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Finance and Strategy Committee
January 19, 2022 @ 19:00 - 21:00
Agenda & meeting papers can be accessed in the PDF pack above.
Minutes of the Finance & Strategy Committee meeting
19 January 2022
held in the Function Room, Marshalls Sports Ground, Middlefield Lane, Gainsborough
Councillors Present
| Matt Boles (Chairman) | David Dobbie | James Plastow |
| Tim Davies | Chris Lambie |
Councillors Absent
| Richard Craig | Paul Key | Denise Schofield |
In attendance:
| Belina Boyer – Town Clerk (TC) | Rachel Allbones – Deputy Clerk (DTC/RFO) |
Also present: One member of the public.
| Agenda no | Agenda item title | Resolution | Action | Power |
| FS22/001 | To note apologies for absence. | Cllrs Craig, Key and Schofield had given their apologies. | N/A | Local Government Act 1972, s85 (1)
& Sch 12, p40. |
| FS22/002 | To receive any declarations of interest in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests or personal interests.
|
None received | N/A | Localism Act 2011, s31. |
| FS22/003 | To consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.
|
None received. | N/A | Localism Act 2011, s33. |
| FS22/004 | Minutes of the previous meeting(s)
To receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s). Paper A – Finance and Strategy Committee 22 December 2021
|
The Committee resolved to sign the minutes of the meeting 22 December 2021 as a true record of that meeting.
Councillors Dobbie, Lambie and Plastow abstained from voting. |
ASO to publish.
|
Local Government Act 1972, Sch 12, p41 (1). |
| FS22/005 | To receive and consider the following financial reports:
Paper B Unpaid Expenditure Transactions for 13 January 2022 Paper C Cashbook Summary (including due and unpaid transactions) for 13 January 2022 Paper D Budget Comparison Report (including due and unpaid transactions) for 13 January 2022
|
The Committee resolved to note and approve the following reports:
· Unpaid Expenditure Transactions for 13 January 2022 · Cashbook Summary (including due and unpaid transactions) for 13 January 2022 · Budget Comparison Report (including due and unpaid transactions) for 13 January 2022
Councillor Dobbie abstained from voting.
|
Provide Councillor Boles with the Emergency light and fire extinguisher test reports. | Joint Panel on Accountability and Governance Practitioners Guide 2021. |
| FS22/006 | To approve and resolve to sign the monthly bank reconciliation for 31 December 2021 as per the paragraph 2.2 in Financial Regulations.
Paper E
|
The Committee resolved to approve and sign the Bank Reconciliation to 31 December 2021.
Councillor Dobbie abstained from voting.
|
Joint Panel on Accountability and Governance Practitioners Guide 2021. | |
| FS22/007 | To consider and approve the draft revised budget for 2021/2022
Paper F
|
The Committee resolved to approve the revised budget for 2021/22.
Councillor Dobbie abstained from voting.
|
DTC/RFO & ASO to publish | Joint Panel on Accountability and Governance Practitioners Guide 2021 |
| FS22/008 | To routinely review and re-adopt the following policies:
a) 16 – Communications Policy Paper G b) 22 – Filming and recording Policy Paper H c) 23 – Public Participation Policy Paper I
|
The Committee resolved to re-adopt the following policies:
16 – Communications Policy 22 – Filming and recording Policy 23 – Public Participation Policy
Councillor Dobbie abstained from voting.
|
ASO to publish | |
| FS22/009 | To review and adopt the council’s publication scheme, decide how documentation should be published and set appropriate charges within the scheme.
Paper J
|
The Committee resolved to adopt the Publication Scheme and noted the template guide to information. Members resolved the charges should be at cost to the Council. Guide to information to be approved once complete and relevant to Council.
|
TC to populate the guide to information and resubmit for approval. | |
| FS22/010 | To receive any items for notification to be included on a future agenda – for information only
|
It was noted that the DTC/RFO has put debt recovery and fees and charges on the February agenda. | N/A | N/A |
| FS22/011 | To note the date and time of the next Finance and Strategy committee is scheduled for 20 February 2022 at 19.00. | It was noted that the next meeting would be 16 February 2022 and not 20 February. | N/A | Local Government Act 1972, Sch 12, p10 (2)(a) |
Meeting concluded at 19.29
Signed as a true record of the Meeting:_______________________________ Dated______________
Presiding chairman of approving meeting