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Extraordinary Full Council 26/04/2021
April 26, 2021 @ 19:00 - 21:00
REMOTE Extraordinary Full Council - Monday 26 April 2021
Agenda & meeting papers can be accessed in the PDF pack above.
Members of the public can view the meeting on YouTube at: https://youtu.be/Q8G7OkchcU
MINUTES of an Extraordinary REMOTE Meeting of Council held on Monday 26 April 2021 at 7:00pm
Councillor Keith Panter (Chairman)
Councillor Matt Boles
Councillor Liz Clews
Councillor Richard Craig
Councillor Dennis Dannatt
Councillor Tim Davies
Councillor David Dobbie
Councillor Sean Graham
Councillor Paul Key
Councillor Pat O’Connor – arrived at 7.10pm
Councillor James Plastow
Councillor Denise Schofield
Councillor Baptiste Velan
Councillor Kenneth Woolley
Rachel Allbones Deputy Clerk & RFO
Sean Alcock Operations Manager
Jessica Flowers Admin Support Officer
Also Present: 1 Member of the public
1. TO RECEIVE APOLOGIES FOR ABSENCE
Councillor Harry Clarke
Councillor Sally Loates
RESOLVED to accept apologies received and reason given.
2. PUBLIC QUESTION TIME
Mrs Nicholson, an allotment holder raised her concerns regarding the Structure and arrangements document at agenda item 10 and issues with delegated powers. Some allegations were put forward and Councillor Craig agreed to take these forward with Mrs Nicholson outside of the meeting.
3. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION
No declarations were made.
4. MINUTES OF THE PREVIOUS MEETING (Paper A)
i. Meeting of Council held on Tuesday 2 March 2021
RESOLVED that the minutes of the meeting held on Tuesday 2 March 2021 be approved and signed as a correct record.
Note: Councillors Craig & Schofield abstained from voting on the above resolution.
5. TO RECEIVE THE DRAFT MINUTES OF COMMITTEE MEETINGS (Paper B)
RESOLVED to NOTE draft minutes.
7. TOWN CLERKS REPORT (Paper C)
Note: Councillor O’Connor arrived at the meeting at 7:10pm
RESOLVED to NOTE the report.
7. ALLOTMENT HANDBOOK (Paper D)
Council NOTED the resolution made by the Community Services Committee on Tuesday 9 March 2021:
RESOLVED to RECOMMEND TO FULL COUNCIL to adopt the draft Allotment Handbook.
Council considered the Allotment Handbook.
It was proposed and seconded to adopt the draft Allotment Handbook
Note: At the request of Councillor Key a recorded vote was taken as follows: –
Votes for: – Councillors Boles, Clews, Dannatt, Davies, Dobbie, Graham, O’Connor, Panter, Plastow, Schofield, Velan, Woolley
Votes against: – Councillor Key
Members that abstained from voting: – Councillor Craig
CARRIED to adopt the draft Allotment Handbook
8. CORONAVIRUS RECOVERY GRANT (Paper E)
Council NOTED the recommendation made by the Management and Finance Committee on Tuesday 16 March 2021:
RESOLVED that subject to Full Council approving a criteria policy at the April meeting a £5,000 Community Resilience Grant be established from general reserves. The grant would be used to assist organisations that support groups or individuals impacted by the pandemic and associated measures. Applications for the grant would be reviewed on a monthly basis.
Council considered the policy and application form.
RESOLVED to adopt the Coronavirus Recovery Grant policy and application form.
9. RETURN OF PHYSICAL MEETINGS (Paper F)
Council received an update about the return to physical meetings and considered several associated issues.
Members raised concerns that the current coronavirus regulations permitting remote meetings applies only to meetings held before 7 May and will then have to return to physical meetings.
The Deputy Clerk informed Members that a Council has taken a case to the High Court on Wednesday 21 April about whether existing legislation in the Local Government Act (1972) allows councils to continue meeting virtually. No decision has currently been heard.
RESOLVED to: –
1. hold the following extraordinary meetings whilst the regulations are still in place: –
Wednesday 5 May – Community Services Committee
Thursday 6 May – Personnel Committee
2. After 17 May return to physical meetings at Marshalls Sports Ground
3. Move Council and Committee meetings on a day, for example Tuesday to Wednesday, and Wednesday to Thursday, in order to be accommodated at Marshalls
10. TOWN COUNCIL STRUCTURE AND ARRANGEMENTS (Paper G)
Council NOTED the resolution made on Tuesday 2 March 2021:
RESOLVED to approve the proposal set out in section three of the report and for the matter to be considered again at the April 2021 meeting of Full Council.
Council considered the proposed updated Structures and Functions document.
It was proposed and seconded to accept the recommendation in the paper to adopt the proposed Structure and Functions document.
An amendment was proposed and seconded to defer the matter to study the document further.
The vote on the amendment was taken first as follows: –
For: – x3 Councillors
Against: – x7 Councillors
Members that abstained from voting: – x4 Councillors
Note: At the request of Councillor Dobbie a recorded vote was taken as follows: –
The vote on the recommendation was taken first as follows: –
For: – Councillors Boles, Clews, Craig, Davies, Dobbie, Graham, Panter, Plastow, Schofield, Velan, Woolley
Against: – Councillors Dannatt, Key
Members that abstained from voting: – Councillor O’Connor
CARRIED to adopt the proposed Structure and Functions document
11. ANNUAL PUBLIC MEETING
Council considered arrangements and content for annual public meeting to be held between 1 March 2021 and 1 June 2021, Local Government Act 1972, Schedule 12.
The Deputy Clerk informed of Members of some advice received from LALC regarding holding he Annual Public Meeting.
“Providing the roadmap is on track, restrictions should be lifted on 21 June allowing life back to normal. The council may want to consider postponing the APM until after that date. I know this is outside of the legal timeframe, however I feel it would be unlikely to be challenged in the circumstances.”
Members were keen to invite the new Police and Crime Commissioner to present at the meeting.
RESOLVED to defer the item until the June Full Council to discuss further.
Meeting concluded at 8:13pm.