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- This event has passed.
Full Council December 2020
December 1, 2020 @ 08:00 - 17:00
Agenda and meeting papers can be accessed in the PDF pack above.
MINUTES of a REMOTE Meeting of Council held on Tuesday 1 December 2020 at 7:00pm
Present:
Councillor Keith Panter (Chairman)
Councillor Sean Brennan
Councillor Tim Davies
Councillor David Dobbie
Councillor Paul Key
Councillor Chris Lambie
Councillor Sally Loates
Councillor Pat O’Connor
Councillor James Plastow
Councillor Denise Schofield
Councillor Kenneth Woolley
In Attendance:
Tom Clay Town Clerk
Rachel Allbones Deputy Clerk / RFO
Sean Alcock Operations Manager
1. TO RECEIVE APOLOGIES FOR ABSENCE
Councillor Matt Boles
Councillor Harry Clarke
Councillor Liz Clews
Councillor Richard Craig
Councillor Dennis Dannatt
Councillor Baptiste Velan
2. PUBLIC QUESTION TIME
None received.
3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION
None declared.
4. MINUTES OF THE PREVIOUS MEETING (Paper A)
Meeting of Council held on Tuesday 3 November 2020
RESOLVED that the minutes of the meeting held on Tuesday 3 November 2020 be approved and signed as a correct record.
Note: Councillors Lambie and Schofield abstained from voting on the above resolution.
5. TO RECEIVE THE DRAFT MINUTES OF COMMITTEE MEETINGS (Paper B)
RESOLVED to NOTE draft minutes.
6. TOWN CLERKS REPORT (Paper C)
RESOLVED to NOTE the report.
7. 30MPH PASSIVE NOTIVES FOR FOXBY LANE
Council noted and considered the resolution below made at the October 2020 meeting of the Planning & Development Committee.
RESOLVED TO RECOMMEND TO FULL COUNCIL to create a budget of £220 to purchase 22 30mph passive notices for Foxby Lane.
RESOLVED to create a budget of £220 to purchase 22 30mph passive notices for Foxby Lane.
Note: Councillor Key abstained from voting on the above resolution.
8. COMMITTEE PLACES
Council to make appointments to vacancies on committees / working groups.
- X1 Management and Finance Committee
- X1 Planning and Development Committee
RESOLVED that Councillor Schofield be appointed to the Management and Finance Committee. There is one vacancy remaining on the Planning and Development Committee.
9. EXTERNAL AUDIT (Paper D)
Council NOTED the outcome of the external audit for the 2019-2020 financial year and considered any matters arising.
10. COMPLAINTS POLICY (Paper E)
Council noted the recommendation made by the Policy Review Working Group and considered adoption of the amended Complaints Policy.
RESOLVED TO RECOMMEND TO FULL COUNCIL to adopt the amended Complaints Policy.
RESOLVED to adopt the amended Complaints Policy.
Note: Councillor Key voted against the above resolution.
11. COUNCILLOR VACANCY (CO-OPTION) POLICY (Paper F)
Council noted the recommendation made by the Policy Review Working Group and considered adoption of the amended Councillor Vacancy (Co-option) Policy.
RESOLVED TO RECOMMEND TO FULL COUNCIL to adopt the amended Councillor Vacancy (Co-option) Policy.
RESOLVED to adopt the amended Councillor Vacancy (Co-option) Policy.
Note: Councillors Key and Woolley voted against the above resolution.
Note: Councillor Loates abstained from voting on the above resolution.
12. GDPR POLICY PACK (Paper G)
Council noted the recommendation made by the Policy Review Working Group and to consider adoption of the policies and procedures contained in the GDPR pack.
RESOLVED TO RECOMMEND TO FULL COUNCIL to adopt the GDPR Policies and Procedures pack containing: –
- Data Protection Policy
- General Privacy Notice
- Privacy Notice for Staff*, Councillors and Role Holders**
- Privacy Policy
- Subject Access Request Policy
- Data Breach Policy
- Document Retention Policy
- Template Data Consent Form
RESOLVED to adopt the GDPR Policies and Procedures pack containing: –
- Data Protection Policy
- General Privacy Notice
- Privacy Notice for Staff*, Councillors and Role Holders**
- Privacy Policy
- Subject Access Request Policy
- Data Breach Policy
- Document Retention Policy
- Template Data Consent Form
Note: Councillor Key voted against the above resolution.
Note: Councillor Woolley abstained from voting on the above resolution.
13. MOTION PROPOSED BY COUNCILLOR DOBBIE
Council considered the motion: “that all Sub-Committees and Working Groups be assumed into their main Committees to decrease the number of meetings held whilst remote meetings are in place.” Seconded by Councillor Brennan.
Councillor O’Connor suggested a wider review of the Councils Structure and Functions was needed and Members were broadly supportive of the suggestion.
A vote was taken on the motion as follows: –
Votes for: -1
Votes Against: – 5
Abstained: – 5
MOTION FALLEN
Meeting concluded at 8.27pm