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MINUTES of a Meeting of the Property and Services Committee held in the Ceremony Room, Richmond House, Richmond Park, Morton Terrace, Gainsborough on Tuesday 9th November 2021 at 7.00pm
Councillor Matt Boles – ex-officio
Councillor Richard Craig – ex-officio
Councillor Dennis Dannatt
Councillor Chris Lambie
Councillor Keith Panter
Councillor Baptiste Velan (chairman)
Belina Boyer Town Clerk
Rachel Allbones Deputy Clerk & Responsible Finance Officer
Sean Alcock Operations Manager
1. APOLOGIES FOR ABSENCE
Councillor Paul Key
Councillor James Plastow
In the absence of both the chairman and vice chairman of this committee the council elected Councillor Velan as the chairman for this meeting only.
2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION
Cllr Panter – non pecuniary interest in relation to item 9
Cllr Velan – non pecuniary interest in relation to item 9
3. MINUTES OF THE PREVOUS MEETING (Paper A)
Minutes of the meeting of Property and Services Committee held on Tuesday 12 October 2021
RESOLVED that the minutes of the Property and Services Committee held on Wednesday 12 October be confirmed and signed as a correct record.
4. ALLOTMENTS ISSUES (Paper B)
The committee received and noted a written report and verbal update. Any motions to be submitted in writing in time for next month’s meeting.
The Clerk updated councillors on letters to be written to some allotment holders.
5. LEVELLINGS DEVELOPMENT
The Committee noted a verbal report from Cllr Craig on the WREN/FCC application, which would require updating once fresh quotes had been obtained.
The current funding application would only encompass play equipment with further areas to be added in later phases.
6. PLAY AREA INSPECTIONS (Paper C)
The Operations Manager elaborated on the written play inspection report and the fact that a further report on drainage issues at Richmond Park would be brought to December committee.
7. 2022/2023 BUDGET (Paper D)
The committee received and noted the proposed budget in paper D. Questions were asked and answered with regards to the cemetery reserves and expenditure exceeding income at Marshalls Playing Field.
8. GENERAL CEMETERY (Paper E)
The committee received and noted a request for the installation of railings on two sets of steps near the chapel and a verbal report by the Operations Manager.
RESOLVED that relevant quotations should be presented at the following month’s meeting and relevant funds identified in reserves.
9. CORONAVIRUS RECOVERY GRANT
Cllr Boles declared a non-pecuniary interest in this item.
RESOLVED to award a grant of £1,000 to Friends of St. Georges School towards the operation of St. George’s Community Primary fortnightly foodbank
10. COMMUNITY GRANT APPLICATION (Paper G)
Members discussed application and considered its merit. It was noted that the fund is restricted to £1,000 unless exceptional circumstances apply. It was noted that the start date for the project was in November 2021.
RESOLVED not to award the funding requested from Benjamin Adlard School as the purpose was considered to be outside the council’s remit.
11. EXCLUSION OF PUBLIC AND PRESS
Due to the confidential nature and commercial sensitivity, members RESOLVED to exclude the press and public from the meeting for item 12 in accordance with the Public Bodies (Admission to Meetings) Act 1960.
12. MARSHALLS MAIN PAVILION BOILER (Paper H)
The committee received a written report and verbal update from the Operations Manager.
RESOLVED to authorise the expenditure of £1,650 for boiler repair and labour.
The meeting closed at 19.47