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Property and Services Committee
March 10 @ 19:00 - 21:00
Agenda & meeting papers can be accessed in the PDF pack above.
Minutes of the Property & Services Committee meeting 10 March 2022 held in the Function Room, Marshalls Sports Ground, Middlefield Lane, Gainsborough
|Matt Boles||Paul Key (Chairman)||James Plastow (Vice-Chairman)|
|Richard Craig||Chris Lambie||Baptiste Velan|
|Belina Boyer- Town Clerk (TC)|
Also present: Three Members of the public
|Agenda no||Agenda item title||Resolution||Action||Power|
|P&S22/42||To note apologies for absence.||Apologies had been received from Cllrs Craig, Panter and Velan.||Local Government Act 1972, s85 (1)
& Sch 12, p40.
|P&S22/43||To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.||There were none||Localism Act 2011, s31.|
|P&S22/44||To consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.||There were none||Localism Act 2011, s33.|
|P&S22/45||To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.
|The committee RESOLVED to exclude public and pressfor items 052-054 on the grounds of legal priviledge and data protection of personal details.||Public Bodies (Admissions to Meetings) Act 1960 1 (2)|
|P&S22/46||To receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s).
Paper A – Property and Services Wednesday 10 February 2022.
|The committee RESOLVED to sign the minutes of the meeting 10/02/2022 as a correct record of that meeting.||ASO to publish.||Local Government Act 1972, Sch 12, p41 (1).|
|P&S22/47||To receive quotations for Playground inspection, Facilities management, Agenda and minutes management, Website portal for better customer experience, Asset manager, software and authorise associated payments.
|The committee RESOLVED to purchase Playground inspection, Facilities management, Agenda and minutes management, Website portal for better customer experience, Asset manager, software and authorise associated payments.||DTC/RFO to place order.||Local Government Act 1972, s. 111|
|P&S22/48||To consider Grant application from Lincoln and Lindsey Blind Society (charity number 1132353) for £500.
|Decision deferred until figures received as to how many Gainsborough residents would benefit.||TC to make relevant enquiries and return item once information received.||Localism Act 2011 s. 1-8|
|P&S22/49||To receive a verbal report from a delegation of members who visited Love Lane and to consider a request received for fencing and decide on an operational way to consider such applications in future making member visits unnecessary. (deferred from previous meeting P&S22/35)
|The committee RESOLVED to give permission for the erection of a “fence” since this structure constitute a plant support rather than a formal border fence.
No decision made on operational approval of future applications.
|Localism Act 2011 s. 1-8|
|P&S22/50||To consider Grant application from R.E.A.C.H for £358
|Decision deferred until information received whether other funding applications had been successful. Committee agreed to fund any shortfall.||TC to make relevant enquiries and return item once information received.||Localism Act 2011 s. 1-8|
|P&S22/51||To consider water charges for Spital Hill and Foxby Hill Allotments
|The committee RESOLVED to charge the same amount as in previous years namely £15 and £5 respectively and adjust payments in following years once own data on water cost was available.
A recorded vote had been requested by Cllr Key:
Votes in favour: Cllrs Boles, Dannatt and Plastow
Votes against: Cllr Key
|RFO to calculate exact usage for 2022-23 year and make the necessary adjustment for future billing.||Localism Act 2011 s. 1-8|
|Public and Press excluded for following 3 items.|
|P&S22/52||To consider and decide on an allotments action plan to progress allotment work until June/July (Exclusion of public and press recommended due to Data Protection and legal privilege)
|Decision deferred. Councillors felt they needed more time to consider the plan.||All Committee members to submit their comments on the plan prior to the next meeting.||Localism Act 2011 s. 1-8|
|P&S22/53||To consider action to be taken in connection with the pond on Love Lane allotments. (Exclusion of public and press recommended due to Data Protection and legal privilege)
|The committee RESOLVED to adopt the action plan as presented.||Bto implement actin plan, produce risk assessments and order purchase of relevant equipment. Cllrs Pladstow and Dannatt volunteered to witness procedures.||Localism Act 2011 s. 1-8|
|P&S22/54||To receive a verbal update on an FOI and Allotments correspondence (Exclusion of public and press recommended due to the potentially personal nature of the request)||The committee noted the verbal update from the clerk.||TC to write reply with requested details reminding enquirr of proper procedure for enquiries.||Localism Act 2011 s. 1-8|
|Committee resolved to re-admit the public.|
|P&S22/55||To receive an update by the Town Clerk on actions undertaken.||Deferred to next meeting.||N/A|
|P&S22/56||To receive any items for notification to be included on a future agenda – for information only
· Marshalls heating and hot water system – quotations for work
· Allotments Pond update
· Richmond House
|· Marshalls heating and hot water system – quotations for work
· Allotments Pond update
· Richmond House
· Citizen of the Year
· Christmas (Marshalls Yard and West Lindsey involvement
· Situating of projector.
· Re-use of old Christmas lights
|TC to add to agenda||N/A|
|P&S22/57||To note the date and time of the next Property and Services committee is scheduled for 14 April 2022 at 19.00.||The committee noted the date and time of the next Property and Services committee scheduled for 14 April 2022 at 19.00||Local Government Act 1972, Sch 12, p10 (2)(a)|
The meeting closed at 21.08.
Signed as a true record of the Meeting:_______________________________ Dated______________
Presiding chairman of approving meeting