Annual Council Meeting 04.05.2021

REMOTE Full Council meeting - Tuesday 4 May 2021 - PUBLIC

 

Agenda & meeting papers can be accessed in the PDF pack above.

Members of the public can view the meeting on YouTube at: https://youtu.be/dC8RziHuEqQ

MINUTES of the REMOTE ANNUAL MEETING of Council on Tuesday 4 May 2021 at 7:00pm

 Present:

Councillor Richard Craig (In the Chair)

Councillor Matt Boles

Councillor Liz Clews

Councillor Dennis Dannatt

Councillor Tim Davies

Councillor David Dobbie

Councillor Sean Graham

Councillor Paul Key

Councillor Chris Lambie

Councillor Sally Loates

Councillor Pat O’Connor

Councillor James Plastow

Councillor Denise Schofield

Councillor Baptiste Velan

Councillor James Ward

Councillor Kenneth Woolley

In Attendance:

Rachel Allbones                      Deputy Clerk

Sean Alcock                           Operations Manager

Jessica Flowers                      Admin Support Officer

1. REGISTER OF ATTENDANCE

Apologies received from: –

Councillor Harry Clarke

Councillor Keith Panter

 2. ELECTION OF THE CHAIRMAN OF THE COUNCIL 21/22 CIVIC YEAR (Paper A)

The Chairman requested nominations for Chairman.

RESOLVED that the 2021 / 2021 Chairman and Mayor is Councillor Craig.

Councillor Craig signed and read the Declaration of Acceptance of Office and took the Chair.

3. ELECTION OF THE VICE CHAIRMAN OF THE COUNCIL 21/22 CIVIC YEAR (Paper B)

The Chairman requested nominations for Vice Chairman.

RESOLVED that the 2021 / 2021 Vice Chairman and Deputy Mayor is Councillor O’Connor.

Councillor O’Connor signed and read the Declaration of Acceptance of Office.

4. PUBLIC QUESTION TIME

None received.

5. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION

None received.

6. MINUTES OF THE PREVIOUS MEETING (Paper C)

Meeting of Council held on Monday 26 April 2021

 RESOLVED that the minutes of the Meeting of Council held on Monday 26 April 2021 be confirmed and signed as a correct record.

 Note: Councillors Key, Lambie, Loates & Ward abstained from voting on the above resolution.

7. COMMITTEE MEETING MINUTES

Members NOTED draft committee meeting minutes would follow at the next meeting of Council.

8. APPOINTMENT OF COUNCIL LEADER

The Chairman requested nominations for Leader.

One nomination was received for Councillor Boles.

At the request of Councillor Dobbie a recorded vote was taken as follows: –

Votes for: – Councillors Boles, Clews, Craig, Dannatt, Davies, Dobbie, Graham, Lambie, Loates, O’Connor, Plastow, Schofield, Velan, Ward, Woolley

Votes against: – Councillor Key

RESOLVED that the 2021 / 2021 Leader of the Council is Councillor Boles.

9. APPOINTMENT OF MEMBERS TO FINANCE AND STRAGETY COMMITTEE

RESOLVED that the following members be appointed to the Finance and Strategy Committee for 2021 / 2022, Councillors – Davies, Dobbie, Graham, Lambie, Schofield, Velan

RESOLVED that Councillor Boles (ex-officio) be appointed Chairman of the Finance and Strategy Committee for 2021 / 2022.

Note: Councillor Key abstained from voting on the above resolution.

10. APPOINTMENT OF MEMBERS TO PERSONNEL COMMITTEE

RESOLVED that the following members be appointed to the Personnel Committee for 2021 / 2022, Councillors – Davies, Graham, Loates, O’Connor, Panter, Velan, Woolley

Note: Councillor Key abstained from voting on the above resolution.

RESOLVED that Councillor Woolley be appointed Chairman of the Personnel Committee for 2021 / 2022.

Note: Councillors Dobbie against the above resolution.

11. APPOINTMENT OF MEMBERS TO PLANNING COMMITTEE

RESOLVED that the following members be appointed to the Planning Committee for 2021 / 2022, Councillors –Dobbie, Graham, Lambie, Panter, Plastow, Schofield, Ward

 Note: Councillor Key abstained from voting on the above resolution.

RESOLVED that Councillor Dobbie be appointed Chairman of the Planning & Development Committee for 2021 / 2022.

Note: Councillors Davies, Lambie & Schofield voted against the above resolution.

Note: Councillor Key abstained from voting on the above resolution.

12. APPOINTMENT OF MEMBERS TO PROPERTY AND SERVICES COMMITTEE

RESOLVED that the following members be appointed to the Property and Services Committee for 2021 / 2020, Councillors – Clews, Dannatt. Key, Lambie, Plastow, Velan, Ward

RESOLVED that Councillor Key be appointed Chairman of the Property and Services Committee for 2021 / 2022.

Note: Councillors Boles, Dannatt, Graham and Velan voted against the above resolution.

Note: Councillors Clews, Craig, Dobbie and Plastow abstained from voting on the above resolution.

 13. APPOINTMENT OF REPRESENTATIVES TO OUTSIDE BODIES

i. West Lindsey Citizens Advice Bureau

RESOLVED that Councillor Dobbie be appointed to West Lindsey CAB for 2021 / 2022.

Note: Councillors Davies and Schofield voted against the above resolution.

Note: Councillors Lambie, Loates, O’Connor, Ward and Woolley abstained from voting on the above resolution.

ii. Gainsborough Adventure Playground Association

RESOLVED that Councillor Plastow be appointed to Gainsborough Adventure Playground Association for 2021 / 2022.

iii. Friends of Richmond Park

RESOLVED that Councillor Schofield be appointed to Friends of Richmond Park for 2021 / 2021.

Note: Councillors Clews, Dannatt, Dobbie voted against the above resolution.

Note: Councillors Craig, O’Connor and Velan abstained from voting on the above resolution.

iv. North Notts and Lincs Community Rail Partnership

RESOLVED that Councillor Panter be appointed to the North Notts and Lincs Community Rail Partnership for 2021 / 2022.

v. Safeguarding Champion

RESOLVED that Councillor Boles be appointed Safeguarding Champion for Gainsborough Town Council for 2021 / 2022.

vi. First Aid Champion

RESOLVED that Councillor Woolley be appointed First Aid Champion for Gainsborough Town Council for 2021 / 2022.

14. TOWN CLERKS REPORT (Paper D)

 Members NOTED a report by the Deputy Clerk.

 15. CHEQUE SIGNATORIES

Council NOTED current authorised cheque signatories are Cllrs Boles, Key & Panter.

Council NOTED current authorised persons to sign legal documents are Town Clerk (currently Tom Clay), the Deputy Clerk and RFO (currently Rachel Allbones) and those members on the Town Council’s bank mandate, which currently are Cllrs Boles, Key & Panter

Councillor Key advised he would be standing down from being an authorised signature.

RESOLVED to approve Councillors Boles, Craig and O’Connor as authorised cheque signatories for 2021/22

 RESOLVED to approve Councillors Boles, Craig and O’Connor, Town Clerk (currently Tom Clay), the Deputy Clerk and RFO (currently Rachel Allbones) as authorised persons to sign legal documents for 2021/22.

 16. 2021 / 2022 MEETING CALENDAR (Paper E)

Members NOTED the proposed schedule did not fall inline with the adopted structure and functions but due to room availability and continued social distancing Tuesday evenings are currently unavailable.

RESOLVED to approve the 2021/22 meeting schedule, with a further review to take place at July Full Council meeting.

 Note: Councillors Graham, Lambie, Plastow and Ward abstained from voting on the above resolution.

17. GENERAL POWER OF COMPETENCE (Paper F)

Members NOTED Part 1 of the Localism Act 2011 provides for local authorities in England to have a general power of competence.

Council RESOLVED that it meets the criteria to exercise the general power of competence, that being: –

• the number of councillors elected at the last ordinary election, or at a subsequent by‐election, equals or exceed two thirds of its total number of councillors.
• The clerk holds at least one of the sector‐specific qualifications.

  18. RENEWAL OF INSURANCE (Paper G)

Note: Councillor Velan left the meeting at 8:28pm

RESOLVED to defer to Finance and Strategy Committee for discussion and recommendation to an Extraordinary Full Council before the end of May 2021.

The meeting concluded at 8:36pm.