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MINUTES of a Meeting of the Personnel Committee held in the Ceremony Room, Richmond House, Richmond Park, Morton Terrace, Gainsborough on Wednesday 10 November 2021 at 7.00pm
Councillor Kenneth Woolley (Chair)
Councillor Matt Boles – ex officio
Councillor Richard Craig – ex officio
Councillor Sally Loates
Councillor Pat O’Connor
Councillor Keith Panter
Councillor Baptiste Velan
Belina Boyer Town Clerk
Rachel Allbones Deputy Clerk & RFO
Sean Alcock Operations Manager
1. TO RECEIVE APOLOGIES FOR ABSENCE
Councillor Tim Davies
Councillor Denise Schofield
2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST
3. MINUTES FROM THE PREVIOUS MEETING (Paper A)
i. Minutes of the meeting of Personnel Committee held Wednesday 31 October 2021
RESOLVED that the minutes of the Personnel Committee meeting held on Wednesday 13 October 2021 be confirmed and signed as a correct record.
Note: Councillors Craig, O’Connor and Velan abstained from voting on the above resolution.
4. 2022 / 2023 BUDGET (Paper B)
Members NOTED the draft proposed ‘Employee Costs’ element of the budget. The committee noted that the National Living Wage was due to increase from 01 April 2022.
5. EXCLUSION OF PRESS AND PUBLIC
Due to the confidential nature, members RESOLVED to exclude the press and public from the meeting during consideration of the next seven items in accordance with the Public Bodies (Admission to Meetings) Act 1960.
6. STAFF APPRAISALS
Committee considered arrangements for office staff appraisals.
Committee noted the policy states: – 3.2 Each member of staff is appraised by their line manager. The Town Clerk is appraised by the Leader and Chairman of the Personnel Committee.
The committee noted that the Town Clerk , the line manager of the office based staff, had only recently joint the team and might need some support carrying out the appraisals.
RESOLVED that the Town Clerk assisted by Councillor Schofield (Councillor Woolley as reserve) carry out the appraisals of the Deputy Clerk, Operations Manager and Admin Support Officer.
7. STAFF TRAINING (Paper C)
Committee considered approval of staff training.
RESOLVED to approve the minimum expenditure of £388.00 + VAT for staff training from the current budget.
8. SICKNESS ABSENCE AND ANNUAL LEAVE (Paper D)
Committee noted the report.
Members agreed that Officers and staff should be encouraged to give thought to taking their leave sooner rather than later to ensure they can be accommodated.
The Town Clerk is to look into the corona virus legislation regarding the carrying over of holidays.
9. GROUNDS MAINTENANCE UPDATE
Committee noted the verbal update from the Operations Manager.
10. ADMIN SUPPORT OFFICER POST
RESOLVED to defer until the next meeting when Councillor Schofield can provide a report.
11. COUNCIL REVIEW
Committee received a verbal update from the chair on progress made so far. Further information had been collated by Cllr Schofield who had sent her apologies.
The Town Clerk expressed queried whether the council would need to define a medium term vision/strategy to inform any review of a staffing structure.
RESOLVED to hold a Full Council brainstorming session to decide a vision and direction for the Council, the Chair of Council to update Members at the next Full Council.
Note: Councillor Boles voted against the above resolution.
Note: Councillor O’Connor abstained from voting on the above resolution.
12. STAFF PAY REVIEW
The committee received a verbal update.
The meeting concluded at 7.42pm