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Policy Review Working Group Meeting
January 21, 2021 @ 14:00 - 16:00
Agenda & meeting papers can be accessed in the PDF pack above.
Members of the public can view the meeting on YouTube at: https://youtu.be/_HcQv0qDMgg
MINUTES of a REMOTE meeting of the Policy Review Working Group held on Thursday 21 January 2021 at 2:00pm
Present:
Councillor Pat O’Connor (Chairman)
In Attendance:
Tom Clay Town Clerk
Rachel Allbones Deputy Clerk & RFO
Sean Alcock Operations Manager
1. APOLOGIES FOR ABSENCE
Councillor Keith Panter – ex officio
2. DECLARATIONS OF INTEREST
None declared.
3. MINUTES FROM THE PREVIOUS MEETING (Paper A)
Minutes of the meeting of Policy Review Working Group held Thursday 19 November 2020
RESOLVED to hold the minutes of the Policy Review Working Group meeting held on Thursday 19 November 2020 over to the next meeting.
4. ALLOTMENT TENANCY AGREEMENT AND TERMS & CONDITIONS (Papers B & C)
The Working Group considered the draft Tenancy Agreement and Terms and Conditions.
The Working Group noted the resolution of the Community Services Committee on Tuesday 8 December 2020:
RESOLVED Only the draft Tenancy Agreement and Terms and Conditions be considered by the Policy Review Working Group for further tweaking before approval by the Community Services Committee.
The Working Group noted and considered a small handful of suggested changes that have been included on the version sent with this agenda and were happy to refer back to Community Services Committee with the addition of a line about the plot holder use of CCTV.
The Chairman stated:
At the moment this group can only make minor amendments to existing policy documents. I am hopeful that a revision of the structure of the council will strengthen our ability to shape its future course in terms of its policies.
While I would commend the leadership and officers of the council in their efforts to reform the management of the allotments, I am not convinced this will achieve the results envisaged.
The meeting concluded at 2.05pm