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Councillor Harry Clarke
Councillor Paul Key
Councillor Keith Panter
Matthew Gleadell Clerk to the Council
Councillor Richard Craig
Councillor Matt Boles (no reason given)
Councillor David Dobbie
Councillor Steven Ward
RESOLVED to accept the apologies received and reasons given.
Councillor Paul Key declared a non-pecuniary interest in Agenda item 17
RESOLVED to defer the minutes as confirmation of item 14 had not yet been provided by Councillor Richard Craig.
Councillor Key was unhappy with certain wording within the minutes. As only Councillor Key and Councillor Clarke were in attendance at the meeting and who had also attended the previous meeting to which the minutes related it was agreed to defer the minutes for adoption at this meeting.
RESOLVED to defer the minutes until the next meeting.
Members considered at length Paper C, and Paper C revised.
RESOLVED that Members accept the transactions in Paper C revised – Unpaid Expenditure Transactions for 17 July 2018.
Members considered Paper D.
RESOLVED that Members note Paper D – Cashbook Summary (including due and unpaid transactions) for 11 July 2018.
iii. Budget Comparison Report (including due and unpaid transactions) for 11 July 2018 (Paper E)
RESOLVED that Members note Paper E Budget Comparison Report (including due and unpaid transactions) for 11 July 2018.
RESOLVED to accept and sign off the Bank Reconciliation for 30 June 2018.
Members received input from the Operations Manager and the Clerk in relation to the issue.
Members were of the view that the issues that had been highlighted were only of a temporary nature and that all works to the grave had been approved by Council in accordance with its own policy and procedures and that the complainant is very welcome to make application to have their own bench should they wish to do so.
RESOLVED to allow the Clerk to write a letter to the complainant responding accordingly.
iii. Members considered a complaint regarding lack of consumables such as hand wash and toilet paper in external toilets at Richmond Park. Members noted that staff had deliberately not stocked this due to ongoing vandalism and misuse. It was noted that there was a forthcoming meeting to consider anti-social behaviour on the Park and that the complainant be contacted to be advised of the meeting and explain that the matter is a concern and the Council is hoping to find a solution in due course.
Members considered the Internal Audit Report and report from the Clerk which accompanied it.
The report following careful review and consideration by members was noted.
RESOLVED that Members reviewed and noted the Internal Audit Report.
Members considered the draft project plan. Members noted the plan was fluid in nature and would evolve and change as time progresses.
Members were concerned that other Committees may have the ability to add items to the plan without being mindful of any cost implications. Members were assured that this could not happen and that any projects should go through the appropriate budgeting processes.
Members requested a large board in the Councils meeting room so that they could follow projects when attending meetings and use it to make amendments and changes as necessary when the matter is being considered at committee meetings.
RESOLVED to note the plan and ask Officers to investigate creating a project board for Members to follow in the Council meeting room.
RESOLVED under Standing Order 14d to alter the order of the Agenda and take item 17 next.
Members were of the view that grass verges are the responsibility of Lincolnshire County Council.Members did not feel that the Town Council should not be picking up the bill for the grass verges.
It was confirmed to members it was in their remit to decide at this stage to abandon any further consideration of the Town Council taking on the cutting of the grass verges. Members noted this and felt that if other members did not agree with their decision that they seek to bring the matter back to Council for further consideration.
RESOLVED that the Town Council does not undertake any grass cutting works to grass verges.
After careful consideration of the request Members considered that in line with precedent and the risk of opening floodgates for other similar requests that the discount request be declined at this stage.
RESOLVED to decline the request and ask the Clerk to respond accordingly.
Members considered the correspondence received and the position in relation to the drainage. Members were of the view that a sceptic tank would be the most appropriate way forward and agreed the staff could be permitted to seek quotes to obtain and install a sceptic tank accordingly.
It was noted that other works for which quotes had been obtained were no longer appropriate because of the position in relation of the sceptic tank and therefore alternative quotes for
different works would now be sought.
RESOLVED to seek quotes for sceptic and appropriate connected works.
Members considered the quotes obtained and felt that the costs were significant. Members were also unhappy with the County Council insistence upon the need for extensive traffic management.
A Member suggested that the dyke be culverted to assist with road safety.
RESOLVED to seek quotes for culverting the dyke and bring back to members in due course.
RESOLVED to undertake repairs to trailer as per quote obtained.
RESOLVED to carry out repair works to trough as per quote received.
RESOLVED to extend the meeting from 9.30pm to 10.00 pm
RESOLVED to seek quotes for new machinery as necessary and bring back to members in due course.
RESOLVED to instruct Officers to obtain quotes for carrying out repairs to building and bring back to members in due course.
RESOLVED to instruct A Price Electrical to carry out necessary remedial works.