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Property and Services Committee Meeting 05.05.2021
May 5, 2021 @ 19:00 - 21:00
Agenda & meeting papers can be accessed in the PDF pack above.
Members of the public can view the meeting on YouTube at: https://youtu.be/lgdDd-Zq00Y
MINUTES of a REMOTE Meeting of the Property and Services Committee held on Wednesday 5 May 2021 at 7.00pm
Councillor Paul Key (Chairman)
Councillor Liz Clews
Councillor Richard Craig – ex officio
Councillor Dennis Dannatt
Councillor James Plastow
Councillor Baptiste Velan
Rachel Allbones Deputy Clerk / RFO
Sean Alcock Operations Manager
Jessica Flowers Admin Support Officer
1. APOLOGIES FOR ABSENCE
Councillor Matt Boles – ex officio
Councillor Chris Lambie
2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION
3. MINUTES OF THE PREVOUS MEETING (Paper A)
Minutes of the meeting of Community Services Committee held on Tuesday 9 March 2021
RESOLVED that the minutes of the Community Services Committee held on Tuesday 9 March 2021 be confirmed and signed as a correct record.
Note: Councillors Craig and Plastow abstained from voting on the above resolution.
4. LEVELLINGS IMPROVEMENTS (Standing Item) (Paper B)
Members NOTED the minutes of the Levellings Working Group held on 19 March 2021.
Councillor Craig provided an update Members that the final MRA report would submitted in the next week. Councillor Craig is currently writing the FCC grant application which will need to be submitted by 1st June, the initial phase is for garden & landscaping and replacement equipment.
5. NATIONAL ALLOTMENT SOCIETY
Regional Representative of the National Allotment Society was not in attendance.
6. GAINSBOROUGH TRINITY FOUNDATION
Damon Parkinson the Head of Operations at Gainsborough Trinity Foundation was unable to attend the meeting.
7. T2 GROUNDWATER RISK ASSESSMENT (Paper C)
Committee NOTED the update about the T2 Groundwater Risk Assessment on the proposed cemetery extension.
8. ALLOTMENTS MATTERS TO NOTE (Paper D)
Committee NOTED the update in relation to Town Council managed allotments.
Note: Councillor Dobbie joined the meeting at 7.20pm.
9. TOWN CENTRE BUNTING (Paper E)
Members considered a proposal for the installation of bunting in the Town Centre.
RESOLVED to approve the £540 spend on the installation of the bunting in the Town Centre and chose the option of the ‘Big Thanks’ bunting.
10. TREE WORKS (Paper F)
Committee considered approval of tree works at the General Cemetery.
11. EXCLUSION OF THE PRESS AND PUBLIC
Due to their confidential nature, members RESOLVED to exclude the press and public from the meeting during consideration of the next three items in accordance with the Public Bodies (Admission to Meetings) Act 1960.
10. TREE WORKS (Paper F)
RESOLVED to approve the question received from B&B Tree Specialist of £2,400 +VAT to carry out the following: –
T1 – Large Poplar tree, overhanging neighbouring factory building and grave stones, dismantle to ground level. Clearing all arisings.
T2 – Large decaying Beech tree, over graves and embankment, dismantle to ground level. Chip the brash to rough ground and clear the timber.
12. FOXBY HILL ALLOTMENT GARDEN SITE (Paper G)
Committee NOTED and consider issues relating to the Foxby Hill Allotment Garden Site.
RESOLVED to note the contents of the report and to take the following action in relation to the Site Secretary position:
i. Admin support officer to draw up a process of the logistics of holding and election
ii. Committee to approve the process at the next meeting
iii. Hold an election
13. LOVE LANE ALLOTMENT GARDEN (Paper H)
Committee NOTED a report about a potential breach of the Allotment Terms and Conditions on Love Lane allotments and what action to take.
Councillor Key questioned if the Council had a disciplinary and enforcement policy for the site secretaries?
RESOLVED to extend the meeting past 2 hours.
Committee RESOLVED to accept the recommendation made by the National Allotment Society’s Legal Assistant, that:
i. A 1st strike warning be issued to the Site Secretary in relation to the fire as set out in the Terms and Conditions for existing plot holders.
ii. The Site Secretary be stripped of his office following this latest incident.
iii. The Town Council hold an election to find a replacement.
Note: Councillor Key voted against the above resolution.
Note: Councillor Craig abstained from voting on the above resolution.
The meeting closed at 9.04pm