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Full Council June 2019

June 5, 2019 @ 19:00

15. FC - Wednesday 5 June 2019

Present:

Councillor Keith Panter (In the Chair)

Councillor Liz Clews

Councillor Dennis Dannatt

Councillor Tim Davies

Councillor David Dobbie – arrived at 7:02pm

Councillor Paul Key

Councillor Chris Lambie

Councillor Sally Loates

Councillor Pat O’Connor

Councillor James Plastow

Councillor Denise Schofield

Councillor Baptiste Velan

Councillor James Ward

Councillor Kenneth Woolley

 

 

In Attendance:

 

Claire Hill                                Town Clerk

Rachel Allbones                      Deputy Clerk to the Council

 

 

 

  1. TO RECEIVE APOLOGIES FOR ABSENCE

 

Councillor Matthew Boles

Councillor Harry Clarke

Councillor Richard Craig

Councillor Lesley Rollings

 

 

  1. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION

           

Councillor Davies declared a Non Pecuniary interest in agenda item 11 as a member on WLDC Licensing and Regulatory Committee.

 

 

  1. PUBLIC QUESTION TIME

           

None received.

 

 

  1. MINUTES OF THE PREVIOUS MEETING (Paper A)

 

  1. Meeting of Council held on Tuesday 14 May 2019

 

Note: Councillor Dobbie arrived at the meeting at 7:02pm

 

RESOLVED that the minutes of the meeting held on Tuesday 14 May 2019 be approved and signed as a correct record.

 

Note: Councillors Dobbie and Loates abstained from voting on the above resolution.

 

Note: Councillor Woolley voted against the above resolution.

 

 

  1. TO RECEIVE SUCH COMMUNICATIONS AS THE PERSON PRESIDING MAY WISH TO LAY BEFORE THE COUNCIL (Paper B)

 

RESOLVED to note the Mayors Diary.

 

 

  1. TO RECEIVE THE DRAFT MINUTES OF COMMITTEE MEETINGS (Paper C)

 

Note: Councillor Davies left the meeting at 7:08pm.

 

Councillor Dobbie advised that item 9 of the draft Management and Finance minutes he supported control measures in the General cemetery to ensure dogs are kept on a lead but was in objection to the No Dogs submission for the site.

 

Note: Councillor Davies returned to the meeting at 7:09pm

 

RESOLVED to NOTE draft minutes.

 

 

  1. TO RECEIVE AND CONSIDER MOTIONS OR RECOMMENDATIONS

 

  1. Recommendation from Management and Finance Committee

 

RESOLVED TO RECOMMEND TO FULL COUNCIL to make a retrospective budget virement from general reserves to Insurance of £290.06 in order to accept the renewal quotation from Zurich for the period 01 June 2019 to 31 May 2020 ensuring there is no lapse in cover and extend insurance to include railings and gates at North Warren Cemetery.

 

RESOLVED to make a retrospective budget virement from general reserves to Insurance of £290.06 in order to accept the renewal quotation from Zurich for the period 01 June 2019 to 31 May 2020 ensuring there is no lapse in cover and extend insurance to include railings and gates at North Warren Cemetery.

 

 

  1. Recommendation from Management and Finance Committee

 

RESOLVED TO RECOMMEND TO FULL COUNCIL to purchase of 2 x secure grave covers at a total cost of £900.00 excluding VAT via a budget virement from general reserves.

 

RESOLVED to purchase of 2 x secure grave covers at a total cost of £900.00 excluding VAT via a budget virement from general reserves.

 

Note: Councillor Key voted against the above resolution.

 

Note: Councillor Ward abstained from voting on the above resolution.

  • Motion received from Councillor Clews (Paper D)

 

Planning and Development Committee to consider and define the Town Council’s response to the resident’s concerns as detailed in the email trail.

 

Seconded by Councillor Dannatt.

 

RESOLVED as per motion to refer to the Planning and Development Committee for consideration.

 

 

  1. COMMITTEE VACANCIES

 

x1 Community Services Committee

x1 Management and Finance Committee

x2 Planning and Development Committee

 

            No vacancies were filled.

 

 

  1. SOCIAL MEDIA POLICY

 

The Clerk drew Councillors attention to the Councillors Social Media Policy and its contents and the need for adherence to the adopted policy.

 

 

  1. COLLECTOR MOWER (Paper E)

 

RESOLVED under Standing Order 10.a.xi to exclude the press and public from the meeting in respect of confidential or other information which is prejudicial to the public interest.

 

Members considered replacement of current Iseki collector mower.

 

RESOLVED that Members approve the purchase of the preferred Kubota model collector mower from Farmstar at £12,500.00 (plus VAT).

 

Note: Councillor Ward abstained from voting on the above resolution.

 

Note: Councillor Davies left the meeting at 7.29pm

 

RESOLVED to revoke Standing Order 10.a.xi and allow press and public to re-join the meeting.

 

 

  1. PSPO ENFORCEMENT (Paper F)

 

Note: Councillor Key declared a non-pecuniary interest as an employee of WLDC.

 

Members were asked to consider enforcement activity following the recent Public Space Protection Order submission to WLDC.

 

Councillor O’Connor gave Members some statistics with regards to Fixed Penalty Notices issued by WLDC.

 

The Clerk advised that WLDC Licensing and Regulatory Committee were meeting on 6 June and the Housing and Environmental Enforcement Manager would be attending the next Management and Finance meeting on 19 June to discuss the outcome of the meeting.

 

RESOLVED to defer the matter until after WLDC Licensing and Regulatory Committee had met and the outcome of the meeting has been explained to Management and Finance by the WLDC Housing and Environmental Enforcement Manager.

 

Note: Councillor Davies returned to the meeting at 7:40pm.

 

 

  1. ANNUAL CIVIC SERVICE (Paper G)

 

Members considered proposals for the annual Civic Service.

 

RESOLVED that Members approve the annual civic service arrangements and associated costs as set out within the report and note the maximum attendance at 100 to remain within the prescribed budget.

 

Note: Councillor Key voted against the above resolution.

 

Note: Councillor Dobbie abstained from voting on the above resolution.

 

 

  1. WEBSITE COMPLIANCE

 

The Clerk highlighted to Members the new regulations which mean from next year, every public sector website will need to meet certain accessibility standards and publish a statement saying they have been met. Existing websites will have until 22 September 2020 to comply.

The aim of the regulations is to ensure public sector websites and mobile apps are accessible to all users, especially those with disabilities.

The new regulations are called ‘The Public Sector Bodies (Websites and Mobile Applications) (No.2) Accessibility Regulations 2018’. They are now law in the UK and implement the EU Directive on the accessibility of public sector websites and mobile applications.

 

LCC who host the Town Council website have advised they will be compliant by the scheduled date.

 

Members NOTED the update.

 

 

  1. NEIGHBOURHOOD PLAN

 

The Clerk advised that a Neighbourhood Plan Steering Group meeting needed to be arranged to constitute the new group, ensuring that former members are invited.

 

The Clerk advised that she would contact newly appointed steering group members to arrange a meeting and move things forward.

 

Members NOTED the update.

 

 

  1. REPORT FROM THE CLERK TO THE COUNCIL (Paper K)

 

The Clerk distributed the report and presented same to members. Councillor Clews requested maps be drawn up locating Town Council assets to aid Councillors.

 

 

Meeting concluded at 8.07pm

Details

Date:
June 5, 2019
Time:
19:00
Event Category:

Venue

Richmond House
Richmond House, Richmond Park
GAINSBOROUGH, Lincolnshire DN21 2RJ United Kingdom