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Full Council December 2020

December 1, 2020 @ 08:00 - 17:00

FC - Tuesday 1 December 2020

Agenda and meeting papers can be accessed in the PDF pack above.

MINUTES of a REMOTE Meeting of Council held on Tuesday 1 December 2020 at 7:00pm

Present:

Councillor Keith Panter (Chairman)

Councillor Sean Brennan

Councillor Tim Davies

Councillor David Dobbie

Councillor Paul Key

Councillor Chris Lambie

Councillor Sally Loates

Councillor Pat O’Connor

Councillor James Plastow

Councillor Denise Schofield

Councillor Kenneth Woolley

In Attendance:

Tom Clay                                Town Clerk

Rachel Allbones                      Deputy Clerk / RFO

Sean Alcock                            Operations Manager

1. TO RECEIVE APOLOGIES FOR ABSENCE

Councillor Matt Boles

Councillor Harry Clarke

Councillor Liz Clews

Councillor Richard Craig

Councillor Dennis Dannatt

Councillor Baptiste Velan

2. PUBLIC QUESTION TIME

None received.

3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION

 None declared.

 4. MINUTES OF THE PREVIOUS MEETING (Paper A)

 Meeting of Council held on Tuesday 3 November 2020

 RESOLVED that the minutes of the meeting held on Tuesday 3 November 2020 be approved and signed as a correct record.

Note: Councillors Lambie and Schofield abstained from voting on the above resolution.

5. TO RECEIVE THE DRAFT MINUTES OF COMMITTEE MEETINGS (Paper B)

 RESOLVED to NOTE draft minutes.

6. TOWN CLERKS REPORT (Paper C)

 RESOLVED to NOTE the report.

7. 30MPH PASSIVE NOTIVES FOR FOXBY LANE

Council noted and considered the resolution below made at the October 2020 meeting of the Planning & Development Committee.

RESOLVED TO RECOMMEND TO FULL COUNCIL to create a budget of £220 to purchase 22 30mph passive notices for Foxby Lane.

RESOLVED to create a budget of £220 to purchase 22 30mph passive notices for Foxby Lane.

Note: Councillor Key abstained from voting on the above resolution.

8. COMMITTEE PLACES

Council to make appointments to vacancies on committees / working groups.

  • X1 Management and Finance Committee
  • X1 Planning and Development Committee

RESOLVED that Councillor Schofield be appointed to the Management and Finance Committee. There is one vacancy remaining on the Planning and Development Committee.

 9. EXTERNAL AUDIT (Paper D)

Council NOTED the outcome of the external audit for the 2019-2020 financial year and considered any matters arising.

10. COMPLAINTS POLICY (Paper E)

Council noted the recommendation made by the Policy Review Working Group and considered adoption of the amended Complaints Policy.

RESOLVED TO RECOMMEND TO FULL COUNCIL to adopt the amended Complaints Policy.

RESOLVED to adopt the amended Complaints Policy.

Note: Councillor Key voted against the above resolution.

11. COUNCILLOR VACANCY (CO-OPTION) POLICY (Paper F)

Council noted the recommendation made by the Policy Review Working Group and considered adoption of the amended Councillor Vacancy (Co-option) Policy.

 RESOLVED TO RECOMMEND TO FULL COUNCIL to adopt the amended Councillor Vacancy (Co-option) Policy.

RESOLVED to adopt the amended Councillor Vacancy (Co-option) Policy.

 Note: Councillors Key and Woolley voted against the above resolution.

Note: Councillor Loates abstained from voting on the above resolution.

12. GDPR POLICY PACK (Paper G)

Council noted the recommendation made by the Policy Review Working Group and to consider adoption of the policies and procedures contained in the GDPR pack.

 RESOLVED TO RECOMMEND TO FULL COUNCIL to adopt the GDPR Policies and Procedures pack containing: –

  1. Data Protection Policy
  2. General Privacy Notice
  3. Privacy Notice for Staff*, Councillors and Role Holders**
  4. Privacy Policy
  5. Subject Access Request Policy
  6. Data Breach Policy
  7. Document Retention Policy
  8. Template Data Consent Form

RESOLVED to adopt the GDPR Policies and Procedures pack containing: –

  1. Data Protection Policy
  2. General Privacy Notice
  3. Privacy Notice for Staff*, Councillors and Role Holders**
  4. Privacy Policy
  5. Subject Access Request Policy
  6. Data Breach Policy
  7. Document Retention Policy
  8. Template Data Consent Form

Note: Councillor Key voted against the above resolution.

Note: Councillor Woolley abstained from voting on the above resolution.

13. MOTION PROPOSED BY COUNCILLOR DOBBIE

Council considered the motion: “that all Sub-Committees and Working Groups be assumed into their main Committees to decrease the number of meetings held whilst remote meetings are in place.” Seconded by Councillor Brennan.

Councillor O’Connor suggested a wider review of the Councils Structure and Functions was needed and Members were broadly supportive of the suggestion.

A vote was taken on the motion as follows: –

Votes for: -1

Votes Against: – 5

Abstained: – 5

MOTION FALLEN

Meeting concluded at 8.27pm

Details

Date:
December 1, 2020
Time:
08:00 - 17:00
Event Category:

Venue

Virtual