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Social Media Policy

Reviewed & Adopted 15/08/2019 Gainsborough Town Council

Social Media Policy

  1. What is Social Media?
    ‘Social media’ is the term commonly given to websites and online tools which allow users to interact with
    each other in some way = by sharing information, opinions, knowledge and interests. This interaction
    may be through computers, mobile phones and new generation technology such as i-Pads.
    Examples of social media websites include:
    Social networking – (eg. www.facebook.com)
    Video sharing – (eg. www.youtube.com)
    Blogs (eg. london2012.com/blog)
    Micro-blogging (eg. www.twitter.com)
    Message boards (eg. www.bbc.co.uk/dna/mbsn/home)
    Wikis (eg. www.wikipedia.org)
    Social bookmarking (eg. www.delicious.com)
  2. Council Use of Social Media
    a) Principles
    • To publish information about the work of Gainsborough Town Council to a wider audience.
    • To avoid entering into online debates or arguments about the Council’s work. Social Media must
    NOT be used in the recruitment process for employees or new councillors – other than for the sole
    purpose of placing vacancy advertisements – as this could lead to potential discrimination and
    privacy actions, as well as breach of data protection issues.
    b) Approved Council Social Media
    • Town Council website
    • Facebook pages – Main Town Council page and RAGE
    • Twitter account – Main Town Council and RAGE
    c) Users of Council Social Media
    • The Clerk shall be the nominated Social Media Officer with the authority to issue official postings
    on Social Media sites on behalf of the Council. No other member of staff (other than the Deputy
    Clerk deputising for the Clerk and the Administration Support Officer when directed to do so by
    the Clerk or Deputy Clerk has the authority to issue public statements on social media on behalf
    of the Council.
    • All public comments made to the Social Media sites must be vetted by the Clerk / Deputy Clerk
    before being published on the Social Media sites. If in the opinion of the Clerk a comment is
    unsuitable for publication the comment will be rejected and will not be published on the Social
    Media sites. The Clerk shall have the sole discretion over assessing the suitability of public
    comments.
  3. Guidance for Council Officers on the use of Council Social Media
    • Officers should be familiar with the terms of use on third party websites – eg. Facebook – and
    adhere to these at all times
    • No information should be published that is not already known to be in the public domain – ie.
    available on the Council’s website, contained in minutes of meetings, stated in Council publicised
    policies and procedures, etc.
    • Information that is published should be factual, fair, thorough and transparent.
    • Everyone must be mindful that information published in this way may stay in the public domain
    indefinitely, without the opportunity for retrieval/deletion.
    • Copyright laws must be respected.
    • Conversations or reports that are meant to be private or internal must not be published without
    permission.
    • Other organisations should not be referenced without their approval – when referencing, link back
    to the original source wherever possible.
    • Do not publish anything that would be regarded in the workplace as unacceptable.
    • Staff must remember that they will be seen as ambassadors for the Council, and should always
    act in a responsible and socially aware manner.
  4. Third party Social Media and Individual Councillor Usage
    Councillors need to think about whether they are acting in a private capacity, or whether any impression
    might be conveyed that they are acting for and on behalf of Gainsborough Town Council. The Council
    has adopted a Code of Conduct which is binding on all members. If you use Social Media in your official
    capacity as a councillor, you should always be mindful of the Code, and of the seven Nolan principles
    applicable to holding public office – selflessness, integrity, objectivity, accountability, openness, honesty
    and leadership.
    Do:
    • Set appropriate privacy settings for any blog or networking site
    • Watch out for defamatory or obscene posts from others on any blog or page and remove them as
    soon as possible to avoid any perception that you condone such vies
    • Be aware that the higher your profile as a councillor, the more likely it is that you may be seen as
    acting in an official capacity when you blog or network
    • Ensure any Council facilities are used appropriate – if using a Council-provided blog site or social
    networking area, any posts that you make are extremely likely to be viewed as being made in
    your official capacity
    • Avoid publishing any information that you could only have accessed in your position as a
    councillor
    • Be careful if making ‘political’ points, and avoid being specific or personal about individuals.
    Don’t:
    • Blog in haste
    • Post comments that you would not be prepared to make in writing or in face-to-face contact
    • Use Council facilities for personal or political purposes

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