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Management and Finance Committee
October 21, 2020 @ 19:00
Present: Councillor Matthew Boles (Chairman)
Councillor Sean Brennan
Councillor Paul Key – arrived at the meeting at 7.12pm
Councillor Baptiste Velan
In Attendance:
Tom Clay Town Clerk
Rachel Allbones Deputy Clerk & RFO
Sean Alcock Operations Manager
- TO RECEIVE APOLOGIES FOR ABSENCE
Councillor Harry Clarke
Councillor Paul Key advised he would be late
Councillor Chris Lambie
Councillor Keith Panter
- TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION
None declared.
- MINUTES FROM THE PREVIOUS MEETING (Paper A)
- Minutes of the meeting of Management and Finance Committee held Tuesday 15 September 2020
RESOLVED that the minutes of the Management and Finance Committee meeting held on Tuesday 15 September 2020 be confirmed and signed as a correct record.
- FINANCIAL REPORTS (Papers B, C & D)
Committee received and considered the following reports:
- Unpaid Expenditure Transactions for 14 October 2020
- Cashbook Summary (including due and unpaid transactions) for 14 October 2020
iii. Budget Comparison Report (including due and unpaid transactions) for 14 October 2020
RESOLVED that Members accept and approve the following reports: –
- Unpaid Expenditure Transactions for 14 October 2020
- Cashbook Summary (including due and unpaid transactions) for 14 October 2020
- Budget Comparison Report (including due and unpaid transactions) for 14 October 2020
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- MONTHLY BANK RECONCILIATIONS (Paper E)
Committee considered sign off of the monthly bank reconciliation for the month of September 2020 as per the paragraph 2.2 in Financial Regulations.
RESOLVED to accept and sign off the Bank Reconciliation for 30 September 2020.
- COMPLAINTS
Members noted no complaints had been received.
- LEASE VEHICLE CONDITION REPORTS (Paper F)
Members consider lease vehicle condition reports.
RESOLVED to NOTE the vehicle condition reports for all 3 vehicles at the end of their leases.
- 2021/2022 BUDGET AND OUTSTANDING WORKS
Note: Councillor Key arrived at the meeting at 7.14pm.
Members considered budget requirements for 2021/22.
Members noted the budget estimate request from WLDC was yet to be received.
- MOTION MOVED BY COUNCILLOR KEY (Paper G)
Council to form a Scrutiny Committee of six Members with a 50/50 split of three majority group and three independent Members, know Ex-officio Members. This will need a change of Structure and Functions, but I feel it will give a better balance to the proposed Scrutiny Committee.
The Scrutiny side of any major decision in my opinion is imperative and should include a Call – In procedure that requires two thirds of the Committee present on the night of the Scrutiny Committee meeting.
A thorough discussion ensued, some Members felt Council works were already scrutinised through the decision making process and Auditors.
RESOLVED to NOT form a Scrutiny Committee.
Note: Councillor Key voted against the above resolution.
- MOTION MOVED BY COUNCILLOR KEY
I constantly complain that I cannot get into meetings since we have gone to remote meetings and I do not think I am the only Councillor affected.
On 8th Sept I tried to get into the Community Services Committee meeting, because I am not a Member of that committee, I would still have to ask the Chair to speak on an issue.
I was amazed to be told by the Clerk that you have to contact him before 5 O’clock the previous day to ask a question.
THIS IS NOT IN OUR STANDING ORDERS
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Recently I have not been able to get into a Personnel Committee meeting, on Weds 9th Sept although I am a Member of that committee, I missed the whole meeting.
On 15th Sept at a Management & Finance Committee meeting of which I am a Member, I could not get in to start with and when I did get in after 15 mins, the agenda item was 6 so I had missed two thirds of the Meeting.
I am sure that I am not the only person having problems and we also have an Elected Councillor who is kept out of remote meetings all together. I believe that the issues need looking at to try and make sure Elected Members can get into meetings to do their duty.
Also at the last Full Council Meeting it was stated by the Leader that things are now far better on remote meetings, more Councillors can participate at meetings, this does not seem to be the case looking at numbers in the meetings mentioned above.
RESOLVED under Standing Order 7 that this motion / statement not be pursued as ‘no similar motion may be moved within a further six months’.
Note: Councillor Key voted against the above resolution.
Meeting concluded at 7.46pm