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Management and Finance Committee
September 15, 2020 @ 19:00
Minutes
Present: Councillor Matthew Boles (Chairman) Councillor Sean Brennan
Councillor Paul Key – arrived at the meeting at 7.12pm Councillor Chris Lambie
In Attendance:
Tom Clay Town Clerk
Rachel Allbones Deputy Clerk / RFO
Sean Alcock Operations Manager
1. TO RECEIVE APOLOGIES FOR ABSENCE
Councillor Harry Clarke Councillor David Dobbie Councillor Baptiste Velan
2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION
None declared.
- MINUTES FROM THE PREVIOUS MEETING (Paper A)
- Minutes of the meeting of Management and Finance Committee held Tuesday 18 August 2020
RESOLVED that the minutes of the Management and Finance Committee meeting held on Tuesday 18 August 2020 be confirmed and signed as a correct record.
- FINANCIAL REPORTS (Papers B, C & D)
Committee received and considered the following reports:
- Unpaid Expenditure Transactions for 9 September 2020
- Cashbook Summary (including due and unpaid transactions) for 9 September 2020
- Budget Comparison Report (including due and unpaid transactions) for 9 September 2020
RESOLVED that Members accept and approve the following reports: –
- Unpaid Expenditure Transactions for 9 September 2020
- Cashbook Summary (including due and unpaid transactions) for 9 September 2020
- Budget Comparison Report (including due and unpaid transactions) for 9 September 2020
- MONTHLY BANK RECONCILIATIONS (Paper E)
Committee considered sign off of the monthly bank reconciliation for the month of August 2020 as per the paragraph 2.2 in Financial Regulations.
RESOLVED to accept and sign off the Bank Reconciliation for 31 August 2020.
- INTERNAL AUDIT (Paper F)
Note: Councillor Key accessed the meeting at 7.12pm after having IT issues.
RESOLVED to agree to option 1, of accepting the quote at appendix B from Assurance Lincolnshire and approve expenditure of £1,661, and the arrangement be reviewed in again in July 2021.
Note: Councillor Key voted against the above resolution.
Note: Councillor Lambie abstained from voting on the above resolution.
7. ROSES SPORTS PAVILION SHUTTER REPAIRS (Paper G)
Note: Councillor Boles declared a personal interest as a Trustee of Gainsborough Trinity Foundation.
RESOLVED to instruct Complete Shutter Services to complete the repair on Roses shutters at a cost of £865 (£1038 with VAT), funds to be taken from General Reserves.
Note: Councillor Key voted against the above resolution.
Note: Councillor Boles abstained from voting on the above resolution.
- COMPLAINTS (Paper H)
Members considered the complaint received.
RESOLVED to: –
- Note the complaint;
- note the actions taken to date, and;
- refer to the Allotment Sub-committee and the Community Services Committee for consideration.
Note: Councillor Key voted against the above resolution.
Meeting concluded at 7.22pm