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Agenda & meeting papers can be accessed in the PDF pack above once available. 

Council meetings will be held in the Ceremony Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend.

To: All Members of Gainsborough Town Council:

Notice is hereby given that a meeting of the Council which will be held on Tuesday 5 December 2023 commencing at 7:00pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business.

AGENDA

A Minutes Silence will be observed in memory of Councillor Tim Davies

Presentation of Citizen of the year

Open Forum      Public Participation
(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.

Recording, including filming, audio recording, taking photographs, blogging, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy.

FC24/119  Apologies for Absence
To note apologies for absence.

FC24/120  Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.

FC24/121  Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.

FC24/122  Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.

FC24/123  Minutes of the Previous Meeting
To receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 7 November 2023 (pages 4 to 8)

FC24/124  Committee Meeting Minutes
To note receipt of the draft minutes of the Committee meetings and the decisions contained therein.
Paper B – Property and Services Committee, Tuesday 14 November 2023 (pages 9 to 14)
Paper C – Personnel Committee, Wednesday 8 November 2023 (pages 15 to 18)
Paper D – Finance and Strategy Committee, Tuesday 21 November 2023 (pages 19 to 21)
Paper E – Planning Committee, Tuesday 28 November 2023 (pages 22 to 26)

FC24/125  Announcements
To receive and note update Council on key Town Council work and work priorities.
1. Chairman of Council

2. Leader of Council
3. Interim Town Clerk
   Paper F (pages 27 to 50)

FC24/126  Annual assembly of the Town Meeting
To agree a date and format for the Annual Town Meeting.
Paper G (pages 51 to 52)

FC24/127  Recommendations made by Committees
To consider the following recommendation from Property & Services Committee held 14 November 2023 (PS24/109):
RESOLVED to RECOMMEND to FULL COUNCIL: to appoint Contractor B to supply and install 1 x new EPDM Rubberbond flat roof to the brown bowls shed at Marshalls Sports Ground, at a cost of £3,860.00 +VAT funds to come from General Reserves.

FC24/128  Correspondence
To note the correspondence previously circulated by email (for information only).
Paper H (pages 53 to 54)

FC24/129  Time and Date of Next Meeting
To note the date and time of the next Full Council meeting is scheduled for Tuesday 9 January 2024 at 7:00pm.

Rachel Allbones
Interim Town Clerk
Richmond House
Gainsborough
Thursday, 30 November 2023