE to agree a budget to carry out tree safety inspections on an annual basis.

 

 

16. ALL DAY USE OF SITES (Paper I)

 

Members considered fees to be applied and criteria to assess fee reductions from Community Groups.

 

RESOLVED TO RECOMMEND TO MANAGEMENT AND FINANCE COMMITTEE to approve the daily charge fee structure and evaluation for reduced fees as set out in Paper I.

 

The meeting closed at 7.31pm