Agenda & meeting papers can be accessed in the PDF pack above once available. 

Committee meetings will be held in the Reading Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend.

Committee members:
Councillor Nicholas Coxon, Councillor Richard Craig, Councillor Dennis Dannatt, Councillor Caz Davies, Councillor Paul Hooton, Councillor Paul Key, Councillor Stuart Morley, Councillor James Plastow, Councillor Kenneth Woolley

Notice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 9 July 2024 commencing at 6:30pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business.

AGENDA

PS25/034  Apologies for Absence
To note apologies for absence.

PS25/035  Public Participation Period
Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.

PS25/036  Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.

PS25/037  Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.

PS25/038  Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.

PS25/039  Minutes of the Previous Meeting
To receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 11 June 2024 (pages 4 to 7)

PS25/040  Matters Arising Schedule
To note current position of previously agreed actions as at 4 July 2024.
Paper B (pages 8 to 15)

PS25/041  Allotment Newsletter
To note the production of an allotment newsletter and decide on any input.
Paper C (pages 16 to 19)

PS25/042  Foxby Hill Allotments
To consider quotations received for the demolition and removal of heritage and unsafe structures.
Exclusion of public and press recommended due to time sensitive commercial sensitivity.
Paper D (pages 20 to 24)

PS25/043  Love Lane Allotment Pond
To consider quotations received for the erection of fencing around the pond as a condition of the planning permission.
Exclusion of public and press recommended due to time sensitive commercial sensitivity.
Paper E (pages 25 to 61)

PS25/044  North Warren Allotments
To consider quotations received f to replace fence due to unsatisfactory RAMS of previous awarded contractor.
Exclusion of public and press recommended due to time sensitive commercial sensitivity.
Paper F (pages 61 to 66)

PS25/045  Richmond House Conservatory Replacement
To receive verbal update.

PS25/046  Community Grants Policy & Application Form
To review and adopt the below: –
i. Community Grants Policy
ii. Application Form
iii. Grant Funding Agreement
iv. Evaluation Form
v. Grant Application Process
Paper G (pages 67 to 88)

PS25/047  Community Grant Applications
To consider grant applications received.
i.       Gainsborough Adventure Playground – £1,240.08 Paper H (pages 89 to 123)

To note that the following Community Grant funds are available:

• £0 in 2024 / 2025 budget
• £2,755.05 in earmarked reserves

Paper I (pages 124 to 129)

PS25/048  Items for Notification
To receive any items for notification to be included on a future agenda (for information only)
i. Exhumation Policy Review
ii. Memorial Safety Policy Review
iii. Guidance Notes on Practices and Regulations within Gainsborough Town Councils Cemeteries Review
iv. General Cemetery Trees – September
v. Tree Safety Survey report – September
vi. Memorial Tributes – November
vii. General Cemetery potential carpark area
viii. General Cemetery Chapel
ix. Richmond House Fire Risk Assessment review

PS25/049  Time and Date of Next Meeting
To note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 10 September 2024 at 6:30pm.

Rachel Allbones
Town Clerk & RFO
Richmond House
Gainsborough

Thursday, 04 July 2024