Personnel Committee – 13.10.2021

AGENDA - Personnel Committee - Wednesday 13 October 2021 - PUBLIC

Council committee meetings will be held in the Ceremony Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough.

MINUTES of a Meeting of the Personnel Committee held in the Ceremony Room, Richmond House, Richmond Park, Morton Terrace, Gainsborough on Wednesday 13 October 2021 at 7.00pm

 Present:

Councillor Kenneth Woolley (Chairman)

Councillor Matt Boles – ex officio

Councillor Sally Loates

Councillor Keith Panter

Councillor Denise Schofield

In Attendance:

Rachel Allbones                      Deputy Clerk & RFO

Sean Alcock                           Operations Manager

1. TO RECEIVE APOLOGIES FOR ABSENCE

 Councillor Tim Davies

Councillor Pat O’Connor

2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST

None received.

3. MINUTES FROM THE PREVIOUS MEETING (Paper A)

i. Minutes of the meeting of Personnel Committee held Wednesday 8 September 2021

RESOLVED that the minutes of the Personnel Committee meeting held on Wednesday 8 September 2021 be confirmed and signed as a correct record.

4. 2022 / 2023 BUDGET (Paper B)

The Budget was discussed. Members will look at costing for the next meeting.

5. EXTRA STATUTORY DAYS

Committee considered allocation of the two NJC days which would see the office closed on Friday 24 December 2021 and Friday 31 December 2021.

RESOLVED to agree the extra statutory days and the office being closed on Friday 24 December 2021 and Friday 31 December 2021, additionally Members agreed that the Office closes at noon on Thursday 23^rd December.

6. EXCLUSION OF PRESS AND PUBLIC

Due to the confidential nature, members RESOLVED to exclude the press and public from the meeting during consideration of the next six items in accordance with the Public Bodies (Admission to Meetings) Act 1960.

 7. GROUNDS MAINTENANCE UPDATE AND RECRUITMENT (Paper C)

 Committee noted the report.

8. SICKNESS ABSENCE AND ANNUAL LEAVE (Paper D)

Committee noted the report.

Members agreed that Officers and staff should be encouraged to give thought to taking their leave sooner rather than later to ensure they can be accommodated.

9. STAFF APPRAISALS (Paper E)

Appraisals were noted and members agreed that they were very positive.

Councillor Boles highlighted that some operatives are becoming increasingly skilled and experienced, and this should be considered as part of the Re-assessment of Structures.

10. ADMIN SUPPORT OFFICER POST

RESOLVED to defer until the next meeting.

Councillor Schofield will be arranging meetings with Office Staff and Officer and Senior Grounds Operative and Officer to solicit their views and details of workload etc, which will inform the Re-assessment of Structures.

11. COUNCIL / STAFF PAY REVIEW (Paper F)

It was noted the title for this item is Council Review. Staff Pay Review would be a separate agenda item should it be under discussion.

Members thanked Councillor O’Connor and Councillor Schofield for the work put into their document to be considered during the Re-assessment of Structures.

Councillor Schofield reminded members that paper F was never intended to be an official document. It has not been to Full Council for ratification, so members need to give this due regard but not to act upon it in any formal capacity.

Councillor Woolley and Councillor O’Connor will be meeting to discuss the findings of Councillor O’Connor’s review into the views of members, user groups and, outside agencies, upon its completion.

12. STAFFING REQUESTS (Paper G

 Members agreed that the Re-assessment of Structures would include viable options for rewarding additional workload.

This being the case staff who have made requests will be able to resubmit them once a structure is in place.

The meeting concluded at 8.43pm