Agenda & meeting papers can be accessed in the PDF pack above once available. 

Committee meetings will be held in the Reading Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend.

Committee members:
Councillor Nicholas Coxon, Councillor Richard Craig, Councillor Dennis Dannatt, Councillor Caz Davies, Councillor Paul Hooton, Councillor Paul Key, Councillor Stuart Morley, Councillor James Plastow, Councillor Kenneth Woolley

Notice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 14 May 2024 commencing at 6:30pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business.

AGENDA

PS25/001  Apologies for Absence
To note apologies for absence.

PS25/002  Vice Chair
To appoint Vice Chair for this committee.

PS25/003  Public Participation Period
Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.

PS25/004  Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.

PS25/005  Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.

PS25/006  Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.

PS25/007  Minutes of the Previous Meeting
To receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 9 April 2024 (pages 4 to 7)

PS25/008  Matters Arising Schedule
To note current position of previously agreed actions as at 9 May 2024.
Paper B (pages 8 to 15)

PS25/009  Allotment Officer Report
To note the update report from the Allotments Officer and the use of the delegated functions.
Paper C (pages 16 to 20)

PS25/010  Allotment Tenancy Breaches
To consider and approve termination of tenancies under the Tenancy Breach Policy.
Exclusion of public and press recommended due to confidential nature.
Paper D (pages 21 to 27)

PS25/011  Marshalls Sports Ground Carpark
To consider quotations received to carry out repairs to the surface.
Exclusion of public and press recommended due to time sensitive commercial sensitivity.
Paper E (pages 28 to 29)

PS25/012  Levellings Dog Walk Footpath
To consider quotations received to remove a footpath and re-site a footpath.
Exclusion of public and press recommended due to time sensitive commercial sensitivity.
Paper F (pages 30 to 35)

PS25/013  General Cemetery Trees
To consider complaint received regarding the lime trees in the General Cemetery.
Exclusion of public and press recommended due to confidential nature.
Paper G (pages 36 to 42)

PS25/014  General Cemetery Memorial Tributes
To consider complaints regarding memorial tributes.
Exclusion of public and press recommended due to confidential nature.
Paper H (pages 43 to 47)

PS25/015  General Cemetery Issue
To consider Officer report on cemetery issue and instruct Officers on next steps.
Exclusion of public and press recommended due to confidential nature.
Paper I (pages 48 to 53)

PS25/016  General Cemetery Extension – Old Nursery Site
To consider costings of potential designs and next steps.
Exclusion of public and press recommended due to confidential nature.
Paper J (pages 54 to 82)

PS25/017  Marshalls Sports Ground Booking
To consider verbal report on upcoming booking.

PS25/018  Community Grant Applications
To consider grant applications received.
i.       St Paul’s Church, Morton – £1,500 Paper K (pages 83 to 110)
ii.      Stepping Stone Theatre For Mental Health – £350 Paper L (pages 111 to 134)

To note that the following Community Grant funds are available:
£2,000 in 2024 / 2025 budget
£3,110 in earmarked reserves
Paper M (pages 135 to 140)

PS25/019  Items for Notification
To receive any items for notification to be included on a future agenda (for information only)

• Community Grants Policy & Application Form Review – June
• Exhumation Policy Review – June
• Memorial Safety Policy Review – June
• Guidance Notes on Practices and Regulations within Gainsborough Town Councils Cemeteries Review – June
• Play Area RoSPA Safety Inspection Reports – June
• General Cemetery potential carpark area
• General Cemetery Chapel
• Richmond House conservatory replacement
• Richmond House Fire Risk Assessment review

PS25/020  Time and Date of Next Meeting
To note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 11 June 2024 at 6:30pm.

Rachel Allbones
Town Clerk & RFO
Richmond House
Gainsborough

Thursday, 09 May 2024