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Present: Councillor Baptiste Velan (Chairman)
Councillor Matt Boles – ex officio
Councillor Liz Clews
Councillor Dennis Dannatt
Councillor Keith Panter
Tom Clay Town Clerk
Rachel Allbones Deputy Clerk / RFO
Sean Alcock Operations Manager
Also Present: Councillor Pat O’Connor
1. APOLOGIES FOR ABSENCE
Councillor James Plastow
2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION
3. MINUTES OF THE PREVOUS MEETING (Paper A)
Minutes of the meeting of Community Services Committee held on Tuesday 10 November 2020
RESOLVED that the minutes of the Community Services Committee held on Tuesday 10 November 2020 be confirmed and signed as a correct record.
Note: Councillors Clews and Panter abstained from voting on the above resolution.
4. LEVELLINGS IMPROVEMENTS (Standing Item) (Paper B)
Members noted an update from Magda Reed Associates following the end of the on the consultation process.
5. ARMED FORCES AND COMMUNITY DAY (Standing Item)
Committee noted that there was no further update at this stage regarding Armed Forces and Community Day 2021.
6. CLOSURE OF FACILITIES (Paper C)
RESOLVED to NOTE the contents of the report and approve the actions taken.
7. ALLOTMENT TENANCY AGREEMENT AND TERMS AND CONDITIONS (Paper D)
Committee considered options for the Allotment Tenancy Agreement and Terms & Conditions.
Motion moved by Councillor Dannatt, seconded by Councillor Clews
Given that two sets of terms and conditions were sent to the Policy Review Group, one being rejected by Allotments Sub Committee and the other being rejected by this committee, it is proposed that the current terms and conditions only are considered by Policy Review Working Group.
Councillor Boles proposed an amendment, seconded by Councillor Clews
Only the draft Tenancy Agreement and Terms and Conditions be considered by the Policy Review Working Group for further tweaking before approval by the Community Services Committee.
At the request of Councillor Boles a recorded vote was taken as follows: –
For: – Councillors Boles and Velan
Against: – Councillors Clews and Dannatt
Abstained: – Councillor Panter
Councillor Velan voted For with his casting vote.
The Amendment became the substantive motion.
RESOLVED Only the draft Tenancy Agreement and Terms and Conditions be considered by the Policy Review Working Group for further tweaking before approval by the Community Services Committee.
Note: Councillor Dannatt abstained from voting on the above resolution.
8. COMMUNITY GRANTS (Paper E)
Committee RESOLVED under Standing Order 10.a.vi to change the order of business and move the item to the end of the agenda.
9. SUSTAINABILITY, CLIMATE CHANGE AND ENVIRONMENT STRATEGY (Paper F)
Committee noted that WLDC is holding a consultation in relation to the above strategy.
RESOLVED to include the below in a formal response.
Flytipping & PSPO’s needs more enforcement, recycling centres need less restrictions
EXCLUSION OF THE PUBLIC AND PRESS
Due to the confidential nature, members may resolve to exclude the press and public from the meeting during consideration of the next item in accordance with the Public Bodies (Admission to Meetings) Act 1960.
The items could be treated as confidential because of the potential for legal action and court proceedings.
8. COMMUNITY GRANTS (Paper E)
Committee considered applications received to the scheme from 01 September 2020 to 30 November 2020.
RESOLVED that due to Bearded Fishermen already being awarded a grant in March 2020, decline the application at this time, but invite them to apply again in the future.
11. LOVE LANE ALLOTMENT GARDEN FENCE – PLOTS 20&24 (Paper G)
Committee considered the update following a decision taken at the October 2020 meeting.
RESOLVED to NOTE the contents of the report and for the Town Clerk to continue to pursue the matter in liaison with Councillors Boles and Velan. A further update will be provided at the next Committee meeting.
The meeting closed at 8.38pm