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Personnel Committee 10 March 2021
March 10, 2021 @ 08:00 - 17:00
Agenda & meeting papers can be accessed in the PDF pack above.
Members of the public can view the meeting on YouTube at: https://www.youtube.com/watch?v=07bISQxN_V4
MINUTES of a REMOTE Meeting of the Personnel Committee held on Wednesday 10 March 2021 at 7:03pm
Present:
Councillor Richard Craig (Chairman)
Councillor Boles – ex officio
Councillor David Dobbie
Councillor Paul Key
Councillor Sally Loates (arrived at the meeting at 7:09pm)
Councillor Keith Panter – ex officio
Councillor Kenneth Woolley (arrived at the meeting at 7:09pm)
In Attendance:
Tom Clay Town Clerk
Rachel Allbones Deputy Clerk & RFO
Sean Alcock Operations Manager
1. TO RECEIVE APOLOGIES FOR ABSENCE
Councillor Sally Loates
Councillor Kenneth Woolley
2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST
None declared.
3. MINUTES FROM THE PREVIOUS MEETING (Paper A)
i. Minutes of the meeting of Personnel Committee held Wednesday 10 February 2021.
RESOLVED that the minutes of the Personnel Committee meeting held on Wednesday 10 February 2021 be confirmed and signed as a correct record.
Note: Councillors Boles and Dobbie abstained from voting on the above resolution.
4. STAFF HANDBOOK (Paper B)
Note: Councillors Loates and Woolley arrived at the meeting at 7:09pm.
Committee NOTED that at a meeting held on 15 July 2020 it was resolved:
RESOLVED that the Committee agree to approve the use of draft contract of employment and instruct the Town Clerk to:
i. Create specific contracts for each position at the Council for review by the Committee;
ii. undertake a review of the Staff Handbook;
iii. bring forward documents that outline a standardised recruitment process, and;
iv. that the documents be put to the committee in stages and not all at one meeting.
Committee considered a reviewed version of the Staff Handbook in line with point 2 of the resolution above.
RESOLVED to defer until the next Committee meeting, to give members time to read through and consider the document. Members agreed that they would bring any points to the attention of the Town Clerk prior to the meeting, which includes the points raised by Councillor Key during the meeting.
Note: Councillor Key abstained from the above resolution.
Note: Councillor Dobbie voted against the above resolution.
5. EXCLUSION OF PRESS AND PUBLIC
Due to the confidential nature, members RESOLVED to exclude the press and public from the meeting during consideration of the next item in accordance with the Public Bodies (Admission to Meetings) Act 1960.
6. MATTERS TO NOTE (Paper C)
Committee NOTED the report relating to personnel matters.
RESOLVED to re-advertise the seasonal grounds maintenance operative post, and also to enquire with Hill Holt Wood and Volunteer Bureau to see if they have any candidates for the role.
Note: Councillor Key abstained from voting on the above resolution.
RESOLVED to come out of closed session.
The meeting concluded at 7.59pm