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Agenda & meeting papers can be accessed in the PDF pack above once available. 

Committee meetings will be held in the Reading Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend.

Committee members:
Councillor Nigel Bowler, Councillor Richard Craig, Councillor Dennis Dannatt, Councillor Tim Davies, Councillor Paul Key, Councillor Keith Panter, Councillor James Plastow, Councillor James Ward, Councillor Harry Warriner

Notice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 14 November 2023 commencing at 7:00pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business.

AGENDA

PS24/077  Apologies for Absence
To note apologies for absence.

PS24/078  Public Participation Period
Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.

PS24/079  Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.

PS24/080  Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.

PS24/081  Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.

PS24/082  Minutes of the Previous Meeting
To receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 10 October 2023 (pages 5 to 8)

PS24/083  Matters Arising Schedule
To note current position of previously agreed actions as at 9 November 2023.
Paper B (pages 9 to 18)

PS24/084  Allotment Policy & Tenancy Agreement Review
To review and adopt the Allotment Policy & Tenancy Agreement Review

1. Allotment Tenancy Agreement
2. Keeping Animals of Allotment Policy
3. Allotment Tenancy Agreement Breach, Re-entry and Notice to Quit Policy
4. Waste Management on Allotments Policy
5. Allotment Garden Application form
6. Animal & Animal Housing Application form
7. Pigeon & Pigeon Loft Application form
8. Temporary Structure / Shed Application form
9. Pond, Fence, Hedge, Shrub and Bush or Tree Application Form
10. Emergency Contact form
11. Change of Contact form

Paper C (pages 19 to 64)

PS24/085  Love Lane Allotment Pond
To consider report on the history and creation of the pond at Love Lane allotments.
Paper D (pages 65 to 72)

PS24/086  Love Lane Allotment Garden No. 54
To consider report on change of tenancy arrangements on allotment garden 54.
Exclusion of public and press recommended due to the confidential nature.
Paper E (pages 73 to 87)

PS24/087  General Cemetery Litter Bins
To consider quotations received to replace x10 litter bins in the General Cemetery.
Exclusion of public and press recommended due to time sensitive commercial sensitivity.
Paper F (pages 88 to 91)

PS24/088  General Cemetery Chapel Condition Survey
To consider quotations received to carry out a condition survey of the chapel at the General Cemetery.
Exclusion of public and press recommended due to time sensitive commercial sensitivity.
Paper G (pages 92 to 94)

PS24/089  General Cemetery Waste Compound
To consider quotation received to undertake ground repair works of the waste compound at the General Cemetery.
Exclusion of public and press recommended due to time sensitive commercial sensitivity.
Paper H (pages 95 to 101)

PS24/090  Sandfield Lane North Play Area
To consider the Town Councils future in maintaining and inspecting Sandfield Lane North play area.
Exclusion of public and press recommended due to the confidential nature.
Paper I (pages 102 to 130)

PS24/091  Levellings Dog Walk Footpath
To receive correspondence from the Arboriculturist regarding the tree lining the dog walk. Referred from PS24/074.
Paper J (pages 131 to 133)

PS24/092  Marshalls Sports Ground Bowls Sheds
To consider quotations received to repair the roof of the brown bowls shed at Marshalls Sports Ground.
Exclusion of public and press recommended due to time sensitive commercial sensitivity.
Paper K (pages 134 to 136)

PS24/093  Citizen of the Year Award
To consider and approve who, if any, to award the Citizen of the Year 2023 to.
Exclusion of public and press recommended due to the confidential nature.
Paper L (pages 137 to 144)

PS24/094  2024 / 2025 Budget
To consider budget requirements for 2024/25 for this Committee.
The following specific budgetary areas are considered as part of the Committee’s remit:

12. Grounds Maintenance
13. Richmond House & Park
14. Sports Grounds
15. Cemetery
16. Play Areas
17. Allotments
18. Public Realm
19. Events
20. Christmas Lights

Paper M (pages 145 to 163)

PS24/095  Items for Notification
To receive any items for notification to be included on a future agenda (for information only)

• Love Lane Allotment Pond asbestos survey results
• General Cemetery extension
• Richmond House conservatory replacement
• Play Area RoSPA Safety Inspection Reports, remedial update – December
• Richmond House Fire Risk Assessment review

PS24/096  Time and Date of Next Meeting
To note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 12 December 2023 at 7:00pm.

Rachel Allbones
Interim Town Clerk
Richmond House
Gainsborough
Thursday, 09 November 2023