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Property and Services Committee

April 9 @ 19:00 - 21:00

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2024-04-09 Public Papers as sent PS

Agenda & meeting papers can be accessed in the PDF pack above once available. 

Committee meetings will be held in the Reading Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend.

Committee members:
Councillor Nigel Bowler, Councillor Nicholas Coxon, Councillor Richard Craig, Councillor Dennis Dannatt, Councillor Caz Davies, Councillor Paul Key, Councillor James Plastow, Councillor James Ward, Councillor Harry Warriner

Notice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 9 April 2024 commencing at 7:00pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business.


PS24/193  Apologies for Absence
To note apologies for absence.

PS24/194  Public Participation Period
Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.

PS24/195  Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.

PS24/196  Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.

PS24/197  Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.

PS24/198  Minutes of the Previous Meeting
To receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 12 March 2024 (pages 4 to 8)

PS24/199  Matters Arising Schedule
To note current position of previously agreed actions as at 4 April 2024.
Paper B
(pages 9 to 16)

PS24/200  Allotment Officer Report
To note the update report from the Allotments Officer on tenancy breaches.
Paper C (pages 17 to 18)

PS24/201  North Warren Allotment Fence
To consider quotations received to replace fence at North Warren Allotment.
Exclusion of public and press recommended due to time sensitive commercial sensitivity.
Paper D (pages 19 to 23)

PS24/202  Showfield Allotment Wall
To consider quotations received to rebuild part of the Showfield Allotment Wall.
Exclusion of public and press recommended due to time sensitive commercial sensitivity.
Paper E (pages 24 to 28)

PS24/203  General Cemetery Extension – Old Nursery Site
To consider costings of potential designs and next steps.
Exclusion of public and press recommended due to confidential nature.
Paper F (pages 29 to 33)

PS24/204  Richmond Park Fountain
To note the report.
Paper G (pages 34 to 36)

PS24/205  Richmond Park Listing Status
To note the report and approve next steps.
Exclusion of public and press recommended due to confidential nature.
Paper H (pages 37 to 41)

PS24/206  Meeting with Lincolnshire County Council Registration Service
To note the actions from the meeting with LCC.
Exclusion of public and press recommended due to confidential nature.
Paper I (pages 42 to 46)

PS24/207  Marshalls Sports Ground Booking
To consider verbal report on upcoming booking.

PS24/208  Event Booking
To consider further information for an application to hold Community Family Fun Day on Levellings Playing Field following PS24/170 resolution RESOLVED: to approve the application in principle to hold Community Family Fun Day on Levellings Playing Field but require further information and site layout plan.
Paper J (pages 47 to 49)

PS24/209  Items for Notification
To receive any items for notification to be included on a future agenda (for information only)

  • Community Grants Policy & Application Form Review
  • Exhumation Policy Review
  • Memorial Safety Policy Review
  • Guidance Notes on Practices and Regulations within Gainsborough Town Councils Cemeteries Review
  • Levellings footpath maintenance
  • General Cemetery potential carpark area
  • General Cemetery Chapel
  • Richmond House conservatory replacement
  • Play Area RoSPA Safety Inspection Reports
  • Richmond House Fire Risk Assessment review

PS24/210  Time and Date of Next Meeting
To note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 14 May 2024 at 7:00pm.


Rachel Allbones
Interim Town Clerk
Richmond House

Thursday, 04 April 2024


April 9
19:00 - 21:00
Event Category:


Richmond House
Richmond House, Richmond Park
GAINSBOROUGH, Lincolnshire DN21 2RJ United Kingdom
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Town Clerk