Full Council January 2019

10. FC - Tuesday 8 January 2019

Present:

Councillor Keith Panter (In the Chair)

Councillor Matthew Boles

Councillor Harry Clarke

Councillor Liz Clews – arrived at 7.10pm

Councillor Caz Davies

Councillor Tim Davies

Councillor Paul Key

Councillor Denise Schofield

Councillor Steven Ward

 

 

In Attendance:

 

Claire Hill                                Town Clerk

Rachel Allbones                      Deputy Clerk to the Council

Sean Alcock                            Operations Manager

 

 

Also In Attendance:             

 

Marc Jones                             Police and Crime Commissioner

Chief Inspector Stewart Brinn Chief Inspector for the Lincoln and West Lindsey policing area

Inspector Simon Outen           Inspector for the West Lindsey policing area

 

 

1. TO RECEIVE APOLOGIES FOR ABSENCE AND REASONS GIVEN

 

Councillor Liz Clews advised she would be arriving late

Councillor Neil Cook

Councillor Richard Craig

Councillor David Dobbie

Councillor Michael Hopper

Councillor Cynthia Isherwood

Councillor Sally Loates

Councillor Aaron Taylor advised he would be arriving late

Councillor Kenneth Woolley

 

RESOLVED to receive the apologies for absence and accept the reasons given.

 

 

2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION

           

Applications for dispensation were received and approved for Councillors C Davies, Schofield and Ward to enable them to take part in the discussion and vote for agenda item 8i.

 

 

3. PUBLIC QUESTION TIME

           

None received.

 

Note: Councillor Clews arrived at the meeting at 7.10pm

 

 

4. COUNCIL MINUTES (Paper A & B)

 

1. Meeting of Council held on Tuesday 4 September 2018

 

RESOLVED that the minutes of the meeting held on Tuesday 4 September 2018 be approved and signed as a correct record.

 

Note: Councillor Ward abstained from voting on the above resolution.

 

 

1. Meeting of Council held on Tuesday 4 December 2018

 

RESOLVED that the minutes of the meeting held on Tuesday 4 December 2018 be approved and signed as a correct record.

 

 

5. LOCAL POLICING

 

PCC Marc Jones to address the Council regarding his role & remit as PCC and Chief Inspector Stewart Brinn and Inspector Simon Outen to respond to local operational policing points.

 

PCC Marc Jones highlighted to Members some of the work currently being undertaken: –

• Combating social issues being led from LCC, employment, reoffending, mental health
• 2million Youth Intervention Fund from Home Office, Lincolnshire want to be at the forefront of bidding
• 1227 mental health interventions in last 12 months, mental health nurses now based in the control room and a triage vehicle carrying a mental health nurse now available
• 122 primary schools taking part in Mini Police, bidding for additional funds to extend further to every primary school within the county, the project links directly to the school curriculum, engaging with young children will provide a positive outlook on policing

 

Consultation ongoing regarding council tax and local policing, Marc Jones requested that members complete his online survey – a link to which was emailed to members following the meeting.

5.1million reserves propped up Lincolnshire Police 2018/19 budget, with a 1million reserve to prop up 2019/20 budget. Lincolnshire Police is the lowest funded force per head of population.

 

A Member asked if Police Officer mental health issues are catered for and was advised that interventions are in place to support the mental health of officers.

 

Chief Inspector Stewart Brinn and Inspector Simon Outen then responded to Member concerns, questions and comments. Inspector Outen detailed key recent issues within the town:

 

• Major drug issue within the town in early December 2018 with a high level of escalating violence, ongoing issue which is being tackled
• Youth ASB, two gangs of youths causing general problems. The Police are dealing with the youths and engaging with their families, building case escalation process, lack of evidence and statements.
• ASB is to be led by WLDC Anti-Social team if non-criminal activity. Team is not as well funded as other areas.
• Police did request that all incidents are reported to the Police, not via third parties or social media

Members thanked the Officers for attending the meeting. PCC Marc Jones, Chief Inspector Stewart Brinn and Inspector Simon Outen then left the meeting.

 

 

6. TO RECEIVE SUCH COMMUNICATIONS AS THE PERSON PRESIDING MAY WISH TO LAY BEFORE THE COUNCIL (Paper C)

 

RESOLVED to note the Mayors Diary.

 

 

7. TO RECEIVE THE DRAFT MINUTES OF COMMITTEE MEETINGS (Paper D)

 

RESOLVED to NOTE draft minutes.

 

 

8. TO RECEIVE AND CONSIDER MOTIONS OR RECOMMENDATIONS

 

1. Recommendation from Management & Finance Committee (Paper E)

 

RESOLVED to RECOMMEND TO FULL COUNCIL to approve the draft budget for 2019/2020

 

The Clerk informed Members that following the recent tax base cut from WLDC a further £4,300 could be added to the budget to keep a 2% increase. The current budget stands at 1.09% increase.

 

Members discussed where within the budget further funds could be allocated. A Member suggested moving to item 11 before making any further decisions.

 

RESOLVED under Standing Order 14d to alter the order of the agenda and take item 11 next.

 

 

11. ROSES SPORTS GROUND (Paper G)

 

RESOLVED under Standing Order 14n to exclude press and public for this item.

Members received the progress update from the Clerk.

 

Members RESOLVED the following: –

1. That Council create a budget from to make provision for legal costs associated with the sub lease and service agreements of £3,000
2. That Council notes the potential for the use of funds from earmarked reserves to renovate the wicket at Marshalls Sports Ground
3. Stipulates the requirement for Gainsborough Trinity Foundation to present at least annually a review of its business case to Gainsborough Town Council (said review to include performance against targets and plans for mitigation should performance be below target)
4. Stipulates that the Town Council is allocated a place within the site steering group
5. Notes the potential requirement for an extraordinary meeting to review (with legal advice in attendance) the proposed sub- lease to align with bid submission deadlines

 

                        RESOLVED to allow press and public back into the meeting.

 

 

8. TO RECEIVE AND CONSIDER MOTIONS OR RECOMMENDATIONS

 

1. Recommendation from Management & Finance Committee (Paper E)

 

44

 

 

RESOLVED to RECOMMEND TO FULL COUNCIL to approve the draft budget for 2019/2020

 

RESOLVED to increase the budget to align to the 2% increase as previously agreed of £4,300 as follows: –

• Increase Local Town Event Support by £1,000
• Create a new Roses Legal Costs budget of £3,000
• Increase Community Grants by £300

 

 

1. Recommendation from Management & Finance Committee (Paper F)

 

RESOLVED to RECOMMEND TO FULL COUNCIL to approve the quotation received from Continental Landscapes for highway verge cutting for 6 occasions per annum for the 2019 cutting season.

 

                        RESOLVED to under Standing Order 14n exclude press and public.

RESOLVED to approve the quotation received from Continental Landscapes of £11,771.88 for highway verge cutting for 6 occasions per annum for the 2019 cutting season.

                        RESOLVED to allow press and public back into the meeting.

 

 

• Recommendation from Management & Finance Committee

 

RESOLVED to RECOMMEND TO FULL COUNCIL to transfer £130 from General Reserves to Publications in order to purchase Arnold-Baker on Local Council Administration Eleventh edition

 

RESOLVED to transfer £130 from General Reserves to Publications in order to purchase Arnold-Baker on Local Council Administration Eleventh edition.

 

9. COMMITTEE VACANCIES

 

x1 Community Services Committee

 

                        NOTE that the vacancy still stands.

 

           

10. NEIGHBOURHOOD PLAN

 

The Clerk provided Members with a brief update, advising Members that the Draft Neighbourhood Plan will be present for Members to view at the March Full Council meeting ahead of Regulation 14 consultation.

 

Members NOTED the update.

 

 

12. GAINSBOROUGH TOWN CENTRE

 

RESOLVED understanding Order 14n to exclude press and public.

 

Members received an update from the Clerk in relation to the proposals from WLDC regarding Gainsborough town centre and market.

 

Members NOTED to update.

 

                        RESOLVED to allow press and public back into the meeting.

13. ANNUAL TOWN MEETING (Paper H)

Members considered arrangements and content for annual public meeting to be held between 1 March 2019 and 1 June 2019, Local Government Act 1972, Schedule 12.

 

The Clerk advised that if the Neighbourhood Plan consultation formed part of the meeting it could attract a number of local residents.

 

RESOLVED to hold the Annual Public Meeting on Wednesday 20 March 2019 and to explore opportunities of larger venues and the possibility of holding said meeting in a licenced premises.

 

 

14. REPORT FROM THE CLERK TO THE COUNCIL (Paper I)

 

The Clerk distributed the report and presented same to members accordingly.

 

Meeting concluded at 9.30pm