Agenda & meeting papers can be accessed in the PDF pack above once available. 

Committee meetings will be held in the Reading Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend.

Committee members:
Councillor Sean Brennan, Councillor Richard Craig, Councillor Dennis Dannatt, Councillor Caz Davies, Councillor Richard Doy, Councillor Paul Key, Councillor Stuart Morley, Councillor James Plastow, Councillor Kenneth Woolley

Notice is hereby given that a meeting of the Personnel Committee which will be held on Wednesday 17 April 2024 commencing at 7:00pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business.

AGENDA

PC24/112  Apologies for Absence
To note apologies for absence.

PC24/113  Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.

PC24/114  Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.

PC24/115  Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.

PC24/116  Minutes of the Previous Meeting
To receive the minutes of the previous Personnel Committee meeting and resolve to sign these as a true and accurate record.
Paper A Wednesday 13 March 2024 (pages 4 to 7)

PC24/117  Flexible Working Policy
To note changed to the rules on flexible working and note NALC have advised us that all HR template policies are currently under review and due to be updated in June.
Paper B (pages 8 to 9)

PC24/118  Data Protection Policy for HR-related Data
To review and adopt the Data Protection Policy for HR-related Data.
Paper C (pages 10 to 19)

PC24/119  Staff Sickness, Absence and Leave
To receive the sickness absence and holiday report and consider any potential action required.
Exclusion of Public and Press recommended due to personal nature of discussion.
Paper D (pages 20 to 22)

PC24/120  Flexible Working
To receive verbal update from the Leader following a meeting and consider flexible working request.
Exclusion of Public and Press recommended due to personal nature of discussion.
Paper E (pages 23 to 30)

PC24/121  Town Clerk Contract of Employment
To approve the Contract of Employment for the Town Clerk and Responsible Finance Officer.
Exclusion of Public and Press recommended due to personal nature of discussion.
Paper F (pages 31 to 46)

PC24/122  Staff Structure Review
To consider potential changes to the staffing structure.
Exclusion of Public and Press recommended due to personal nature of discussion.
Paper G (pages 47 to 52)

PC24/123  Items for Notification
To receive any items for notification to be included on a future agenda (for information only)

• Health and Safety Policy Review
• Maternity Leave Policy Review
• Paternity Leave Policy Review
• Shared Parental Leave Policy Review
• Adoption Leave Policy Review
• Parental Bereavement Policy Review
• Child and Vulnerable Adult Welfare and Safeguarding Policy Review
• Volunteer Policy Review
• Lone Worker Policy Review
• No Smoking Policy Review
• Employee Code of Conduct Review
• Staff Training Policy Review
• Staff Appraisal Policy Review
• Wellbeing Policy Review
• Electronic Information and Communication Systems Policy
• HR Management Software

PC24/124  Time and Date of Next Meeting
To note the date and time of the next Personnel Committee meeting is scheduled for Wednesday 15 May 2024 at 7:00pm.

Rachel Allbones
Interim Town Clerk
Richmond House
Gainsborough

Thursday, 11 April 2024