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Property and Services  Committee

October 10, 2023 @ 19:00 - 21:00

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2023-10-10 Public Papers as sent PS

Agenda & meeting papers can be accessed in the PDF pack above once available. 

Committee meetings will be held in the Reading Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend.

You are invited to attend a meeting of Property and Services  Committee which will be held on Tuesday 10 October 2023 commencing at 7.00pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough.

The business of the meeting is set out in the agenda below.

Rachel Allbones
Interim Town Clerk

Committee members: Cllr N Bowler, Cllr R Craig – ex officio, Cllr D Dannatt, Cllr T Davies (C) – ex officio, Cllr P Key, Cllr K Panter, Cllr J Plastow (VC), Cllr J Ward, Cllr H Warriner

Agenda No Agenda Item
Procedural items
PS24/077 Apologies for Absence
To note apologies for absence.
PS24/078 Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.
PS24/079 Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.
PS24/080 Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.
PS24/081 Minutes of the Previous Meeting
To receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.
Paper A – Property and Services – Tuesday 12 September 2023
Paper B – Property and Services – Tuesday 19 September 2023
PS24/082 Matters Arising Schedule
Setting out current position of previously agreed actions as at 5 October 2023.
Paper C
PS24/083 Allotment Policy & Tenancy Agreement Review
To review and adopt the Allotment Policies.
·      Keeping Animals of Allotment Policy
·      Keeping Hens / Chickens on Allotments Policy
·      Keeping Rabbits on Allotments Policy
·      Keeping Bees on Allotments Policy
·      Keeping Pigeons on Allotments Policy
·      Tenancy Breach Policy
·      Waste Management Policy
Paper D
Richmond House & Park
PS24/084 Richmond House Lease
To consider lease agreement between WLDC and GTC dated 1 April 2009. This was requested to be put on the agenda from the Leader following the Strategy session.
Paper E
PS24/085 Richmond House Windows
To consider quotations received for the repair and maintenance of 18 upstairs windows at Richmond House and approve the expenditure and chose a supplier.
Exclusion of public and press recommended due to time sensitive commercial sensitivity.
Paper F
Play Areas
PS24/086 Levellings Dog Walk Footpath / Trees
To receive verbal update.
Other Services
PS24/087 Fixed Electrical Testing
To consider quotations received for the Electrical Testing at Richmond House, Marshalls, Levellings and General Cemetery.
Exclusion of public and press recommended due to time sensitive commercial sensitivity.
Paper G
PS24/088 Citizen of the Year Award
To consider and approve criteria and proposals for Citizen of the Year Award 2023.
Paper H
PS24/089 Armed Forces Day 2024
To consider email received from WLDC to see if GTC have intentions to hold an Armed Forces Day event in 2024.
Paper I
PS24/090 Market Place Uplighters
To consider request from WLDC to support the upgrade of the uplighters in the Market Place.
Paper J
PS24/091 2024 / 2025 Budget
To consider budget requirements for 2024/25 for this committee.
The following specific budgetary areas are considered as part of the Committee’s remit:
·         Grounds Maintenance
·         Richmond House & Park
·         Sports Grounds
·         Cemetery
·         Play Areas
·         Allotments
·         Public Realm
·         Events
·         Christmas Lights
PS24/092 Items for notification
To receive any items for notification to be included on a future agendas – for information only
·         General Cemetery Chapel condition report quotes
·         General Cemetery extension
·         Richmond House conservatory replacement
·         Play Area RoSPA Safety Inspection Reports, remedial update – December
·         Richmond House Fire Risk Assessment review
·         Sandsfield Lane North play area
PS24/093 Time and date of next meeting
To note the date and time of the next Property and Services committee is scheduled for Tuesday 14 November 2023 at 7.00pm


October 10, 2023
19:00 - 21:00
Event Category:


Richmond House
Richmond House, Richmond Park
GAINSBOROUGH, Lincolnshire DN21 2RJ United Kingdom
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Town Clerk