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Personnel Committee

July 13, 2022 @ 19:00 - 21:00

2022-07-26 Papers public PE


Minutes of the Personnel Committee meeting, 13 July 2022, held in the Reading Room, Richmond House, Richmond Park, Morton Terrace, Gainsborough

Councillors Present

Paul Key James Plastow
Sally Loates
Tim Davies Kenneth Woolley (Chairman)


Councillors Absent

Matt Boles
Richard Craig (Chairman) Pat O’Connor Denise Schofield (Vice Chairman)


In attendance:

Belina Boyer (TC) Rachel Allbones (DC & RFO)


Also present: There was no public present.

The committee resolved to appoint Cllr Woolley as Chairman for the meeting.

Agenda no

Agenda item title




PC23/035 Apologies for absence
To note apologies for absence.
Apologies for absence had been received from Cllrs Boles, Craig, O’Connor and Schofield. These were duly noted. N/A Local Government Act 1972, s85 (1) & Sch 12, p40.
PC23/036 Declarations of interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.
None received. N/A Localism Act 2011, s31.
PC23/037 Dispensation requests
To consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.
None received. N/A Localism Act 2011, s33.
PC23/038 Exclusion of press and public
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.
The Committee resolved to exclude public and press for item 41 due to it being a personnel issue.



N/A Public Bodies (Admissions to Meetings) Act 1960 1 (2)
PC23/039 Minutes of the previous meeting(s)
To receive the minutes of the previous Personnel Committee meeting(s) and resolve to sign these as a true record of the meeting(s).
Paper A – Personnel Committee 8 June 2022
The Committee resolved to sign the minutes of the meeting 8 June 2022 as a true record of that meeting.

Cllrs Loates and Woolley abstained from voting.


DC: Publish. Local Government Act 1972, Sch 12, p41 (1). 
PC23/040 Recruitment
To receive an update on the recruitment process for the caretaker and seasonal grounds maintenance operative.
The Committee noted the update from Cllr Key and the Town Clerk. Local Government Act 1972, s.112
PC23/041 Staffing Issues
To considera)  a motion by Cllr Woolley to increase the hours offered to the successful candidate from 12 to 16 hours per week, due to the expanding role of Caretaker position.

b)  To receive the recommendation from the employment panel and confirm the terms and conditions to be offered to the new post holders.
Exclusion of Public and press recommended due to the personal nature of this item.
Paper B

a)  The Committee resolved to increase the hours to 16 hours per week for the Caretaker position having ensured that the additional costs would be within the current budget.


b)  The Committee resolved to approve the recommendation of the recruitment panel and confirm the Contract of Employment for the Caretaker post with the necessary amendments to reflect the additional hours.

DC: Send Caretaker Contract of employment and arrange start date. Local Government Act 1972, s.112
PC23/042 Staff Training
To consider approving continuous professional development as requested by an officer.
Paper C
The Committee resolved to approve the attendance of the DC & TC at the Finance Summit on Wednesday 7 September. TC: Book with SLCC. Local Government Act 1972, s.112
PC23/043 Staff Handbook
To consider adopting the staff handbook as reviewed by the Council’s HR consultant.
Paper D
The Committee resolved to refer the review to the Policy Review Working Group. TC: Inform Policy Review Working Group.  
PC23/044 Sickness Absence Policy
To receive a report on a sickness absence policy and consider how to progress.
Paper E
The Committee resolved to defer any decision on a sickness absence policy until the Staff Handbook had been reviewed by the Policy Review Working Group (PRWG) and adopted by Council. TC: Inform Policy Review Working Group  
PC23/045 Pay Policy
To receive a report on a Pay policy and consider how to progress.
Paper F
The Committee resolved to instruct the Policy Review Working Group to ensure all relevant aspects of a pay policy are contained within the Staff Handbook or staff contracts.

Cllr Key abstained from voting.

TC: Inform Policy Review Working Group.



PC23/046 HR Management Software
To receive an update on and review the use of the free HR management software.
Paper G
The Committee resolved to stop using the free software and transfer data back to the old system. To continue research into suitable applications that will accommodate the needs of the town council’s service. DC to transfer data from Mentor System back to spreadsheets and calendars.

TC to conduct relevant research.

PC23/047 Future Agenda Items
To receive any items for notification to be included on a future agenda – for information only
·      Recruitment of Admin Support Officer

·      Recruitment of Allotments Officer

TC to include on future agenda. N/A
PC23/048 Time and Date of next Meeting
To note the date and time of the next Personnel Committee Meeting scheduled for 14 September 2022 at 19.00.
The committee resolved to call an extraordinary meeting asap to discuss the recruitment of the Admin Support Officer.

The committee noted the date and time for the next scheduled meeting as 14 September 2022 at 19.00 at Richmond House.

Local Government Act 1972, Sch 12, p10 (2)(a)


The meeting closed at 19.48.


July 13, 2022
19:00 - 21:00
Event Category:


Richmond House
Richmond House, Richmond Park
GAINSBOROUGH, Lincolnshire DN21 2RJ United Kingdom
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Town Clerk