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Finance and Strategy Committee

February 16 @ 19:00 - 21:00

2022-02-16 Public Papers F&S

Agenda & meeting papers can be accessed in the PDF pack above.

Minutes of the Finance & Strategy Committee meeting 16 February 2022 held in the Function Room, Marshalls Sports Ground, Middlefield Lane, Gainsborough

Councillors Present

David Dobbie James Plastow
Paul Key
Tim Davies

 

Councillors Absent

Matt Boles (Chairman) Chris Lambie Denise Schofield
Richard Craig Baptiste Velan

 

In attendance:

Belina Boyer – Town Clerk (TC) Rachel Allbones – Deputy Clerk (DTC/RFO)

 

Also present: One member of the public.

Agenda no Agenda item title Resolution Action Power
FS22/012 To note apologies for absence. Cllrs Boles, Craig, Schofield and Velan had given their apologies. N/A Local Government Act 1972, s85 (1)

& Sch 12, p40.

FS22/013 To receive any declarations of interest in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests or personal interests.

 

Cllr Key declared a personal interest in agenda item FS22/018 as he resides in a house that is linked to a garage space. N/A Localism Act 2011, s31.
FS22/014 To consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.

 

None received. N/A Localism Act 2011, s33.
FS22/015 Minutes of the previous meeting(s)

To receive the minutes of the previous Finance and Strategy Committee meeting(s) and resolve to sign these as a true record of the meeting(s).

Paper A – Finance and Strategy Committee 19 January 2022

 

The Committee resolved to sign the minutes of the meeting 19 January 2022 as a true record of that meeting.

 

Councillor Key abstained from voting.

ASO to publish.

 

Local Government Act 1972, Sch 12, p41 (1).
FS22/023 To consider a motion by Cllr Key:

I request that that G T C   look into supplying a device for any Councillor that wants one which installed and maintained by the Council’s IT provider F 5.

Lincolnshire County Council and West Lindsey District Council both supply such a device to their Councillors.

Paper J

 

The Committee resolved to ask Officers to obtain quotes for devices and security of differing levels, and review at a future meeting. TC to obtain quotations for devices and support from F5 or separate provider.. Data Protection Act 2018
Councillor Dobbie arrived at the meeting at 7.13pm

 

FS22/016 To receive and consider the following financial reports:

Paper B Unpaid Expenditure Transactions for 11 February 2022

Paper C Cashbook Summary (including due and unpaid transactions) for 11 February 2022

Paper D Budget Comparison Report (including due and unpaid transactions) for 11 February 2022

 

The Committee resolved to note and approve the following reports:

·      Unpaid Expenditure Transactions for 11 February 2022

·      Cashbook Summary (including due and unpaid transactions) for 11 February 2022

·      Budget Comparison Report (including due and unpaid transactions) for 11 February 2022

 

Councillor Dobbie abstained from voting.

 

DTC/RFO to make bank transfer payments once signed off by signatories. Joint Panel on Accountability and Governance Practitioners Guide 2021.
FS22/017 To approve and resolve to sign the monthly bank reconciliation for 31 January 2022 as per the paragraph 2.2 in Financial Regulations.

Paper E

 

The Committee resolved to approve and sign the Bank Reconciliation to 31 January 2022.

 

Councillor Dobbie abstained from voting.

 

N/A Joint Panel on Accountability and Governance Practitioners Guide 2021.
FS22/018 To consider and approve fees & charges for sports and burial grounds for 2022/23, and allotments for 2023/24.

Paper F

 

The Committee resolved to approve the proposed cemetery fees for 2022/23, representing a 5% increase on the previous year figures.

 

Councillor Key abstained from voting.

 

The Committee resolved to approve the proposed sports ground fees for 2022/23 representing a 5% increase on the previous year figures..

 

The Committee resolved to approve the proposed garage space fees for 2023/24 representing a 5% increase on the previous year figures.

 

The Committee resolved to approve the allotment fees for 2023/24 at £30 per standard size plot (approx. 250m2) equivalent to £0.12 per square meter.

 

DTC/RFO to produce new fees and charges sheets and ASO to publish on the website.

 

 

 

 

 

 

 

 

 

 

 

 

 

TC to inform allotment holders of price increase giving 12 months’ notice.

Localism Act 2011, ss. 1-8
FS22/019 To receive and consider report of outstanding debtors

Paper G

The Committee resolved to instruct the Council solicitor to advise the lease is in breach and the debts need to be cleared. TC to contact the solicitor to write a letter to the debtor. The Accounts and Audit Regulations 2015, s. 4

 

Councillor Key left the meeting at 7.47pm

 

FS22/020 To consider opening additional bank accounts and in order to reduce potential risk to the council.

Paper H

 

The Committee resolved to defer the item until April Full Council in order to receive suggestions of what and how many new bank accounts. Report to Full Council on options for additional bank accounts. The Accounts and Audit Regulations 2015, s. 3 c)

 

FS22/021 To review the council’s assets register and identify items for disposal.

Paper I

 

Defer until the next meeting due to documents not being prepared yet. DTC/RFO to have documents prepared for the next meeting. The Accounts and Audit Regulations 2015, s. 3 b)

 

FS22/022 To review the council’s risk register as recommended by the council’s internal auditor.

Tabled

 

Defer until the next meeting due to documents not being prepared yet. DTC/RFO to have documents prepared for the next meeting. The Accounts and Audit Regulations 2015, s. 3 c)

 

FS22/024 To consider and adopt the Council’s Publication Scheme.

Paper K

 

The Committee resolved to adopt the Publication Scheme. ASO to publish on the website.
FS22/025 To receive any items for notification to be included on a future agenda – for information only.

 

Deferred items from the meeting. N/A N/A
FS22/026 To note the date and time of the next Finance and Strategy committee is scheduled for 16 March 2022 at 19.00. Noted. N/A Local Government Act 1972, Sch 12, p10 (2)(a)

Meeting concluded at 19.59

Signed as a true record of the Meeting:_______________________________   Dated______________

Presiding chairman of approving meeting

Details

Date:
February 16
Time:
19:00 - 21:00
Event Category:

Venue

Marshalls Sports Ground and Community Hall

Organiser

Town Clerk