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Property and Services Committee
October 10, 2023 @ 19:00 - 21:00
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Open in new tab Agenda & meeting papers can be accessed in the PDF pack above once available.
Committee meetings will be held in the Reading Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend.
You are invited to attend a meeting of Property and Services Committee which will be held on Tuesday 10 October 2023 commencing at 7.00pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough.
The business of the meeting is set out in the agenda below.
Rachel Allbones
Interim Town Clerk
Committee members: Cllr N Bowler, Cllr R Craig – ex officio, Cllr D Dannatt, Cllr T Davies (C) – ex officio, Cllr P Key, Cllr K Panter, Cllr J Plastow (VC), Cllr J Ward, Cllr H Warriner
| Agenda No | Agenda Item |
| Procedural items | |
| PS24/077 | Apologies for Absence To note apologies for absence. |
| PS24/078 | Declarations of Interest To receive any declarations of interest in accordance with the requirements of the Localism Act 2011. |
| PS24/079 | Dispensation Requests To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded. |
| PS24/080 | Items for Exclusion of Public and Press To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. |
| PS24/081 | Minutes of the Previous Meeting To receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record. Paper A – Property and Services – Tuesday 12 September 2023 Paper B – Property and Services – Tuesday 19 September 2023 |
| PS24/082 | Matters Arising Schedule Setting out current position of previously agreed actions as at 5 October 2023. Paper C |
| Allotments | |
| PS24/083 | Allotment Policy & Tenancy Agreement Review To review and adopt the Allotment Policies. · Keeping Animals of Allotment Policy · Keeping Hens / Chickens on Allotments Policy · Keeping Rabbits on Allotments Policy · Keeping Bees on Allotments Policy · Keeping Pigeons on Allotments Policy · Tenancy Breach Policy · Waste Management Policy Paper D |
| Richmond House & Park | |
| PS24/084 | Richmond House Lease To consider lease agreement between WLDC and GTC dated 1 April 2009. This was requested to be put on the agenda from the Leader following the Strategy session. Paper E |
| PS24/085 | Richmond House Windows To consider quotations received for the repair and maintenance of 18 upstairs windows at Richmond House and approve the expenditure and chose a supplier. Exclusion of public and press recommended due to time sensitive commercial sensitivity. Paper F |
| Play Areas | |
| PS24/086 | Levellings Dog Walk Footpath / Trees To receive verbal update. |
| Other Services | |
| PS24/087 | Fixed Electrical Testing To consider quotations received for the Electrical Testing at Richmond House, Marshalls, Levellings and General Cemetery. Exclusion of public and press recommended due to time sensitive commercial sensitivity. Paper G |
| Other | |
| PS24/088 | Citizen of the Year Award To consider and approve criteria and proposals for Citizen of the Year Award 2023. Paper H |
| PS24/089 | Armed Forces Day 2024 To consider email received from WLDC to see if GTC have intentions to hold an Armed Forces Day event in 2024. Paper I |
| PS24/090 | Market Place Uplighters To consider request from WLDC to support the upgrade of the uplighters in the Market Place. Paper J |
| PS24/091 | 2024 / 2025 Budget To consider budget requirements for 2024/25 for this committee. The following specific budgetary areas are considered as part of the Committee’s remit: · Grounds Maintenance · Richmond House & Park · Sports Grounds · Cemetery · Play Areas · Allotments · Public Realm · Events · Christmas Lights |
| PS24/092 | Items for notification To receive any items for notification to be included on a future agendas – for information only · General Cemetery Chapel condition report quotes · General Cemetery extension · Richmond House conservatory replacement · Play Area RoSPA Safety Inspection Reports, remedial update – December · Richmond House Fire Risk Assessment review · Sandsfield Lane North play area |
| PS24/093 | Time and date of next meeting To note the date and time of the next Property and Services committee is scheduled for Tuesday 14 November 2023 at 7.00pm |