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Councillor Tim Davies (Chairman)
Councillor Matthew Boles (ex-officio)
Councillor Liz Clews
Councillor Keith Panter
Councillor Denise Schofield
Claire Hill Town Clerk
Rachel Allbones Deputy Clerk to the Council
Sean Alcock Operations Manager
Councillor Richard Craig
Councillor Neil Cook
Councillor Caroline Davies
RESOLVED to accept the apologies received and reasons given.
RESOLVED that the minutes of the Community Services Committee held on Tuesday 11 December 2018 be confirmed and signed as a correct record.
Note: Councillors Boles & Schofield abstained from voting on the above resolution.
Members noted the Paper.
RESOLVED to make a £3,000 funding contribution from ear marked reserves for the Mayflower 400 project.
RESOLVED TO RECOMMEND TO FULL COUNCIL in addition to the £3,000 funding contribution from ear marked reserves to make a further funding contribution of £2,000 from General Reserves for the Mayflower 400 project.
The Clerk advised that the project was still being held in abeyance but was visiting the site with Councillor T Davies on Friday.
The Clerk advised that it would be sensible to wait for the Green Corridor report to be published in April before moving forward with the project.
Members were advised that the £5,000 budget for the Community / Armed Forces Day was approved at Full Council and a working group meeting will be called in the near future.
Councillor C Davies informed Members that members of the public were supplying poppies, no further progress on the cascade or beacon lighting.
The Clerk advised that a paper for a wider town centre, market and events project would be presented to Full Council in February.
Members were informed that the Clerk and Operations Manager had met onsite with LCC who have now authorised the location of the shelter. The Operations Manager is to obtain quotations for a contractor who can supply a shelter which is in keeping with the area with installation of shelter and hard standing area who is authorised to work on the highway.
Members noted the below.
Following consideration at the Community Services meeting 13 November 2018 the Operations Manager has contacted the applicant to explore their finance contribution and arrangements for storage. At the time of dispatch, no further update is available.
RESOLVED that the matter of looking into additional size goals for Roses AWP is no longer actively pursued given the potential changes to Roses Sports Ground this year and is removed from future agendas.
The Clerk advised that she had negotiated with Planet Circus from £400 per visit to £500 per weeks hire ground rent, plus a one off £300 non-refundable exclusivity fee this exclusivity agreement is for 5 years.
RESOLVED to approve the terms the Clerk had negotiated with Planet Circus for the use of Aisby Walk, a one off £300 non-refundable exclusivity fee and £500 per weeks hire ground rent, this exclusivity agreement is for 5 years.
The Clerk advised that negotiations of the hire fee for Pinder Circus at the Levellings site dependent on days on site and if electricity link up is required is still ongoing.
Members consider allocation of Committee resource for submission of comments to aid Planning and Development Committee consideration and commentary to WLDC.
RESOLVED that Councillor Schofield will review the draft Gainsborough Green Infrastructure Assessment and submit any comments to the Planning and Development Committee to aid their comments on the draft report to WLDC.
The meeting concluded at 7.42pm