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Management and Finance Committee January 2019
January 22, 2019 @ 19:00
Present:
Councillor Steven Ward (In the Chair)
Councillor Matt Boles (ex-officio) arrived at 7.16pm
Councillor Harry Clarke
Councillor Paul Key
Councillor Denise Schofield
In Attendance:
Claire Hill Town Clerk
Rachel Allbones Deputy Clerk to the Council
Sean Alcock Operations Manager
- APOLOGIES FOR ABSENCE AND REASONS GIVEN
Councillor Matthew Boles – would be arriving late
Councillor Richard Craig
Councillor David Dobbie
Councillor David Manning – would be arriving late
RESOLVED to accept the apologies received and reasons given.
- TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION
Councillor Key declared a non-pecuniary interest in agenda item 8 as an LCC Councillor.
- MINUTES (Papers A)
- Minutes of the meeting of Management and Finance Committee held Wednesday 19 December 2018
RESOLVED that the minutes of the Management and Finance Committee meeting held on Wednesday 19 December 2018 be confirmed and signed as a correct record.
- FINANCIAL REPORTS FOR DECEMEBER 2018 & JANUARY 2019
Note: Councillor Boles arrived at the meeting at 7.16pm
- Unpaid Expenditure Transactions for 17 January 2019 (Paper B)
Members considered at length Paper B & Paper B Revised.
RESOLVED that Members accept the transactions in Paper B Revised – Unpaid Expenditure Transactions for 22 January 2019.
- Cashbook Summary (including due and unpaid transactions) for 17 January 2019 (Paper C)
Members considered Paper C.
RESOLVED that Members note Paper C – Cashbook Summary (including due and unpaid transactions) for 17 January 2019.
iii. Budget Comparison Report (including due and unpaid transactions) for 17 January 2019 (Paper D)
RESOLVED that Members note Paper D Budget Comparison Report (including due and unpaid transactions) for 17 January 2019.
- MONTHLY BANK RECONCILIATION SIGN OFF FOR DECEMBER (Paper E)
RESOLVED to accept and sign off the Bank Reconciliation for 31 December 2018.
- COMPLAINTS (Paper F)
Members NOTED the Paper and thanked the Clerk for the report and detail provided.
- PUBLIC SPACE PROTECTION ORDERS (Paper G)
Members received the report from the Clerk in relation to progress of resubmission of the application for Public Space Protection Orders on Gainsborough Town Council sites to WLDC.
A full discussion ensued.
RESOLVED to: –
- Add Green Spaces as a standing item on the Community Services agenda
- Defer the resubmission of the application for Public Space Protection Orders on Gainsborough Town Council sites to WLDC until after the elections 2019, with a view to resubmit for the June Licensing and Regulatory Committee
- In the meantime, try and gather information and evidence to support the resubmission
Note: Councillor Boles voted against the above resolution
Note: Councillor Clarke abstained from voting on the above resolution
- SHOWFIELD ALLOTMENT WALL (Paper H)
RESOLVED under Standing Order 14n to exclude press and public
Members received quotations in relation to works required on Showfield Allotment Wall (namely no’s 5, 9 and 13 Gainas Avenue).
Members NOTED the Paper.
RESOLVED TO RECOMMEND TO FULL COUNCIL to accept the quotation received from ADB Builders for £20,000 to demolish the Showfield Allotment wall at the rear of 5, 9 & 13 Gainas Avenue, dig new footings, cleaning bricks replacing like for like, rebuild walls and replace copings were necessary, making sure area is clean and tidy and all waste to be removed off site using skips.
Funds to be taken as follows: –
£5,000 from Allotment Site Maintenance
£15,000 from General Reserves
- DAMAGE TO MARSHALLS BOWLS PAVILLION (Paper I)
Members considered quotations received to repair damage to the Bowls Pavilion render at Marshalls Sports Ground.
Members NOTED the estimated costs for repair will exceed the remaining budget.
RESOLVED TO RECOMMEND TO FULL COUNCIL to approve the quotation received from ADB Builders for £600, £300 to be taken from General Reserves.
The RFO was asked to prepare a report detailing possible areas of underspend at year end, for the Full Council meeting.
- ROSES ALL WEATHER PITCH (Paper J)
Members considered a request in relation to ongoing use of the AWP at Roses.
RESOLVED that in order to protect the existing income and utilisation of Roses AWP a fee reduction is granted from 01 January 2019, with a caveat that this arrangement will be revisited after 6 months. £60.75 on Thursday instead of £81.00 (2hrs use) £40.50 on Monday instead of £60.75 (1.5hrs use)
Note: Councillor Clarke voted against the above resolution.
The meeting concluded at 8.41pm